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Library of Virginia
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Virginia. Secretary of Technology, 2002-2006. Accession 43539. State Records Collection, The Library of Virginia.
These materials came in several accessions and were combined into one body of records under Acc. 43539. Included are the following accessions: 41045, 42312, and 42495.
In February 1997, the House of Delegates passed a resolution requesting that "the Governor appoint a Technology and Science Advisor within his Cabinet to advise him with regard to technological and scientific issues in Virginia and assist him and executive branch agencies with the potential reorganization or restructuring of Virginia state government in response thereto." James S. Gilmore III, a Republican candidate for Governor, proposed in an April 23, 1997 speech the creation of a Cabinet-level post for an information technology officer. After his election as Governor in November 1997, Gilmore kept his campaign promise. On May 21, 1998, Gilmore issued Executive Order Number Nine, creating the Office of the Secretary of Technology. The new Secretary's responsibilities included the "coordinated planning and effective development of information technology resources" in Virginia. Gilmore appointed Donald W. Upson, a vice president of Litton/PRC Inc, an information technology company, and a former senior Republican committee staff member in Washington, as the first Secretary of Technology. The Secretary of Technology possessed Cabinet-level status but was not officially made a permanent member of the Governor's cabinet until 1999. The Secretary of Technology is appointed by the governor and subject to confirmation by the General Assembly. The Secretary is responsible to the governor for the Department of Information Technology, Department of Technology Planning, Center for Innovative Technology, and the Virginia Information Providers Network Authority.
Governor Mark R. Warner retained Donald W. Upson, the first Secretary of Technology, in an interim capacity through February 2002. George C. Newstrom, Governor Warner's selection for Secretary of Technology, began work on March 4, 2002. Newstrom previously worked with EDS, a global technology services company. Secretary Newstrom oversaw the Warner Administration's technology reform, including the consolidation of all Information Technology services and IT employees in the Commonwealth into a single agency, the Virginia Information Technologies Agency (VITA). Newstrom also worked to fundamentally change the way Virginia government purchases and manages information technology across the state. Newstrom resigned on October 1, 2004 and was replaced by his deputy, Eugene J. Huang.
The Secretary of Technology records consist of eighty-seven archival boxes and are divided into ten series. Series have been designated for Appointment Calendars, Cabinet Meeting Records, Correspondence & Supporting Documentation, Commonwealth of Virginia's Innovative Technology Symposium (COVITS), Decision Briefs, Projects & Studies, Public Relations, Strategic Plan for Technology, Virginia Information Technologies Agency (VITA), and Virginia Technology Alliance (VTA). These records document the work of the Secretary of Technology under Governor Mark R Warner. The bulk of the records can be found in the Correspondence and Supporting Documentation series which includes background information on many of the technology issues facing the Warner administration. The Virginia Information Technologies Agency series represents the most significant series since it documents the formation of a new state agency to supply the information technology needs for all state government. The Appointment Calendars series provides an important glimpse into the day-to-day activities of the Secretary of Technology.
This collection is arranged into the following series:
Series I: Appointment Calendars, 2002-2006 Series II: Cabinet Meeting Records, 2002-2004 Series III: Commonwealth of Virginia's Innovative Technology Symposium (COVITS), 2002-2005 Series IV: Correspondence & Supporting Documentation, 1997-2005 (bulk 2002-2005) Series V: Decision Briefs, 2002-2005 Series VI: Projects and Studies, 2001-2005 (bulk 2002-2003) Series VII: Public Relations, Activities, and Visits, 2002-2005 Series VIII: Strategic Plan for Technology, 2002-2004 Series IX: Virginia Information Technologies Agency (VITA), 2002-2005 Series X: Virginia Technology Alliance (VTA), 2004-2005Oversized material has been separated to Box 87.
The Appointment Calendars series is housed in twenty-four archival boxes and is arranged in chronological order by the date of the event. This series consists of appointment calendars belonging to Secretary of Technology, George Newstrom, and his successor Eugene Huang, from February 2002 to January 2006. In addition, there are appointment calendars belonging to Eugene Huang in his role as Deputy Secretary between January 2003 and September 2004. This series contains electronic mail, memorandums, cabinet meeting reports, briefing materials, correspondence, invitations, scheduling recommendation/ request forms, agendas, schedule requests, minutes, appointment calendars, speeches, talking points, publications, and other sundry materials.
