A Guide to the Records of the Virginia Secretary of the Commonwealth, 2010-2014 #51123

Historical Information

Robert F. McDonnell was elected 71st governor of the Commonwealth of Virginia in November 2009 and inaugurated on 16 January 2010. He served until 11 January 2014. Janet Vestal Kelly (formerly Janet Polarek until 2012) served as the Secretary of the Commonwealth throughout McDonnell's tenure. She had previously served as the Chief Operations Officer during his gubernatorial campaign and as a staff member while McDonnell served as Attorney General.

The Office of the Secretary of the Commonwealth has evolved from early colonial times when there existed a Secretary of the Colony. The Office became a gubernatorial appointment subsequent to a 1958 Act of the Assembly. The Secretary of the Commonwealth is under the jurisdiction of the Governor's Office. The Secretary is appointed by the Governor for a term of four years. Currently the Secretary of the Commonwealth is responsible for gubernatorial appointments, clemency and restoration of civil rights requests and extraditions. Other responsibilities include authenticating and certifying the records of the courts and of any state agency.

Contents List

Series I. Correspondence, 2010-2013 .

Boxes 1-4

Extent: 4 boxes (1.4 cubic feet).

This series is housed in 4 boxes and is arranged chronologically. The majority of the correspondence is comprised of correspondence received by the Secretary of the Commonwealth. Includes constituent correspondence as well as correspondence from associations, state agencies, state and federal legislators, locality officials and officials from other states and correspondence forwarded from the Governor's Office for response. This series also includes thank you notes, Christmas cards, and correspondence related to appointments and resignations.

Box 1 Folder 1
Correspondence - Received, 2010 Jan .
Box 1 Folder 2
Correspondence - Received, 2010 Jan .
Box 1 Folder 3
Correspondence - Received, 2010 Feb .
Box 1 Folder 4
Correspondence - Received, 2010 Mar .
Box 1 Folder 5
Correspondence - Received, 2010 Apr .
Box 1 Folder 6
Correspondence - Received, 2010 May .
Box 1 Folder 7
Correspondence - Received, 2010 June .
Box 1 Folder 8
Correspondence - Received, 2010 July .
Box 1 Folder 9
Correspondence - Received, 2010 Aug .
Box 1 Folder 10
Correspondence - Received, 2010 Sept .
Box 1 Folder 11
Correspondence - Received, 2010 Oct .
Box 1 Folder 12
Correspondence - Received, 2010 Nov .
Box 1 Folder 13
Correspondence - Received, 2010 Dec .
Box 1 Folder 14
Correspondence - Sent, 2010 .
Box 1 Folder 15
Correspondence - Received, 2011 Feb .
Box 1 Folder 16
Correspondence - Received, 2011 Apr .
Box 1 Folder 17
Correspondence - Received, 2011 July .
Box 1 Folder 18
Correspondence - Received, 2011 Aug .
Box 1 Folder 19
Correspondence - Received, 2011 Sept .
Box 1 Folder 20
Correspondence - Received, 2011 Oct .
Box 1 Folder 21
Correspondence - Received, 2011 Nov .
Box 1 Folder 22
Correspondence - Received, 2011 Dec .
Box 2 Folder 1
Correspondence - Received, 2011 .
Box 2 Folder 2
Correspondence - Sent, 2011 .
Box 2 Folder 3
Correspondence - Received, 2012 Jan .
Box 2 Folder 4
Correspondence - Received, 2012 Feb .
Box 2 Folder 5
Correspondence - Received, 2012 Mar .
Box 2 Folder 6
Correspondence - Received, 2012 Apr .
Box 2 Folder 7
Correspondence - Received, 2012 May .
Box 2 Folder 8
Correspondence - Received, 2012 June .
Box 2 Folder 9
Correspondence - Received, 2012 July .
Box 2 Folder 10
Correspondence - Received, 2012 Aug .
Box 2 Folder 11
Correspondence - Received, 2012 Sept .
Box 2 Folder 12
Correspondence - Received, 2012 Oct .
Box 2 Folder 13
Correspondence - Received, 2012 Nov .
Box 2 Folder 14
Correspondence - Received, 2012 Dec .
Box 3 Folder 1
Correspondence - Received, 2012 .
Box 3 Folder 2
Correspondence - Sent, 2012 Mar .
Box 3 Folder 3
Correspondence - Sent, 2012 May .
Box 3 Folder 4
Correspondence - Sent, 2012 June .
Box 3 Folder 5
Correspondence - Sent, 2012 Sept .
Box 3 Folder 6
Correspondence - Sent, 2012 Oct .
Box 3 Folder 7
Correspondence - Sent, 2012 Nov .
Box 3 Folder 8
Correspondence - Received, 2013 Jan .
Box 3 Folder 9
Correspondence - Received, 2013 Feb .
Box 3 Folder 10
Correspondence - Received, 2013 Mar .
Box 3 Folder 11
Correspondence - Received, 2013 Apr .
Box 3 Folder 12
Correspondence - Received, 2013 May .
Box 3 Folder 13
Correspondence - Received, 2013 June .
Box 3 Folder 14
Correspondence - Received, 2013 July .
Box 3 Folder 15
Correspondence - Received, 2013 Aug .
Box 4 Folder 1
Correspondence - Received, 2013 Sept .
Box 4 Folder 2
Correspondence - Received, 2013 Oct .
Box 4 Folder 3
Correspondence - Received, 2013 Nov .
Box 4 Folder 4
Correspondence - Received, 2013 Dec .
Box 4 Folder 5
Correspondence - Sent, 2013 .
Box 4 Folder 6
Correspondence - General Assembly, 2013 .
Box 4 Folder 7
Correspondence - House of Delegates, 2013 Feb .

