A Guide to the Secretary of Transportation Records, 1998-2001 #38991

Library of Virginia

The Library of Virginia
800 East Broad Street
Richmond, Virginia 23219-8000
USA
Email: archdesk@lva.virginia.gov(Archives)
URL: http://www.lva.virginia.gov/

Funding: Web version of the finding aid funded in part by a grant from the National Endowment for the Humanities.

Processed by: Roger E. Christman

Administrative Information

Access Restrictions

Privacy protected information closed for 100 years after date record created. Types of records restricted include, but are not limited to: Commonwealth of Virginia employment applications, job interview notes, employee performance reviews, and employee grievance materials that were sent to the Secretary of Transportation and are part of the constituent correspondence series. Privacy protected material has been sealed but has not been removed from the collection.

Use Restrictions

Privacy protected information closed for 100 years after date record created.

Preferred Citation

Virginia. Secretary of Transportation. Correspondence and subject files, [cite specific date and accession used]. State Records Collection, The Library of Virginia, Richmond, Virginia.

Acquisition Information

Transferred from Cathy M. Ghidotti, Office of the Secretary of Transportation, 10 January 2002.

Biographical/Historical Information

In 1970, the Governor's Management Commission Study recommended the creation of six "Deputy Governors" to assist the Chief Executive in his managerial duties. Compatible functions of government were grouped under these administrative heads, who would serve as the Governors top management team or "secretariats," as they were called now. Governor Linwood Holton's top priority for the 1972 session of the General Assembly was a proposal for a Governor's Cabinet, reorganizing the state agencies into six major departments--each headed by a secretary appointed by the governor. Transportation and public safety was one of these six departments.

The office of Secretary of Transportation and Public Safety was created on 8 April 1972, by an act passed by the General Assembly. Governor Holton appointed Wayne A. Whitham, a member of the Winchester City Council, as the first Secretary of Transportation and Public Safety. When Whitman took office on 1 July 1972, he was responsible for the State Highway Commission, Division of Motor Vehicles, Department of State Police, Highway Safety Division, Office of Emergency Services, Department of Military Affairs, Virginia State Crime Commission and the Law Enforcement Officers Training Standards Commission.

The Office has undergone a series of administrative reorganizations since 1972. On 12 April 1976, the Legislature established separate secretariats for transportaion and for public safety, effective 1 July 1976. On 1 July 1984, the offices were again combined. Most recently, the Secretary of Transportation and Public Safety were divided into separate secretariats on 22 February 1990. The Secretary of Transportation is a member of the Governor's Cabinet, and is appointed by the governor, subject to confirmation by the General Assembly.

Currently the Secretary of Transportation is responsible for the direction or juridisction over the following state agencies and boards: Department of Transportation, Department of Rail and Public Transportation, Department of Aviation, Department of Motor Vehicles, Virginia Port Authority, and the Motor Vehicle Dealers Board. Governor-elect James Gilmore appointed Shirley Ybarra, deputy Secretary of Transportation in the Allen administration, secretary. Ybarra previously worked as a special assistant to Transportation Secretary Elizabeth Dole during President Ronald Reagan's administration. Ybarra served until the end of Gilmore's administration in January 2002.

Scope and Content Information

The records of the Secretary of Transportation consist of constituent correspondence to the Governor referred to the secretary for response and correspondence and subject files arranged by department. Constituent correspondence are arranged by tracking numbers assigned by the Governor's office and date recieved. Subjects included are transportation issues, road projects such as I-81, I-72, Route 29, the Springfield interchange and the Woodrow Wilson Bridge, the car tax, and complaints about the Virginia Department of Transportation and the Virginia Department of Motor Vehicles. Shirley J. Ybarra, Secretary of Transportation, Arthur N. Bowen III, Deputy Secretary of Transportation, James F. Hayes, Deputy Secretary of Transportaion, and Charles D. Nottingham, Assistant Secretary of Transportation, wrote responses to these letters. Additional correspondence are arranged by department, then by subject.