This series documents events attended by the Secretary of Technology & Deputy Secretary including cabinet meetings, luncheons, dinners, speaking engagements, Virginia Technology Alliance Board meetings, Information Technology Association of America meetings, Identity Theft Task Force meetings, the Virginia Electronic Commerce Technology Center E-Commerce Forum, the Virginia Technology Summit, Information Technology Investment Board meetings, Virginia Workforce Council meetings, Commonwealth of Virginia's Innovative Technology Symposium (COVITS) meetings, and others. Especially noteworthy are the following events: Governor Warner's Trade Mission to China & Hong Kong (2003 Nov. 13-23), National Association of State Chief Information Officers Conference (NASCIO) (2004 Apr. 25-27 & 2005 Oct. 16-19), World Information Technology & Services Alliance (WITSA) in Athens, Greece (2003 May 14-16) & Vietnam (2003 Nov. 26), Joint Hearing of the Select Committee on Cybersecurity, Science, & Research & Development (2004 Apr. 21), Greater Richmond Technology Council Awards Dinner (2004 May 12), Governor Warner's Trade Mission to Beijing, Shanghai, & Nigbo, China (2004 June 4-13), Northern Virginia Technology Trade Mission to Jordan (2004 Apr. 6), Information Technology Investment Board Meeting (2004 July 7), and the Joint Commission on Technology & Science Meeting at Virginia Tech (2004 Aug. 2-3).
Arranged in chronological order.
The Cabinet Meeting Records series is housed in two archival boxes and is arranged in chronological order by the date of the meeting. The series consists of cabinet meeting records belonging to Secretary of Technology, George Newstrom, between March 2002 and December 2004. The series contains cabinet meeting agenda, cabinet weekly reports, meeting notes, memorandums, briefings, legislation, presentations, and other sundry items.
This series documents weekly cabinet meetings held by Governor Mark R. Warner & William H. Leighty, Chief of Staff, attended by Secretary George Newstrom. Especially usefully in this series are cabinet weekly reports. These reports provide information delivered by Secretary Newstrom in the cabinet meetings regarding legislation, governor's initiatives/special projects including Virginia Information Technologies Agency (VITA), Center for Innovative Technology (CIT), Commonwealth of Virginia's Innovative Technology Symposium (COVITS), etc., agency matters/operations, procurements, events/agency visits, audits/investigations/compliance, stakeholder issues, & pending decisions.
Arranged in chronological order.
The Commonwealth of Virginia's Innovative Technology Symposium (COVITS) series is housed in two archival boxes and is arranged in chronological order by the date of the symposium. The series consists of correspondence, briefing books, news clippings, speeches, programs, media plans, DVDs, and other sundry items.
This series documents the role of the Secretary of Technology in the planning, sponsorship, & implementation of the Commonwealth of Virginia's Innovative Technology Symposiums held in Virginia between 2002 and 2005. The Commonwealth of Virginia's Innovative Technology Symposium is an annual conference of officials from state & local government, business, and academia to discuss Virginia's technology issues. The series includes speeches delivered by Governor Mark Warner & Secretary of Transportation George C. Newstrom. Also useful within this series is program information and press documenting the symposiums.
Arranged in chronological order, then alphabetical.
The Correspondence & Supporting Documentation series is housed in forty-one archival boxes and is arranged in two subseries. Subseries have been designated for Constituent Correspondence and Secretary's Correspondence. The Constituent Correspondence subseries relates to correspondence originally sent to the Governor's Office and assigned to the Secretary of Technology. The Secretary's Correspondence documents incoming & outgoing correspondence and legislative files of the Secretary of Technology.
Arranged in alphabetical order.
The Constituent Correspondence subseries is housed in three archival boxes and is arranged chronologically. The subseries contains people summary sheets, electronic mail, correspondence, publications, and other sundry documents.
This subseries documents correspondence sent to Governor Mark Warner and assigned to the Secretary of Technology. The correspondence includes a people summary sheet from the Governor's Office which provides the name & address of the correspondent, the action required, people associated with the correspondence, and completed steps in responding to the correspondence. Oftentimes, the secretary's letter in response is included in the file. The correspondence in this subseries relates to the following topics: technology products & services, internet, spam, legislation, identity theft, telecommuting, budget cuts, Virginia's Center for Innovative Technology, Department of Information Technology, information technology restructuring, Microsoft, VITA, teachers' computer discounts, COVITS, internet pornography, cell phones, and other topics.
Arranged in chronological order.