Series II. Invitations, 2010-2014 .

Boxes 5-7

Extent: 3 boxes (1.05 cubic feet).

Invitations, 2010-2014, are housed in 3 boxes and are arranged chronologically. These original invitations often indicate whether or not the request for attendance was accepted or denied.

Box 5 Folder 1
Invitations, 2010 Jan .
Box 5 Folder 2
Invitations, 2010 Feb .
Box 5 Folder 3
Invitations, 2010 Mar .
Box 5 Folder 4
Invitations, 2010 Apr .
Box 5 Folder 5
Invitations, 2010 May .
Box 5 Folder 6
Invitations, 2010 June .
Box 5 Folder 7
Invitations, 2010 July .
Box 5 Folder 8
Invitations, 2010 Aug .
Box 5 Folder 9
Invitations, 2010 Sept .
Box 5 Folder 10
Invitations, 2010 Oct .
Box 5 Folder 11
Invitations, 2010 Nov .
Box 5 Folder 12
Invitations, 2010 Dec .
Box 5 Folder 13
Invitations, 2011 Jan .
Box 5 Folder 14
Invitations, 2011 Feb .
Box 5 Folder 15
Invitations, 2011 Mar .
Box 5 Folder 16
Invitations, 2011 Apr .
Box 6 Folder 1
Invitations, 2011 May .
Box 6 Folder 2
Invitations, 2011June-Aug .
Box 6 Folder 3
Invitations, 2011 Sept .
Box 6 Folder 4
Invitations, 2011 Oct .
Box 6 Folder 5
Invitations, 2011 Nov .
Box 6 Folder 6
Invitations, 2011 Dec .
Box 6 Folder 7
Invitations, 2012 Jan .
Box 6 Folder 8
Invitations, 2012 Feb .
Box 6 Folder 9
Invitations, 2012 Mar .
Box 6 Folder 10
Invitations, 2012 Apr .
Box 6 Folder 11
Invitations, 2012 May .
Box 6 Folder 12
Invitations, 2012 June .
Box 6 Folder 13
Invitations, 2012 July .
Box 6 Folder 14
Invitations, 2012 Aug .
Box 6 Folder 15
Invitations, 2012 Sept .
Box 6 Folder 16
Invitations, 2012 Oct .
Box 6 Folder 17
Invitations, 2012 Nov .
Box 6 Folder 18
Invitations, 2012 Dec .
Box 7 Folder 1
Invitations, 2013 Jan .
Box 7 Folder 2
Invitations, 2013 Feb .
Box 7 Folder 3
Invitations, 2013 Mar .
Box 7 Folder 4
Invitations, 2013 Apr .
Box 7 Folder 5
Invitations, 2013 May .
Box 7 Folder 6
Invitations, 2013 June .
Box 7 Folder 7
Invitations, 2013 July .
Box 7 Folder 8
Invitations, 2013 Aug .
Box 7 Folder 9
Invitations, 2013 Sept .
Box 7 Folder 10
Invitations, 2013 Oct .
Box 7 Folder 11
Invitations, 2013 Nov .
Box 7 Folder 12
Invitations, 2013 Dec .
Box 7 Folder 13
Invitations, 2014 Jan .

