A Guide to the Virginia Counselors Association records, 1930-1997 #30684

Series I: Administrative files .

Box 1

Extent: 1 box.

Administrative files include articles of incorporation and related papers, constitution and by-laws, organizational handbooks and guidelines, policies, and an organization history from 1930 to 1969.

Box 1 Folder 1
Records concerning incorporation, 1966, 1970 .
Box 1 Folder 2
Articles of incorporation and related materials, 1970, 1976 .
Box 1 Folder 3
Constitutions and by-laws, 1948-1972 .
Box 1 Folder 4
Organizational handbook and guidelines, 1967 .
Box 1 Folder 5
Organizational handbook and guidelines, 1975 (2 copies).
Box 1 Folder 6
Organizational handbook and guidelines, 1976 .
Box 1 Folder 7
Handbook (draft), 1982 .
Box 1 Folder 8
Handbook, 1990 .
Box 1 Folder 9
Policies, 1981 .
Box 1 Folder 10
Policy manual, 1994 .
Box 1 Folder 11
History of the Virginia Personnel and Guidance Association 1930-1969, 1970 .
Box 1 Folder 12
Certificates, 1957, 1962, 1974 .

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Series II: Committee/Board Meeting minutes , 1933-1934, 1948-1997 .

Boxes 1-3

Extent: 3 boxes.

Committee/Board Meeting minutes, 1933-1934, 1948-1997, contain the minutes of the Executive Committee and the Board of Directors meetings, and related papers.

Box 1 Folder 13
Executive Committee meeting minutes, 1933-1934, 1948-1950, 1952-1958 .
Box 1 Folder 14
Executive Committee meeting minutes, 1959-1962 .
Box 1 Folder 15
Executive Committee meeting minutes, 1963-1966 .
Box 2 Folder 1
Executive Committee meeting minutes, 1967 .
Box 2 Folder 2
Executive Committee meeting minutes, 1968 .
Box 2 Folder 3
Executive Committee meeting minutes, 1969-1970 .
Box 2 Folder 4
Executive Board meeting minutes, 1971 .
Box 2 Folder 5
Executive Board/Committee meeting minutes, 1972 .
Box 2 Folder 6
Executive Board meeting minutes, 1973 .
Box 2 Folder 7
Executive Board and Board of Directors meeting minutes, 1974 .
Box 2 Folder 8
Board of Directors and Executive Committee meeting minutes, 1975-1976 .
Box 2 Folder 9
Executive Committee and Board of Directors meeting minutes, 1977-1978 .
Box 2 Folder 10
Board of Directors meeting minutes, 1979-1981 (for 19 September meeting, see next folder).
Box 2 Folder 11
Board of Directors meeting minutes, 19 September 1980 .
Box 3 Folder 1
Board of Directors and Executive Committee meeting minutes, 1981-1984 .
Box 3 Folder 2
Board of Directors and Executive Board meeting minutes, 1985-1986 .
Box 3 Folder 3
Board of Directors meeting minutes, 1987 .
Box 3 Folder 4
Board of Directors meeting minutes, 1988 .
Box 3 Folder 5
Board of Directors and Executive Committee meeting minutes, April-May 1989 .
Box 3 Folder 6
Executive Committee and Board of Directors meeting minutes, July-October 1989 .
Box 3 Folder 7
Board of Directors and Executive Committee meeting minutes, November 1989-1990 .
Box 3 Folder 8
Board of Directors and Executive Committee meeting minutes, 1993 .
Box 3 Folder 9
Board of Directors and Executive Committee meeting minutes, 1994 .
Box 3 Folder 10
Board of Directors and Executive Committee meeting minutes, 1996 .
Box 3 Folder 11
Board of Directors and Executive Committee meeting minutes, 1997 .

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Series III: Annual Conferences and Meetings , 1932-1996 .

Boxes 3-5

Extent: 3 boxes.

Annual Conferences, Conventions, and Meetings, 1932-1996, contain articles, brochures, correspondence, minutes, programs, registration forms, reports, speeches, surveys, and other papers relating to annual meetings, conferences, and conventions.