The Secretary's Correspondence subseries is housed in thirty-eight archival boxes and is arranged in three sub-subseries. Sub-subseries have been designated for Chronological Files, General Assembly Information, and Legislative Files & Information. The subseries contains correspondence and supporting documentation received by the Secretary of Technology between 2002 and 2005. The Chronological Files sub-subseries is the largest and most useful of the three sub-subseries. It contains incoming & outgoing correspondence of the Secretary of Technology along with supporting files documenting various technology issues. The General Assembly Information sub-subseries provides documentation on technology-related legislation. Lastly, the Legislative Files & Information sub-subseries provides further background information regarding significant technology-related legislation.
Arranged in alphabetical order.
The Chronological Files sub-subseries is housed in twenty-eight archival boxes and is arranged in chronological order, then alphabetical. This sub-subseries contains incoming & outgoing correspondence, publications, reports, legislation, legislative study tracking reports, memorandums, legislative action summaries, news releases, presentations, agency hiring requests, and other sundry items. Correspondence represents the most significant The incoming correspondence includes correspondence sent to Secretary Donald W. Upson, Secretary George C. Newstrom, and Deputy Secretary Eugene Huang, other secretariats, U.S. Senators & House of Representatives, state senators & delegates, state officials, & constituents. This correspondence relates to the following subjects: congratulatory letters, budget, technology products & services, appearances, conferences, meeting, thank-you letters, and legislation. In most cases, the incoming correspondence can be found with the Secretary's outgoing response. This correspondence relates to the following subjects: speaking engagements, legislation, budget, recommendations, COVITS, thank-you letters, conferences, workshops, invitations, technology products & services, technology procurement approvals, WITSA, awards, contracts, Governor's trade mission to Asia, congratulatory letters for appointments to boards & commissions, Virginia's Center for Technology Innovation, employment, and agency hiring requests.
Arranged in chronological order.
The General Assembly Information sub-subseries is housed in seven archival boxes and is arranged in chronological order by session, then alphabetically. This sub-subseries contains legislation, legislative study tracking reports, correspondence, bill summaries, memorandums, calendars of reports, status of studies, annual reports, operating plans, press releases, news clippings, drafting request forms, legislative action summaries, fiscal impact statements, enrolled bill reviews, electronic mail, and presentations. Noteworthy legislation includes the following: E-911 funds, consolidation of the Office of Secretary of Technology with the Secretary of Commerce & Trade (HB 1957); conflict of interest in contracts for research & development or commercialization of intellectual property (HB 2283); remote access to land records (HB 2294); telephone solicitors (HB 2311); fees collected by circuit court clerks (SB 740); workplace privacy (SB 1289); commercial electronic mail (SB 924); joint subcommittee to study the impact of collecting remote sales tax (HJR 176); telephone privacy act (SB 918); creation of the Virginia Information Technologies Agency (VITA) (SB 847 & SB 1247); Photogrammetrists bill, higher education bill (SB 1314); biotechnology partnership (HB 425); electronic meetings (SB 711); intellectual property (SB 1053); hydro energy plan (HB 2913); Technology & Biotechnology Investment Fund (HB 1692); Computer Crimes Act (HB 1729); and the Biotechnology Commercialization Loan Fund (SB 646).
The Legislative Files & Information sub-subseries is housed in three archival boxes and is arranged in alphabetical order. This sub-subseries contains legislation, reports, correspondence, memorandums, presentations, and other sundry items. Significant is legislation concerning technology issues such as the Commonwealth Technology Research Fund, the Virginia Anti-Spamming Act, the Virginia Information Technologies Agency, and the Information Technology Investment Board.
Arranged in alphabetical order.
The Decision Briefs series is housed in one archival folder and is arranged in chronological order. The series contains decision briefs submitted to Governor Mark R. Warner by secretariats for approval. The decision briefs include a synopsis of the request, a recommendation of the secretariat, background information, discussion, and a conclusion. The decision briefs relate to the renewal of a contract for the Relay Center in Norton, Va., the role of the governor as chair of the Southern Technology Council, additional positions for the start-up of the new Virginia Information Technologies Authority (VITA), the proposal of the Southern Technology Council & South Growth Policies Board to develop a brand for the "Technological South," a deficit loan for the Virginia Information Technologies Agency, transitional severance benefits for state employees, the request for the governor to serve as project chairman for the Southern Technology Council's taskforce on venture capital in the south, known as VentureSouth, and the funding for the Virginia Modeling and Simulation Initiative (VIMSIM).