Series V. Special project and subject files, 2010-2013 .

Boxes 10-12

Extent: 3 boxes (1.05 cubic feet).

Special event and subject files, 2010-2013, are housed in 3 boxes and are arranged alphabetically. This series contains a variety of files pertaining to Cabinet meetings, decision making, events, and special projects involving the Office of the Secretary of the Commonwealth, and may include correspondence, agendas, briefings, financial statements, meeting records, memoranda, presentations, and reports, as well as conference and research materials.

Box 10 Folder 1
Absolute pardons granted, 1966-2005 .
Box 10 Folder 2
Cabinet meeting agendas, 2011 Dec-2013 .
Box 10 Folder 3
Cabinet retreat, 2011; 2012 .
Box 10 Folder 4
Cabinet Swearing-in, 2010 Jan 24 .
Box 10 Folder 5
Campaign Seal rules, 2011 .
Box 10 Folder 6
China Alliance International Holding Group (MOU), 2011 .
Box 10 Folder 7
Decision tracking sheets, 2010 June-Dec .
Box 10 Folder 8
Decision tracking sheets, 2011 Jan-May .
Box 10 Folder 9
Electoral College, 2012 Dec 17 .
Box 10 Folder 10
Electoral College - Electors for President and Vice President (Official results), 2012 .
Box 10 Folder 11
Emerging Leaders Program (Sorenson Institute for Political Leadership), 2012 .
Box 10 Folder 12
Events, 2012 .
Box 10 Folder 13
Events, 2013 .
Box 10 Folder 14
Financial statements (Support Services), 2010 June-Nov .
Box 10 Folder 15
Financial statements (Support Services), 2011-2013 .
Box 10 Folder 16
First House: Two Centuries with Virginia's First Families, 2012 Oct 11 .
Box 10 Folder 17
George Mason University Social Enterprise graduating class, 2012 July 26 .
Box 10 Folder 18
Governor's Cabinet Exercise, 2010 .
Box 10 Folder 19
Governor's Decision Requests, 2013 .
Box 11 Folder 1
Governor's license plates, 2010 .
Box 11 Folder 2
Governor's proposed amendments to the 2010-2012 Budget - Briefing, 2010 Dec .
Box 11 Folder 3
Govenor's propsed amendemnts to the 2012-2014 Budget - Briefing, 2012 Dec .
Box 11 Folder 4
Kairos Prison Minitry, 2012 .
Box 11 Folder 5
LEAD VA - Board of Directors Information Notebook, 2010 .
Box 11 Folder 6
LEAD VA - Board of Directors meeting, 2010 Apr .
Box 11 Folder 7
Legislative session, 2011 .
Box 11 Folder 8
LG Electronics (MOU), 2011 .
Box 11 Folder 9
National Association of Secretaries of State, 2010-2011 .
Box 11 Folder 10
Opinions, 2011-2012 .
Box 11 Folder 11
Procedures, 2010-2011 .
Box 11 Folder 12
Social Entrepreneurship, 2011-2012 .
Box 12 Folder 1
State of Region (Hampton Roads), 2012 .
Box 12 Folder 2
State of the Union response, 2010 .
Box 12 Folder 3
Technology contracts, 2012 .
Box 12 Folder 4
Technology upgrades, 2010 .
Box 12 Folder 5
Veterans / Voting, undated .
Box 12 Folder 6
Video consent forms, 2013 .
Box 12 Folder 7
VA Adopts: Campaign for 1000 - Kick-off event briefing, 2013 May 17 .
Box 12 Folder 8
VA Adopts: Campaign for 1000 - Meeting materials, 2013 .
Box 12 Folder 9
VA Adopts: Campaign for 1000 - Plan, 2013 .
Box 12 Folder 10
VA Adopts: Campaign for 1000 - Press release and remarks, 2013 May .
Box 12 Folder 11
Virginia Code Commission, 2013 .
Box 12 Folder 12
Virginia Commission for the Arts, 2012 .
Box 12 Folder 13
Virginia Disaster Relief Fund, 2011-2012 .
Box 12 Folder 14
Virginia Information Technologies Agency (MOU), 2012 .
Box 12 Folder 15
Virginia Military Institute, 2012 .
Box 12 Folder 16
Water Missions International, undated .