Notable topics include the National Air and Space Museum Annex, the Aviation World's Fair 2003, Personal Property Tax Relief Act of 1998 (car tax), Woodrow Wilson Bridge, Springfield Interchange, and copies of Secretary Ybarra's speeches. Notable documents concerning the car tax include: a decision brief for Governor Gilmore (dated 18 May 1999), prepared by Scott D. Pattison, Director of the Department of Planning and Budget, recommending a transfer of second year appropriations be made prior to 1 July 1999 for personal property tax relief; Policy Decisions and Guidance from the Attorney General regarding Personal Property Tax Relief Act implementation (ca. 1998); Summary of meetings between Secretary of Transportation/Department of Motor Vehicles staff and the Governor's Office held between May 1998 and May 1999 concerning implementation of the Personal Property Tax Relief Act; and meeting summaries between the staff of the Department of Motor Vehicles and several Commissioners of the Revenue and Treasurers (23 February 1998 and 2 March 1998) concerning the development of guidelines needed to implement the Personal Property Tax Relief Act.

Contents List

Constituent Correspondence-1998

Box 1 Folder 1
Correspondence Numbers 153-979
Box 1 Folder 2
Correspondence Numbers 985-2770
Box 1 Folder 3
Correspondence Numbers 2774-5037
Box 1 Folder 4
Correspondence Numbers 8678-16391
Box 1 Folder 5
Correspondence Numbers 16434-17360
Box 1 Folder 6
Correspondence Numbers 17369-20883
Box 1 Folder 7
Correspondence Numbers 20916-22399
Box 1 Folder 8
Correspondence Numbers 22416-24924
Box 1 Folder 9
Correspondence Numbers 25057-25822
Box 1 Folder 10
Correspondence Numbers 25825-26942
Box 1 Folder 11
Correspondence Numbers 26944-27168
Box 1 Folder 12
Correspondence Numbers 27169-27883
Box 1 Folder 13
Correspondence Numbers 28080-28761
Box 1 Folder 14
Correspondence Numbers 28775-29173
Box 1 Folder 15
Correspondence Numbers 29282-29563
Box 1 Folder 16
Correspondence Numbers 29569-29975

Constituent Correspondence-1998-1999

Box 2 Folder 1
Correspondence Numbers 30037-30592
Box 2 Folder 2
Correspondence Numbers 30624-31013
Box 2 Folder 3
Correspondence Numbers 31035-31333
Box 2 Folder 4
Correspondence Numbers 31385-31793
Box 2 Folder 5
Correspondence Numbers 31808-32214
Box 2 Folder 6
Correspondence Numbers 32222-32780
Box 2 Folder 7
Correspondence Numbers 32784-33211
Box 2 Folder 8
Correspondence Numbers 33219-33890
Box 2 Folder 9
Correspondence Numbers 34001-34890
Box 2 Folder 10
Correspondence Numbers 34892-35712
Box 2 Folder 11
Correspondence Numbers 35717-36044
Box 2 Folder 12
Correspondence Numbers 36099-36761
Box 2 Folder 13
Correspondence Numbers 36762-37536
Box 2 Folder 14
Correspondence Numbers 37566-37993
Box 2 Folder 15
Correspondence Numbers 37999-38478
Box 2 Folder 16
Correspondence Numbers 38482-48988
Box 2 Folder 17
Correspondence Numbers 48993-49262
Box 2 Folder 18
Correspondence Numbers 49318-49935