Box 3 Folder 12
Annual meetings, 1932-1939 .
Box 3 Folder 13
Annual meetings, 1940-1949 .
Box 4 Folder 1
Annual conference, 1950-1951 .
Box 4 Folder 2
Annual conference, 1952 .
Box 4 Folder 3
Annual conference and meeting, 1953 .
Box 4 Folder 4
Annual meetings and conferences, 1954-1956 .
Box 4 Folder 5
Annual conference and meeting, 1957 .
Box 4 Folder 6
Annual conferences and meetings, 1958-1959 .
Box 4 Folder 7
Annual convention, 1960-1961 .
Box 4 Folder 8
Annual conferences, 1962-1964 .
Box 4 Folder 9
Annual conferences and meetings, 1965-1966 .
Box 4 Folder 10
Annual convention and meeting, 1967 .
Box 4 Folder 11
Annual convention and meeting, 1968 .
Box 4 Folder 12
Annual conference and meeting, 1969 .
Box 4 Folder 13
Annual convention and meeting, 1970 .
Box 4 Folder 14
Annual convention and meeting--papers, 1970 .
Box 4 Folder 15
Annual convention and meeting--study, 1970 .
Box 4 Folder 16
Annual conference/convention and meeting, 1971 .
Box 4 Folder 17
Annual conference/convention and meeting, 1972 .
Box 4 Folder 18
Annual convention and meeting, 1973 .
Box 5 Folder 1
Annual convention and meeting, 1974 .
Box 5 Folder 2
Annual convention and meeting, 1975 .
Box 5 Folder 3
Annual convention and meeting, 1976 .
Box 5 Folder 4
Annual convention and meeting, 1977 .
Box 5 Folder 5
Annual conventions and meetings, 1978-1979 .
Box 5 Folder 6
Annual conventions and meetings, 1981-1983, 1986-1988 .
Box 5 Folder 7
Annual convention, 1989 .
Box 5 Folder 8
Annual conventions, 1990, 1992-1993 .
Box 5 Folder 9
Annual conventions and meetings, 1995-1996 .
Box 5 Folder 10
VCA Convention Task Force, 1991 .

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Series IV: Reports , 1932-1994 .

Boxes 5-7

Extent: 3 boxes.

Reports, 1932-1994, contain the reports of chapters, committees, divisions, and treasurers of the organization detailing its operations and goals. Papers also include budgets, by-laws, correspondence, minutes, and resolutions.

Box 5 Folder 11
Committee reports and resolutions, 1950, 1952-1953, 1955, 1960-1963, 1965-1968 .
Box 5 Folder 12
Committee reports and resolutions, 1969-1970 .
Box 5 Folder 13
Committee reports and resolutions, 1971-1974 .
Box 5 Folder 14
Committee reports and resolutions, 1975-1979 .
Box 6 Folder 1
Treasurer's and membership reports, 1932-1941, 1944, 1946, 1948-1949, 1952-1953, 1957-1967 .
Box 6 Folder 2
Treasurer's and membership reports, 1967-1978 .
Box 6 Folder 3
Chapter annual reports, minutes, and correspondence, 1949-1950, 1958-1963, 1965-1966, 1968, 1972-1976 .
Box 6 Folder 4
Chapter annual reports, minutes, and correspondence, 1976-1979 .
Box 6 Folder 5
Division annual reports, by-laws, and correspondence, 1970-1979 .
Box 6 Folder 6
Reports, 1980 .
Box 6 Folder 7
Reports, 1981-1982 .
Box 6 Folder 8
Report and recommendations for Action Retrenchment Advisory Committee, 1982 .
Box 6 Folder 9
Reports, 1983-1984 .
Box 6 Folder 10
Reports, 1988 .
Box 7 Folder 1
Reports, 1989 .
Box 7 Folder 2
Reports, 1990 .
Box 7 Folder 3
Reports, 1993-1994 .

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Series V: Secretary's files , 1983-1996 .

Boxes 7-9

Extent: 3 boxes.

Secretary's files, 1983-1996, include agendas, brochures, budgets, calendars, correspondence, directories, handbooks, journals, lists, manuals, minutes, newsletters, notebooks, photographs, plans, programs, reports, and schedules.

