University of Virginia School of Medicine Records RG.17.1

University of Virginia School of Medicine Records RG.17.1


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Claude Moore Health Sciences Library

Claude Moore Health Sciences Library
1300 Jefferson Park Avenue
P.O. Box 800722
Charlottesville, Virginia 22908-0722
mailto:hsl-historical@virginia.edu
URL: https://www.hsl.virginia.edu/historical/

Historical Collections and Services, Claude Moore Health Sciences Library, University of Virginia

Repository
Claude Moore Health Sciences Library
Identification
RG.17.1
Title
University of Virginia School of Medicine records 1825-present
URL:
https://archives.lib.virginia.edu/ark:/59853/142986
Quantity
71 Linear Feet, 11 Records boxes, 76 document boxes, and (approximately) 22 linear feet of bound material.
Location
Note: Oversize materials are located on Row 19, located behind Row 1.
Language
English .

Administrative Information

Conditions Governing Use

Unless otherwise noted, the University of Virginia owns the copyright to the materials in this collection that have not yet entered the public domain. You are free to use collection materials in any way that is permitted by the copyright and related rights legislation that applies to your use. For other uses you need to obtain permission from the rights-holder(s).

Conditions Governing Access

All materials in this collection are available for public access unless otherwise noted. Restrictions on access are made in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Family Educational Rights and Privacy Act of 1974 (FERPA), the Virginia Freedom of Information Act, and any related policies or regulations.

Processing Information

RG-17-1 includes records from multiple legacy collections held by the Claude Moore Health Sciences Library, including the UVA School of Medicine Reports (MS-66), UVA School of Medicine Biographical Files (MS-36), UVA Hospital Professional Staff Files (MS-25), UVA School of Medicine Chapter of Alpha Omega Alpha records (MS-53), and UVA Department of Medicine Housestaff and Chief Residents Photograph collection (MS-62). RG-17-1 also includes materials previously cataloged as separate items in Virgo (such as journals, newsletters, and reports), and materials from semi-processed legacy accessions, including the UVA School of Medicine Council on Medical Education records (Viuh-2015-26), UVA School of Medicine Faculty Files (Viuh-2015-27), and UVA School of Medicine Faculty Minutes (Viuh-2015-28). Bound materials are housed separately from the rest of the collection, and are generally referenced by individual item records (e.g. "BIR-100").


Biographical / Historical

Historical Overview of the School of Medicine

The School of Medicine* at the University of Virginia has been a key part of the University since its establishment in 1819 by Thomas Jefferson. In his early plans, Jefferson recommended the creation of a School of Anatomy and Medicine with a rigorous academic model, where students could attain medical education in nine months, a term that was twice as long as many schools at the time. Students would read, attend lectures, and watch demonstrations, but there would be few opportunities for them to work firsthand with patients, because there was no teaching hospital in Charlottesville. When the University opened its doors to students in 1825, Dr. Robley Dunglison taught all of the classes offered by the School of Anatomy and Medicine. Beginning in 1827, medical classes were held in the Anatomical Theatre, a building designed by Jefferson (though completed after his death) to accomodate a space for anatomical dissections. The study of anatomy was an important piece of early medical education; however, there was no systematic way for medical schools to obtain bodies for dissection prior to the Virginia Anatomical Act of 1884, and so cadavers were frequently procured through illegal and unethical means. Often this involved body snatching from local graves, most commonly those found in cemeteries of Virginia's slave, free black, and poor white populations.

Dunglison remained at UVA until 1833, and during that time he persuaded the UVA Board of Visitors to hire additional faculty for his medical department. In the mid-19th century, the UVA medical school was known for providing a good theoretical education. Academic activities were largely stagnant during the years of the Civil War, when Professor of Anatomy and Surgery James L. Cabell oversaw a Confederate military hospital erected in part on the Grounds of UVA, and later when Charlottesville was occupied by Union troops at the end of the war. In the decades after the Civil War, a period of biomedical revolution began to redefine the practice of medicine. In response, UVA initiated educational reforms to its medical curriculum, gradually lengthening the degree program to four years by the end of the 19th century, and introducing coursework in new fields like bacteriology and histology. In order to create increasingly important clinical opportunities for students, UVA committed to building its own facilities, including a dispensary for out-patient care in 1892 and finally a hospital, which opened in 1901. While science and medicine had entered a period of dramatic revolution, social systems were less inclined to evolve, and access to medical education at UVA remained restricted for many members of the population.