Constituent Correspondence-1999

Box 3 Folder 1
Correspondence Numbers 50017-50489
Box 3 Folder 2
Correspondence Numbers 50589-51550
Box 3 Folder 3
Correspondence Numbers 51561-51993
Correspondence Numbers (no number box)-Mountain Road, Route 33 Petition
Box 3 Folder 4
Correspondence Numbers 51997-52672
Box 3 Folder 5
Correspondence Numbers 52690-53399
Box 3 Folder 6
Correspondence Numbers 53416-54859
Box 3 Folder 7
Correspondence Numbers 54889-55797
Box 3 Folder 8
Correspondence Numbers 55833-56373
Box 3 Folder 9
Correspondence Numbers 56380-57421
Box 3 Folder 10
Correspondence Numbers 57423-58272
Box 3 Folder 11
Correspondence Numbers 58278-59468
Box 3 Folder 12
Correspondence Numbers 59469-61422
Box 3 Folder 13
Correspondence Numbers 61459-62503
Box 3 Folder 14
Correspondence Numbers 62545-64013
Box 3 Folder 15
Correspondence Numbers 64007-64976

Constituent Correspondence-1999

Box 4 Folder 1
Correspondence Numbers 65003-66795
Box 4 Folder 2
Correspondence Numbers 66817-67582
Box 4 Folder 3
Correspondence Numbers 67673-68382
Box 4 Folder 4
Correspondence Numbers 68406-68732
Box 4 Folder 5
Correspondence Numbers 68739-69654
Box 4 Folder 6
Correspondence Numbers 69704-70167
Box 4 Folder 7
Correspondence Number 70194
Box 4 Folder 8
Correspondence Numbers 70254-71336
Box 4 Folder 9
Correspondence Numbers 71351-72067
Box 4 Folder 10
Correspondence Numbers 72114-72799
Box 4 Folder 11
Correspondence Numbers 73005-74514
Box 4 Folder 12
Correspondence Numbers 74683-75141
Box 4 Folder 13
Correspondence Numbers 75380-76589
Box 4 Folder 14
Correspondence Numbers 76797-77347
Box 4 Folder 15
Correspondence Numbers 77368-77997
Box 4 Folder 16
Correspondence Numbers 78006-78513
Box 4 Folder 17
Correspondence Numbers 78516-79219
Box 4 Folder 18
Correspondence Numbers 79257-79996

Constituent Correspondence-1999

Box 5 Folder 1
Correspondence Numbers 80001-80303
Box 5 Folder 2
Correspondence Numbers 80311-81139
Box 5 Folder 3
Correspondence Numbers 81165-81800
Box 5 Folder 4
Correspondence Numbers 81825-82228
Box 5 Folder 5
Correspondence Numbers 82233-82599
Box 5 Folder 6
Correspondence Numbers 82603-82793
Box 5 Folder 7
Correspondence Numbers 82800-83088
Box 5 Folder 8
Correspondence Numbers 83133-83601
Box 5 Folder 9
Correspondence Numbers 83603-84617
Box 5 Folder 10
Correspondence Numbers 84634-85550
Box 5 Folder 11
Correspondence Numbers 85555-86805
Box 5 Folder 12
Correspondence Numbers 86807-87749
Box 5 Folder 13
Correspondence Numbers 87784-89468
Box 5 Folder 14
Correspondence Numbers 89479-89957

Constituent Correspondence-1999-2000

Box 6 Folder 1
Correspondence Numbers 90225-91781
Box 6 Folder 2
Correspondence Numbers 91790-92439
Box 6 Folder 3
Correspondence Numbers 92440-93642
Box 6 Folder 4
Correspondence Numbers 93645-94795
Box 6 Folder 5
Correspondence Numbers 94800-95244
Box 6 Folder 6
Correspondence Numbers 95280-95398
Box 6 Folder 7
Correspondence Numbers 95399-95842
Box 6 Folder 8
Correspondence Numbers 94843-96691
Box 6 Folder 9
Correspondence Numbers 96693-97380
Box 6 Folder 10
Correspondence Numbers 97385-97912
Box 6 Folder 11
Correspondence Numbers 98110-99324
Box 6 Folder 12
Correspondence Numbers 99327-100835
Box 6 Folder 13
Correspondence Numbers 100857-101501
Box 6 Folder 14
Correspondence Numbers 101531-101981
Box 6 Folder 15
Correspondence Number 101992
Box 6 Folder 16
Correspondence Numbers 102011-102633
Box 6 Folder 17
Correspondence Numbers 102638-103649
Box 6 Folder 18
Correspondence Numbers 103650-103998