Series VI. Weekly reports, 2010-2011 .

Boxes 13-15

Extent: 3 boxes (1.05 cubic feet).

Weekly reports, 2010-2011, are housed in 3 boxes and are arranged chronologically. These weekly reports to the Secretary of the Commonwealth provide updates on activities, significant/hot topic issues, progress, pending decisions, and statistics related to various functions within the Office. Department/functions include Community Relations, Conflict of Interest, Lobbyist, Notary/Authentication, Pardons/Extradition, Restoration of Rights, and Service of Process. Also includes weekly Cabinet reports to the Governor covering significant issues for each secretariat, 2010 Feb-May.

Box 13 Folder 1
Weekly reports, 2010 Feb 1 .
Box 13 Folder 2
Weekly reports, 2010 Feb 10 .
Box 13 Folder 3
Weekly reports, 2010 Feb 17 .
Box 13 Folder 4
Weekly reports - Cabinet, 2010 Feb 19 .
Box 13 Folder 5
Weekly reports, 2010 Feb 24 .
Box 13 Folder 6
Weekly reports - Cabinet, 2010 Feb 26 .
Box 13 Folder 7
Weekly reports, 2010 Mar 3 .
Box 13 Folder 8
Weekly reports - Cabinet, 2010 Mar 5 .
Box 13 Folder 9
Weekly reports, 2010 Mar 10 .
Box 13 Folder 10
Weekly reports - Cabinet, 2010 Mar 11 .
Box 13 Folder 11
Weekly reports, 2010 Mar 17 .
Box 13 Folder 12
Weekly reports - Cabinet, 2010 Mar 19 .
Box 13 Folder 13
Weekly reports, 2010 Mar 24 .
Box 13 Folder 14
Weekly reports, 2010 Mar 31 .
Box 13 Folder 15
Weekly reports, 2010 Apr 7 .
Box 13 Folder 16
Weekly reports - Cabinet, 2010 Apr 9 .
Box 13 Folder 17
Weekly reports, 2010 Apr 14 .
Box 13 Folder 18
Weekly reports, 2010 Apr 21 .
Box 13 Folder 19
Weekly reports - Cabinet, 2010 Apr 23 .
Box 13 Folder 20
Weekly reports, 2010 Apr 28 .
Box 13 Folder 21
Weekly reports, 2010 May 5 .
Box 13 Folder 22
Weekly reports - Cabinet, 2010 May 7 .
Box 13 Folder 23
Weekly reports, 2010 May 12 .
Box 13 Folder 24
Weekly reports - Cabinet, 2010 May 14 .
Box 13 Folder 25
Weekly reports, 2010 May 19 .
Box 13 Folder 26
Weekly reports - Cabinet, 2010 May 21 .
Box 13 Folder 27
Weekly reports, 2010 May 26 .
Box 13 Folder 28
Weekly reports, 2010 June 2 .
Box 13 Folder 29
Weekly reports, 2010 June 9 .
Box 13 Folder 30
Weekly reports, 2010 June 17 .
Box 13 Folder 31
Weekly reports, 2010 June 23 .
Box 13 Folder 32
Weekly reports, 2010 June 30 .
Box 14 Folder 1
Weekly reports, 2010 July 7 .
Box 14 Folder 2
Weekly reports, 2010 July 21 .
Box 14 Folder 3
Weekly reports, 2010 July 28 .
Box 14 Folder 5
Weekly reports, 2010 Aug 11 .
Box 14 Folder 6
Weekly reports, 2010 Aug 18 .
Box 14 Folder 7
Weekly reports, 2010 Aug 25 .
Box 14 Folder 8
Weekly reports, 2010 Sept 1 .
Box 14 Folder 9
Weekly reports, 2010 Sept 8 .
Box 14 Folder 10