In the early 20th century, the University of Virginia was transforming into a modern university, dedicated to both education and research. At the center of this change were UVA's health sciences programs. The University invested heavily in the School of Medicine, increasing the number of faculty in order to support emerging medical specialties and a new research mission. This period was also marked by the culmination of a fierce debate over the dual existence of state-supported medical programs in both Charlottesville and Richmond, VA. In 1921, a state-appointed commission recommended the relocation of the UVA School of Medicine to Richmond. UVA mobilized alumni and recruited political allies in order to wage a fierce campaign for the preservation of its medical program. They were ultimately successful, with the General Assembly deciding in favor of UVA. The period that followed was marked by continued expansion to the University's academic medical center, including greater specialization across the field of medicine and an increase of students, faculty, and associated personnel throughout the health sciences programs.

Also of note during this time, in 1920 a resolution of the UVA Board of Visitors agreed to admit women into graduate and professional degree programs at UVA. The first woman to graduate from the School of Medicine, Sarah Ruth Dean, a transfer student, did so in 1922. In 1924, Lila Morse Bonner became the second woman to graduate from the School of Medicine and the first to attend all four years of medical school at UVA.

By the 1940s, public confidence in the health professions was strong among much of the U.S. public. After World War II, there was broad support for wider investment in academic medical centers. At UVA, federal grants were used to build new facilities, including the construction of a multi-story hospital tower. However, also at this time, access to education, employment opportunities, and health care at UVA continued to be unequal. With the rise of the Civil Rights movement, a combination of factors including, community activism, federal legislation, and court rulings compelled the University to start removing barriers to access. In 1953, Edward Bertram Nash and Edward Thomas Wood became the first two African Americans to be admitted to the UVA School of Medicine. Both went on to graduate in 1957.

Throughout the second half of the 20th century, the UVA health system continued to expand. A new medical education building was dedicated in 1972. (Originally named for Harvey E. Jordan, a former Dean of the School of Medicine and known proponent of eugenics; the building was renamed in honor of Dr. Vivian W. Pinn in 2016). This era of expansion also saw the opening of a nursing education building, health sciences library, primary care center, and finally, in 1989, a massive new hospital building. The 1980s and 1990s also saw efforts at the School of Medicine to increase access to the health professions among under-represented groups, including women and people of color.

Rapid developments in the health sciences continued to demand new facilities for research and education. The Claude Moore Medical Education Building opened as the new central location for the School of Medicine in 2010. Also in 2010, the School of Medicine launched a four college system, designed to preserve close student-faculty relationships and maintain a high-quality student experience while accommodating increased medical class size and a revised curriculum. Ten years later, the School of Medicine embraced further expansions with the launch of its Inova Campus in Northern Virginia, which provides clerkship opportunities for some upperclass medical students. The first cohort to spend their third and fourth years of medical school at the Northern Virginia campus arrived there in 2021.

*Note about naming conventions: Briefly known as the "School of Anatomy and Medicine" (1825-1827), the name "School of Medicine" was adopted by the Board of Visitors in July 1827. However, shortly later the name "Department of Medicine" came to be used (though some records still refer to the institution as "School of Medicine"). By the 1950s, the preferred name was again "School of Medicine".

Biographical / Historical

Deans of the UVA School of Medicine

Richard Henry Whitehead, MD, 1905-1916 Theodore Hough, PhD, [Acting Dean: 1916-1917], 1917-1924 James Caroll Flippin, MD, [Acting Dean: 1925-1927] 1927-1939 Harvey Ernest Jordan, PhD, 1939-1949 Vernon W. Lippard, MD, 1949-1953 Thomas Harrison Hunter, MD, 1953-1964 [Leave of Absence: 1962-1964] Kenneth R. Crispell, MD, [Acting Dean: 1962-1964], 1964-1971 James T. Hamlin III, MD, [Acting Dean: 1971-1972] William R. Drucker, MD, 1972-1977 Norman J. Knorr, MD, 1977-1986 Robert M. Carey, MD, 1986-2002 Arthur "Tim" Garson Jr., MD, MPH 2002-2007 Sharon L. Hostler, MD, Interim Dean: 2007-2008 Steven T. DeKosky, MD, 2008-2013 Nancy E. Dunlap, MD, PhD, 2013-2014 Randolph J. Canterbury, MD, Interim Dean: 2014-2015 David S. Wilkes, MD, 2015-2021 Melina R. Kibbe, MD, 2021-

Prior to Richard Henry Whitehead's appointment by the Board of Visitors to the position of Dean of the Medical Faculty (as found in the UVA Board of Visitors Meeting Minutes, July 20, 1905), the position of Dean at the UVA School of Medicine was not in use. The appointment dates listed above are derived from the Board of Visitors Meeting Minutes.