Constituent Correspondence-2000

Box 7 Folder 1
Correspondence Numbers 104002-104494
Box 7 Folder 2
Correspondence Numbers 104535-105951
Box 7 Folder 3
Correspondence Numbers 106018-106653
Box 7 Folder 4
Correspondence Numbers 106688-107999
Box 7 Folder 5
Correspondence Numbers 108014-109812
Box 7 Folder 6
Correspondence Numbers 109824-111109
Box 7 Folder 7
Correspondence Numbers 111270-111981
Box 7 Folder 8
Correspondence Numbers 112188-113860
Box 7 Folder 9
Correspondence Numbers 113963-116193
Box 7 Folder 10
Correspondence Numbers 102751-200347
Box 7 Folder 11
Correspondence Numbers 200352-201006
Box 7 Folder 12
Correspondence Numbers 201027-202912
Box 7 Folder 13
Correspondence Numbers 202933-203402
Box 7 Folder 14
Correspondence Numbers 203406-204486
Box 7 Folder 15
Correspondence Numbers 204505-205363
Box 7 Folder 16
Correspondence Numbers 205366-205852

Constituent Correspondence-2000

Box 8 Folder 1
Correspondence Numbers 2032314-2030176
Box 8 Folder 2
Correspondence Numbers 2031394-2029549
Box 8 Folder 3
Correspondence Numbers 2029482-2028316
Box 8 Folder 4
Correspondence Numbers 2028270-2027620
Box 8 Folder 5
Correspondence Numbers 2027617-2026820
Box 8 Folder 6
Correspondence Numbers 2026816-2026052
Box 8 Folder 7
Correspondence Numbers 2026030-2019677
Box 8 Folder 8
Correspondence Numbers 2018721-2016502
Box 8 Folder 9
Correspondence Numbers 2016458-2014294
Box 8 Folder 10
Correspondence Numbers 2014291-2013796
Box 8 Folder 11
Correspondence Numbers 2013795-2012106
Box 8 Folder 12
Correspondence Numbers 2012091-2011289
Box 8 Folder 13
Correspondence Numbers 2011286-2010934
Box 8 Folder 14
Correspondence Numbers 2010545-2010169
Box 8 Folder 15
Correspondence Numbers 2010162-2009403
Box 8 Folder 16
Correspondence Numbers 2009394-2008662
Box 8 Folder 17
Correspondence Numbers 2008651-2007735
Box 8 Folder 18
Correspondence Numbers 2007725-2006593
Box 8 Folder 19
Correspondence Numbers 2006576-2004904

Constituent Correspondence-2000-2001

Box 9 Folder 1
Correspondence Numbers 2071997-2071316
Box 9 Folder 2
Correspondence Numbers 2071291-2070548
Box 9 Folder 3
Correspondence Numbers 2070507-2068910
Box 9 Folder 4
Correspondence Numbers 2068906-2067016
Box 9 Folder 5
Correspondence Numbers 2066957-2065222
Box 9 Folder 6
Correspondence Numbers 2065157-2061832
Box 9 Folder 7
Correspondence Numbers 2063741-2061533
Box 9 Folder 8
Correspondence Numbers 2061386-2058050
Box 9 Folder 9
Correspondence Numbers 2058013-2055613
Box 9 Folder 10
Correspondence Numbers 2055466-2051105
Box 9 Folder 11
Correspondence Number 2051085
Box 9 Folder 12
Correspondence Numbers 2050628-2045365
Box 9 Folder 13
Correspondence Numbers 2045349-2042862
Box 9 Folder 14
Correspondence Numbers 2042845-2040603
Box 9 Folder 15
Correspondence Numbers 2040585-2039518
Box 9 Folder 16
Correspondence Numbers 2039491-2038336
Box 9 Folder 17
Correspondence Numbers 2038248-2036003
Box 9 Folder 18
Correspondence Numbers 2035951-2035089
Box 9 Folder 19
Correspondence Numbers 2034927-2033959
Box 9 Folder 20
Correspondence Numbers 2033952-2033069