Weekly reports, 2010 Sept 22 .
Box 14 Folder 11
Weekly reports, 2010 Sept 29 .
Box 14 Folder 12
Weekly reports, 2010 Oct 6 .
Box 14 Folder 13
Weekly reports, 2010 Oct 13 .
Box 14 Folder 14
Weekly reports, 2010 Oct 20 .
Box 14 Folder 15
Weekly reports, 2010 Oct 27 .
Box 14 Folder 16
Weekly reports, 2010 Nov 3 .
Box 14 Folder 17
Weekly reports, 2010 Nov 10 .
Box 14 Folder 18
Weekly reports, 2010 Nov 17 .
Box 14 Folder 19
Weekly reports, 2010 Dec 1 .
Box 14 Folder 20
Weekly reports, 2010 Dec 8 .
Box 14 Folder 21
Weekly reports, 2010 Dec 15 .
Box 14 Folder 22
Weekly reports, 2011 Jan 5 .
Box 14 Folder 23
Weekly reports, 2011 Jan 12 .
Box 14 Folder 24
Weekly reports, 2011 Jan 19 .
Box 14 Folder 25
Weekly reports, 2011 Jan 26 .
Box 14 Folder 26
Weekly reports, 2011 Feb 2 .
Box 14 Folder 27
Weekly reports, 2011 Feb 9 .
Box 14 Folder 28
Weekly reports, 2011 Feb 16 .
Box 14 Folder 29
Weekly reports, 2011 Feb 23 .
Box 14 Folder 30
Weekly reports, 2011 Mar 3 .
Box 14 Folder 31
Weekly reports, 2011 Mar 9 .
Box 14 Folder 32
Weekly reports, 2011 Mar 16 .
Box 14 Folder 33
Weekly reports, 2011 Mar 23 .
Box 14 Folder 34
Weekly reports, 2011 Mar 30 .
Box 15 Folder 1
Weekly reports, 2011 Apr 6 .
Box 15 Folder 2
Weekly reports, 2011 Apr 13 .
Box 15 Folder 3
Weekly reports, 2011 Apr 20 .
Box 15 Folder 4
Weekly reports, 2011 Apr 27 .
Box 5 Folder 5
Weekly reports, 2011 May 4 .
Box 15 Folder 6
Weekly reports, 2011 May 11 .
Box 15 Folder 7
Weekly reports, 2011 May 18 .
Box 15 Folder 8
Weekly reports, 2011 May 25 .
Box 15 Folder 9
Weekly reports, 2011 June 1 .
Box 15 Folder 10
Weekly reports, 2011 June 8 .
Box 15 Folder 11
Weekly reports, 2011 June 15 .
Box 15 Folder 12
Weekly reports, 2011 June 22 .
Box 15 Folder 13
Weekly reports, 2011 June 29 .
Box 15 Folder 14
Weekly reports, 2011 July 7 .
Box 15 Folder 15
Weekly reports, 2011 July 20 .
Box 15 Folder 16
Weekly reports, 2011 July 27 .
Box 15 Folder 17
Weekly reports, 2011 Aug 3 .
Box 15 Folder 18
Weekly reports, 2011 Aug 10 .
Box 15 Folder 19
Weekly reports, 2011 Aug 24 .
Box 15 Folder 20
Weekly reports, 2011 Aug 31 .
Box 15 Folder 21
Weekly reports, 2011 Sept 7 .
Box 15 Folder 22
Weekly reports, 2011 Sept 14 .
Box 15 Folder 23
Weekly reports, 2011 Sept 21 .
Box 15 Folder 24
Weekly reports, 2011 Sept 28 .
Box 15 Folder 25
Weekly reports, 2011 Oct 5 .
Box 15 Folder 26
Weekly reports, 2011 Oct 12 .
Box 15 Folder 27
Weekly reports, 2011 Oct 19 .
Box 15 Folder 28
Weekly reports, 2011 Oct 26 .
Box 15 Folder 29
Weekly reports, 2011 Nov 2 .
Box 15 Folder 30
Weekly reports, 2011 Nov 16 .
Box 15 Folder 31
Weekly reports, 2011 Dec 7 .
Box 15 Folder 32
Weekly reports, 2011 Dec 14 .