Box 7 Folder 4
Handbook and ethics committee manual, 1983, 1990 .
Box 7 Folder 5
Papers, March-June 1990 .
Box 7 Folder 6
State Special Education Advisory Report, May 1990 .
Box 7 Folder 7
Papers, July-December 1990 .
Box 7 Folder 8
Papers, January-July 1991 .
Box 7 Folder 9
Papers, August-October 1991 .
Box 7 Folder 10
Papers, November 1991-March 1992 .
Box 8 Folder 1
Secretary's notebook--all-member business meetings, 1995-1996 .
Box 8 Folder 2
Secretary's notebook--Board of Directors meetings, 1995 .
Box 8 Folder 3
Secretary's notebook--Board of Directors meetings, 1996 .
Box 8 Folder 4
Secretary's notebook--calendar and Board of Directors membership list, 1995-1996 .
Box 8 Folder 5
Secretary's notebook--correspondence, 1995-1996 .
Box 8 Folder 6
Secretary's notebook--Executive Committee meetings, 1995-1996 .
Box 8 Folder 7
Secretary's notebook--miscellaneous, 1995-1996 .
Box 8 Folder 8
Printed materials--journals and newsletters, 1990-1991 .
Box 8 Folder 9
Membership directory and brochures, 1991, no date .
Box 9 Folder 1
Photographs, no date .

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Series VI: Correspondence , 1942-1987 .

Box 9

Extent: 1 box.

Correspondence, 1942-1987, contains correspondence to and from the Virginia Counselors Association (Virginia Personnel and Guidance Association) concerning the goals and operations of the organization. Papers include correspondence from its parent organization, the American Personnel and Guidance Association, and a note from Lyndon B. Johnson (1908-1973).

Box 9 Folder 2
Correspondence, 1942, 1950-1954 .
Box 9 Folder 3
Correspondence, 1955-1958 .
Box 9 Folder 4
Correspondence, 1959-1966 .
Box 9 Folder 5
Correspondence, 1967-1969 .
Box 9 Folder 6
Correspondence, 1970-1978 .
Box 9 Folder 7
Correspondence, 1987 .
Box 9 Folder 8
american Personnel and Guidance Association correspondence and memoranda, 1956-1972 .
Box 9 Folder 9
Lyndon B. Johnson note, 1972 .

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Series VII: Lists and Directories of Officers and Members , 1930-1994 .

Boxes 10-11

Extent: 2 boxes.

Lists and Directories of Officers and Members, 1930-1994, contain membership rosters, lists of officers, and organization and member directories.

Box 10 Folder 1
Lists of officers, 1930-1950, 1953-1962, 1964-1974, 1977-1979 .
Box 10 Folder 2
Officers list, 1979-1982 .
Box 10 Folder 3
Board of Directors list, 1985-1986 .
Box 10 Folder 4
Chapter presidents, 1988-1989 .
Box 10 Folder 5
Board of Directors list, 1993-1994 .
Box 10 Folder 6
Membership lists, 1934-1936, 1939-1942, 1946, 1949-1950 .
Box 10 Folder 7
Membership lists, 1950-1953 .
Box 10 Folder 8
Membership lists, 1953-1958 .
Box 10 Folder 9
Membership lists, 1960-1964, 1966-1967 .
Box 10 Folder 10
Membership lists, 1967-1969 .
Box 10 Folder 11
Membership lists, 1970-1973 .
Box 10 Folder 12
Membership lists, 1977 .
Box 11 Folder 1
Directories, 1961-1962 .
Box 11 Folder 2
Directories, 1964 .
Box 11 Folder 3
Directory, 1966-1967 (2 copies).
Box 11 Folder 4
Directory, 1971-1972 (2 copies).
Box 11 Folder 5
Directory, 1972-1973 (2 copies).
Box 11 Folder 6
Directory, 1978 .
Box 11 Folder 7
Directory, 1980 .
Box 11 Folder 8
Directory, 1981 .
Box 11 Folder 9
Directory, 1988 .
Box 11 Folder 10
Directory, 1994 .
Box 11 Folder 11
Directory--Richmond Personnel and Guidance Association, 1961 .
Box 11 Folder 12
Directory--Richmond Personnel and Guidance Association, 1963 .
Box 11 Folder 13
Directory--Richmond Personnel and Guidance Association, 1964-1965 .
Box 11 Folder 14
Directory--Roanoke Area Counselors Association, .