Constituent Correspondence-2001 (some 1998 & 1999 interfiled)

Box 10 Folder 1
Correspondence Numbers 2076601-2076523
Box 10 Folder 2
Correspondence Numbers 2076522-2075943
Box 10 Folder 3
Correspondence Numbers 2075938-2075962
Box 10 Folder 4
Correspondence Numbers 2074997-2074049
Box 10 Folder 5
Correspondence Numbers 2074048-2073675
Box 10 Folder 6
Correspondence Numbers 2073674-2073516
Box 10 Folder 7
Correspondence Numbers 2073493-2073322
Box 10 Folder 8
Correspondence Numbers 2073321-2073237
Box 10 Folder 9
Correspondence Numbers 2073236-2073156
Box 10 Folder 10
Correspondence Numbers 2073156-2073026
Box 10 Folder 11
Correspondence Numbers 2073025-2072942
Box 10 Folder 12
Correspondence Numbers 2072941-2072900
Box 10 Folder 13
Correspondence Numbers 2072896-2072760
Box 10 Folder 14
Correspondence Numbers 2072760-2078664
Box 10 Folder 15
Correspondence Numbers 2072663-2072511
Box 10 Folder 16
Correspondence Numbers 2072511-2072462
Box 10 Folder 17
Correspondence Numbers 2072457-2072203
Box 10 Folder 18
Correspondence Numbers 2072202-2072010

Constituent Correspondence-2001 (some 1998 & 1999 interfiled)

Box 11 Folder 1
Correspondence Numbers 2088620-2087067
Box 11 Folder 2
Correspondence Numbers 2087065-2085975
Box 11 Folder 3
Correspondence Numbers 2085974-2084554
Box 11 Folder 4
Correspondence Numbers 2084490-2083579
Box 11 Folder 5
Correspondence Numbers 2083608-2082433
Box 11 Folder 6
Correspondence Numbers 2082367-2081595
Box 11 Folder 7
Correspondence Numbers 2081549-2080483
Box 11 Folder 8
Correspondence Numbers 2080481-2079516
Box 11 Folder 9
Correspondence Numbers 2079489-2079582
Box 11 Folder 10
Correspondence Numbers 2078978-2078485
Box 11 Folder 11
Correspondence Numbers 2078433-2077744
Box 11 Folder 12
Correspondence Numbers 2077681-2077092
Box 11 Folder 13
Correspondence Numbers 2077095-2075492
Box 11 Folder 14
Correspondence Numbers 2075416-2076928
Box 11 Folder 15
Correspondence Numbers 2076787-2076642
Box 11 Folder 16
Correspondence Numbers 2076441-2076605

Department of Aviation

Box 12 Folder 1
National Air and Space Museum Annex (1 of 4)
Box 12 Folder 2
National Air and Space Museum Annex (2 of 4)
Box 12 Folder 3
National Air and Space Museum Annex (3 of 4)
Box 12 Folder 4
National Air and Space Museum Annex (4 of 4)
Box 12 Folder 5
Eastern Virginia Airport System Study (1 of 2)
Box 12 Folder 6
Eastern Virginia Airport System Study (2 of 2)
Box 12 Folder 7
Airport Revolving Loan Fund
Box 12 Folder 8
Richmond International Airport
Box 12 Folder 9
Aviation World's Fair 2003 (1 of 3)
Box 12 Folder 10
Aviation World's Fair 2003 (2 of 3)
Box 12 Folder 11
Aviation World's Fair 2003 (3 of 3)