Arranged in chronological order.
The Projects & Studies series is housed in five archival boxes and is arranged in three subseries. Subseries have been designated for the Center for Innovative Technology, the Department of Information Technology, & the Department of Technology Planning. This series documents special projects managed by the Secretary of Technology. Both the Department of Information Technology & the Department of Technology Planning were superseded by the newly created Virginia Information Technologies Agency in 2003.
Arranged in alphabetical order.
The Center for Innovative Technology (CIT) subseries is housed in four archival boxes and is arranged in alphabetical order. This subseries contains correspondence, presentations, press releases, reports, and other sundry items. The subseries documents the work of the Center for Innovative Technology, Virginia's state-chartered nonprofit corporation to enhance federal research funding to Virginia's colleges, universities, & industry, to commercialize intellectual property from universities & laboratories, and promote technology-based economic development. Noteworthy are files related to board meetings, the Governor's Advisory Board for the Virginia Biotechnology Initiative, Higher Education Research Projects, and the Virginia Research & Technology Advisory Council (VRTAC).
Arranged in alphabetical order.
The Department of Information Technology (DIT) subseries is housed in one archival box and is arranged in chronological order. This subseries contains correspondence, memorandums, publications, and other sundry items. Included in this subseries are letters & memorandums from Bruce G. Gordon, Acting Director of the Department of Information Technology, and later Cheryl Clark, Director.
Arranged in chronological order.
The Department of Technological Planning subseries is housed in one archival box and is arranged in chronological order. This subseries contains correspondence, reports, memorandums, decision papers, and other sundry items. Included are letters & memorandums from N. Jerry Simonoff, Director of the Department of Information Technology, & George C. Newstrom, Secretary of Technology. In addition, there are various procurement requests from the Department of Technology Planning to the Secretary of Technology and requests for staff to attend conferences.
Arranged in chronological order.
The Public Relations, Activities, & Visits series is housed in six archival boxes and is arranged in two subseries. Subseries have been designated for Press Clips & Releases and Speeches. This series mainly documents media information about the Secretary of Technology & technology issues and speeches, rather than the planning of public relations, activities, & visits. See Series I: Appointment Calendars for information on public appearances.
Arranged in alphabetical order.
The Press Clips & Releases subseries is housed in two archival boxes and is arranged chronologically with press clips filed separately from press releases. This subseries documents news clippings & magazine articles related to the appointment of George C. Newstrom as Secretary of Technology, the creation of the Virginia Information Technologies Agency, and technology-related issues in Virginia. The press releases relate to various announcements from the Governor's Office, Virginia's Center for Innovative Technology, and the Secretary of Technology.
Arranged in chronological order with press clips separated from press releases.
The Speeches subseries is housed in six archival boxes and is arranged in chronological order, then alphabetically. This subseries documents various speeches made by the Secretary of Technology between 2002 and 2005. In addition, there is background information including articles, publications, phone conversation logs, & correspondence. Noteworthy is Secretary George C. Newstrom's Congressional testimony before the House Select Committee on Homeland Security in 2004. There are also transcripts & drafts of speeches given by the secretary at various technology conferences such as COVITS & NASCIO.
Arranged in chronological order, then alphabetical.
The Strategic Plan for Technology series is housed in two archival boxes and is arranged alphabetically. This series documents the development of a Strategic Plan for Technology. The series includes presentations, memorandums, correspondence, talking points, and other sundry items. The series contains a Strategic Planning binder kept by the Secretary of Technology. Also useful are the presentations given by the Secretary of Technology.
Arranged in alphabetical order.
The Virginia Information Technologies Agency (VITA) series is housed in five archival boxes and is arranged alphabetically. This series documents the Virginia Information Technologies Agency which was created in 2003. The series also documents the Information Technology Investment Board (ITIB) which was created along with VITA to review & prioritize enterprise-wide technology investments across state government. The series includes quarterly reports, plans, proposals, correspondence, and other sundry items. Noteworthy are VITA's final operating plan from 2003, quarterly reports from 2004 to 2005, and the ITIB meeting records.
Arranged in alphabetical order.
The Virginia Technology Alliance (VTA) series is housed in one archival box and is arranged alphabetically. This series documents the Virginia Technology Alliance and its ten regional technology councils. The series includes a report from each technology council in 2005 and general information about the councils.
Arranged in alphabetical order.