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Series VIII: Elementary School Guidance and Counseling Act of 1979 , 1976-1981 .

Boxes 3

Extent: 11-13.

Elementary School Guidance and Counseling Act of 1979, 1976-1981, contains articles, awards, budgets, bulletins, correspondence, labels, legislation, lists, plans, programs, statements, surveys, and other papers concerning the Elementary School Guidance and Counseling Act of 1979.

Box 11 Folder 15
ACES (Association for Counselor Education) and ASCA (American School Counselor Association) joint statement on elementary school counselor, .
Box 11 Folder 16
APGA program at Las Vegas, Nevada, 2-5 April 1979 .
Box 11 Folder 17
Survey forms and original covering letter, 1980 .
Box 11 Folder 18
List of state divisions--ASCA, 1978-1979 .
Box 12 Folder 1
National Elementary Guidance--labels.
Box 12 Folder 2
Letters responding to proposal for legislation, 1978-1980 .
Box 12 Folder 3
Survey #1--National Elementary Guidance legislation, November 1979 .
Box 12 Folder 4
Survey #2--National Elementary School Guidance legislation, 1979-1980 .
Box 12 Folder 5
Budgets and plans of action, mission statement for elementary guidance, 1978-1979 .
Box 12 Folder 6
Record of Virginia Personnel and Guidance Association funds spent, 1978 .
Box 12 Folder 7
Report from Borwn and Cook to APGA and ASCA, 18 July 1978 .
Box 12 Folder 8
"Birth of a Bill "--first draft, correspondence, etc., 1978-1979 .
Box 12 Folder 9
Copies of bulletins to the nation and copies of form letter to those offering help, 1978-1980 .
Box 12 Folder 10
Article published in The School Psychologist , 1979 .
Box 12 Folder 11
Letter of approval to Dr. Riehm and letters to state department personnel and to local supervisor of guidance, 1978-1979 .
Box 12 Folder 12
Co-sponsors of HR 5477, 1980 .
Box 12 Folder 13
Letters from Pat Hooper, J. Thompson, Billie Jackson, 1979-1981 .
Box 13 Folder 1
Letters received and answered--general information and statements made Augusta County project, 1977-1981 .
Box 13 Folder 2
Letters received and sent, 1977-1978 .
Box 13 Folder 3
Letters received and sent, 1979 .
Box 13 Folder 4
Letters received and sent, 1980 .
Box 13 Folder 5
News releases (ASCA) and congratulatory letters, 1978-1980 .
Box 13 Folder 6
Printed material.
Box 13 Folder 7
State Senate resolution #132: state elementary guidance bill, 1979-1980 .
Box 13 Folder 8
Letters of recommendations--awards--J. R. Cook, 1976-1978 .
Box 13 Folder 9
APGA Distinguished Legislative Service Award for Jeanette Brown and John R. Cook, 1979 .
Box 13 Folder 10
SACES (Southern Association for Counselor Education and Supervision) Award, 1979 .

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Series IX: Gertrude D. Lewis files .

Boxes 14-15

Extent: 2 boxes.

Gertrude D. Lewis files contain papers of Gertrude D. Lewis (1916-2000) of Culpeper, Virginia, who worked as a high school guidance counselor supervisor for the state department of education. Papers are related to the projects, organizations, and other matters with which she was involved.