Department of Motor Vehicles

Box 12 Folder 12
Fees
Box 12 Folder 13
LaRouche (National Democratic Policy Committee/La Rouche v. Commonwealth of Virginia Department of Motor Vehicles)
Box 12 Folder 14
Mothers Against Drunk Driving
Box 12 Folder 15
Motor Votor-JLARC Study
Box 12 Folder 16
National Low Emission Vehicles (NLEV)
Box 12 Folder 17
Personal Property Tax Relief Act (Car Tax) (1 of 4)
Box 12 Folder 18
Personal Property Tax Relief Act (Car Tax) (2 of 4)
Box 12 Folder 19
Personal Property Tax Relief Act (Car Tax) (3 of 4)
Box 12 Folder 20
Personal Property Tax Relief Act (Car Tax) (4 of 4)
Box 12 Folder 21
Point of Taxation for Motor Fuels (1 of 3)
Box 12 Folder 22
Point of Taxation for Motor Fuels (2 of 3)
Box 12 Folder 23
Point of Taxation for Motor Fuels (3 of 3)
Box 12 Folder 24
United Parcel Service (UPS)

Department of Rail and Public Transportation

Box 13 Folder 1
Bristol Rail
Box 13 Folder 2
Capital Beltway Corridor Rail Reasibility Study
Box 13 Folder 3
Conrail Merger
Box 13 Folder 4
Dulles Corridor Transit
Box 13 Folder 5
Eastern Shore Railroad
Box 13 Folder 6
High Speed Rail (1 of 3)
Box 13 Folder 7
High Speed Rail (2 of 3)
Box 13 Folder 8
High Speed Rail (3 of 3)
Box 13 Folder 9
Job Access & Reverse Commute
Box 13 Folder 10
Mag Lev Demonstration Project
Box 13 Folder 11
Main Street Station
Box 13 Folder 12
Short-Line Railraods
Box 13 Folder 13
Transit
Box 13 Folder 14
Washington/Richmond Rapid Rail
Box 13 Folder 15
Virginia Railway Express

Department of Transportation

Box 14 Folder 1
HOV in Hampton Roads
Box 14 Folder 2
Dulles Greenway Refinancing
Box 14 Folder 3
MPO Boundaries
Box 14 Folder 4
8-Hour Ozone Non-Attainment Designations
Box 14 Folder 5
Six-Year Plan (Virginia Transportation Development Plan)
Box 14 Folder 6
Safety Service Patrol
Box 14 Folder 7
Virginia Maintenance Services (VMS)
Box 14 Folder 8
Woodrow Wilson Bridge
Box 14 Folder 9
Capital Beltway Study
Box 14 Folder 10
Southeastern Parkway
Box 14 Folder 11
Springfield Interchange (1 of 2)
Box 14 Folder 12
Springfield Interchange (2 of 2)
Box 14 Folder 13
Utility Accomodation Policy
Box 14 Folder 14
511 Service
Box 14 Folder 15
Competency Based Pay Pilot
Box 14 Folder 16
Quinquennial Review
Box 14 Folder 17
Smart Road
Box 14 Folder 18
Tri-Country Parkway
Box 14 Folder 19
Route 50 Traffic Calming
Box 14 Folder 20
I-73
Box 14 Folder 21
Route 168
Box 14 Folder 22
Route 288
Box 14 Folder 23
I-895 (Pocahontas Parkway)
Box 14 Folder 24
Western Transportation Corridor

General

Box 14 Folder 25
Governor's Commission on Transportation Policy (1 of 3)
Box 14 Folder 26
Governor's Commission on Transportation Policy (2 of 3)
Box 14 Folder 27
Governor's Commission on Transportation Policy (3 of 3)
Box 14 Folder 28
Demonstration Projects
Box 14 Folder 29
GARVEE Legislation
Box 14 Folder 30
Innovative Progress Priority Transportation Initiative
Box 14 Folder 31
National Governor's Association
Box 14 Folder 32
Y2K
Box 14 Folder 33
Speeches-Shirley J. Ybarra, 2001
Box 14 Folder 34
Speeches-Shirley J. Ybarra, 2000
Box 14 Folder 35
Speeches-Shirley J. Ybarra, 1999
Box 14 Folder 36
Speeches-Shirley J. Ybarra, 1998