Box 14 Folder 1
ACES, 1976-1977 .
Box 14 Folder 2
CACO (Clusters Approach to Career Orientation) project, 1975-1978 .
Box 14 Folder 3
Career decision-making, 1977 .
Box 14 Folder 4
Carroll County career development project, 1975 .
Box 14 Folder 5
Career development--curriculum guides, 1974 .
Box 14 Folder 6
Career Development--NVGA position paper and ACES position paper, 1975-1978 .
Box 14 Folder 7
Career guidance--activities (folder 1 of 3).
Box 14 Folder 8
Career guidance--activities (folder 2 of 3).
Box 14 Folder 9
Career guidance--activities (folder 3 of 3).
Box 14 Folder 10
Career information center, 1974-1976 .
Box 14 Folder 11
College day program, 1978 .
Box 14 Folder 12
College scholarships and financing, 1977 .
Box 14 Folder 13
Computer assisted guidance, 1974-1977 .
Box 15 Folder 1
Counselor image, 1975 .
Box 15 Folder 2
Disruptive student, 1971-1978 .
Box 15 Folder 3
Drugs--counselors' responsibilities, 1973 .
Box 15 Folder 4
Elementary guidance (folder 1 of 2).
Box 15 Folder 5
Elementary guidance (folder 2 of 2).
Box 15 Folder 6
ESEA Title IV, 1977-1978 .
Box 15 Folder 7
Films, filmstrips, 1976-1978 .
Box 15 Folder 8
Gifted, 1977 .
Box 15 Folder 9
Handicapped, 1977 .
Box 15 Folder 10
Objectives--guidance, 1973-1978 .
Box 15 Folder 11
Guidance objectives--mangement.
Box 15 Folder 12
Para-professionals in guidance, 1974 .
Box 15 Folder 13
Senior survey and ninth grade survey, 1976-1977 .
Box 15 Folder 14
Sex education, 1977 .
Box 15 Folder 15
Special education, 1977 .
Box 15 Folder 16
Value clarification.

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Series X: Publications , 1948-1994 .

Box 16

Extent: 1 box.

Publications, 1948-1994, includes the newsletters of the Virginia Personnel and Guidance Association and the Virginia Counselors Association, including the titles "The Relator " and "The Virginia Counselor; " VPGA and VCA journals; organization brochures; other publications; and newspaper clippings.

Box 16 Folder 1
Newsletters, 1948, 1950 .
Box 16 Folder 2
Newsletters, 1956-1959 .
Box 16 Folder 3
Newsletters, 1960-1962 .
Box 16 Folder 4
Newsletters, 1963-1967 .
Box 16 Folder 5
Newsletters, 1968-1970 .
Box 16 Folder 6
Newsletters, 1971-1973 .
Box 16 Folder 7
"The Relator, "1973-1974 .
Box 16 Folder 8
"The Relator, "1975-1978 .
Box 16 Folder 9
"The Relator, "1978-1979 .
Box 16 Folder 10
"The Relator, "1984-1988 .
Box 16 Folder 11
"The Relator, "1989 .
Box 16 Folder 12
"The Virginia Counselor, "1993-1994 .
Box 16 Folder 13
"Work and Training, "1950-1951 .
Box 16 Folder 14
"Virginia Personnel and Guidance Journal, "1973 .
Box 16 Folder 15
"Virginia Personnel and Guidance Journal, "1974 .
Box 16 Folder 16
"Virginia Personnel and Guidance Journal, "1975-1976 .
Box 16 Folder 17
"Virginia Counselors Journal, "1987 .
Box 16 Folder 18
"Virginia Counsors Journal, "1994 .
Box 16 Folder 19
"Reach Out. "
Box 16 Folder 20
Brochures: state organization.
Box 16 Folder 21
Brochures: local chapters.
Box 16 Folder 22
News clippings, 1948-1973 .

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Series XI: Miscellaneous files .

Boxes 17-18

Extent: 2 boxes.

Miscellaneous files contain papers relating to VPGA and VCA goals and operations, including committees, workshops, awards, public relations and other subjects. Also contain publications, directories, and papers of other organizations that the VCA often worked with or had the same interests. Also contain the VPGA seal and the VPGA career service award plaque.

Box 17 Folder 1
Ethics committee responsibilities and procedures, 1982-1983 .
Box 17 Folder 2
"Implementing ethical standards: development of a model program for state branches of APGA, "1981 .
Box 17 Folder 3
A Guide for public relations personnel, 1979 .
Box 17 Folder 4
Career service award, 1969-1975 .
Box 17 Folder 5
The counselor and the law workshop, 1970 .
Box 17 Folder 6
Government relations workshop.
Box 17 Folder 7
Virginia Association for Non-white Concerns in Personnel and Guidance of the Virginia Counselors Association, 1981 .
Box 17 Folder 8
Richmond Personnel and Guidance Association minutes, 17 February 1972 .
Box 17 Folder 9
Lynchburg Area Counselors Association, 1990 .
Box 17 Folder 10
The Accrediting Commission for Business Schools: Directory of Accredited Institutions and Operating Criteria, 1966-1967 .
Box 17 Folder 11
American Association for Counseling and Development papers, 1988, 1991 .
Box 17 Folder 12
American School Counselors Association professional recognition award for John R. Cook, 1979 (folder 1 of 2).
Box 17 Folder 13
American School Counselors Association professional recognition award for John R. Cook, 1979 (folder 2 of 2).
Box 17 Folder 14
The Bookmen's Association of Virginia directory, 1962-1963 .
Box 17 Folder 15
Charter Westbrook Hospital "Horizons, "1984 .
Box 17 Folder 16
House of Representatives "The Working Congress, "1976 .
Box 17 Folder 17
Juvenile Delinquency Prevention Program, Division of Youth Services--Virginia Department of Corrections "Prevention Profiles, ".
Box 17 Folder 18
National Vocational Guidance Association papers, 1950, 1962-1963, 1969 .
Box 17 Folder 19
State Board of Vocational Education: "Vocational Education in Virginia, ".
Box 17 Folder 20
Virginia Association for Counselor Education and Supervision certificate, 7 April 1971 .
Box 17 Folder 21
Address to Virginia Association of Vocational Guidance, 23 October 1952 .
Box 17 Folder 22
Virginia College Personnel Association papers, 1981, 1989 .
Box 17 Folder 23
Virginia Elementary School Counselors Association papers, 1979-1980 .
Box 17 Folder 24
Virginia Mental Health Counselors Association conference, 15 July 1983 .
Box 17 Folder 25
Virginia Psychological Association directory, 1962-1963 .
Box 17 Folder 26
Virginia School Counselors Association newsletter, 1974 .
Box 17 Folder 27
Virginia School Mental Health Coalition papers, 1992 .
Box 17 Folder 28
Virginia State Advisory Council on Vocational Education: 14th annual evaluation report, 1983 .
Box 17 Folder 29
Virginia State Board of Education guidance newsletter, 1952, 1956, 1965-1966 .
Box 17 Folder 30
Miscellaneous papers, 1965, 1970, 197[-] .
Box 17 Folder 31
Miscellaneous papers, 1979-1982, 198[-] .
Box 18 Folder 1
Miscellaneous papers, 1989 .
Box 18 Folder 2
Miscellaneous papers, 1990-1992 .
Box 18 Folder 3
Miscellanous papers, 1993, 199[-] .
Box 18 Folder 4
VPGA seal.
Box 18 Folder 5
VPGA career service award, 1964-1974 .

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Series XII: Audio tapes , 1981-1982 .

Boxes 19-20

Extent: 2 boxes.

Audio tapes, 1981-1982, contain copies of four different public service announcements concerning counselors. PSAs were made by the Stratford chapter of the VPGA/VCA. A digital copy of these recordings was made in January 2015, and a CD-R containing all four was added to Box 20.

Box 19
Audio tapes #1-#3, 1981 .
Box 20
Audio tapes #4, 1982 .

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A Guide to the Virginia Counselors Association records, 1930-1997

A Collection in
the Library of Virginia
Accession Number 30684

Administrative Information

Access Restrictions

Use Restrictions

Preferred Citation

Acquisition Information

Custodial History

Historical Information

Scope and Content

Arrangement

Contents List

A Guide to the Virginia Counselors Association records, 1930-1997

A Collection in the Library of Virginia Accession Number 30684

Administrative Information

Access Restrictions

Use Restrictions

Preferred Citation

Acquisition Information

Custodial History

Historical Information

Scope and Content

Arrangement

Contents List

A Collection in
the Library of Virginia
Accession Number 30684