Scope and Contents

The UVA School of Medicine records primarily document the history of the School at all levels of the organization during the 20th and 21st centuries.

Administrative records, including annual reports, meeting minutes, planning documents policies, and other materials, document operations, strategic initiatives, and decision making.

Communications records, including newsletters, blogs, websites, pamphlets, publications, and recordings, document events and public relations work.

Medical education and research records, including accreditation files, student records, syllabi, course catalogs, student organization records, commencement records, lectures, and conference reports, document the School's primary missions.

The collection includes a number of records previously described elsewhere (e.g. as part of a former archival collection or as an indiviudal item described in the Library catalog). Among these are a large group of bound items.

The UVA School of Medicine continues to transfer analog and digital records to the Claude Moore Health Sciences Library for inclusion in this collection.

Arrangement

The UVA School of Medicine records (RG-17-1) is part of a larger records group for the UVA Health System (RG-17). The School of Medicine records are further arranged into subdivisions, generally based on format. These subdivisions in many cases were chosen to reflect the Records Retention and Disposition Schedules Record Series maintained by the Library of Virginia (LVA); however, in some cases subdivisions do no have clear equivalents in the LVA schema. Some subdivisions (noted as "Series" in ArchivesSpace) are further divided into Sub-Series). Files are arranged alphabetically, by date, or by some other system best-suited to the contents.

Subdivisions in use for the UVA Health System records (RG-17) are listed below:

Department and Legacy Collections Annual Reports Correspondence and Subject Files of Selected Deans [Not currently included in RG-17-1] Correspondence and Subject Files of Major Department Heads Commencement Records Planning Documents and Reports Motion Pictures [Not currently included in RG-17-1] Final Accreditation Files Photographs, Slides, and Negatives Public Relations Files [Not currently included in RG-17-1] Publications Audiovisual Recordings [Not currently included in RG-17-1] Final Research Reports [Not currently included in RG-17-1] Student Organization Records and Publications Webpages Organizational Charts Policies, Procedures, and Handbooks Syllabi and Other Course Materials Major Donor Records [Not included in RG-17-1] Fundraising Planning and Reporting [Not currently included in RG-17-1] Trust and Endowment Records [Not currently included in RG-17-1] Course Schedules and Catalogs Library Accession Records [Not currently included in RG-17-1] Library Deaccessioning Records [Not currently included in RG-17-1] Admissions Publications Foundation Agreements and Management Reports Final Budget [Not currently included in RG-17-1] Conference Programs and Reports Legacy Patient Records [Not currently included in RG-17-1] Histories and Biographical Files Management Reports Other Reports (Historically Significant) Medical Student Records Directories Meeting Minutes Awards and Honors Lectures and Presentations Roll Books [Not currently included in RG-17-1] Other Logs and Ledgers [Not currently included in RG-17-1] Exhibit Materials [Not currently included in RG-17-1]

Related Material

Materials found within the RG-17 classifications are frequently inter-related. Researchers of RG-17-1 UVA School of Medicine records may also want to consult: RG-17-2 UVA Medical Center records, RG-17-3 UVA School of Nursing records, RG-17-4 Claude Moore Health Sciences Library records, RG-17-5 Office of the Vice President for Health Affairs records, and RG-17-6 Department of Student Health records. [Some of these materials may not be currently available. All finding aids are works-in-progress.]

Subjects and Indexing Terms


Container List

RG-17-1-1
Department and legacy collections
Conditions Governing Access

Access restrictions may differ between the collections filed in this series.

Arrangement

Department and Legacy collections are arranged into subseries. The subseries are then arranged alphabetically. The arrangements of the files and items in each subseries vary by collection.

Scope and Contents

Prior to the establishment of the records classification scheme outlined in this document, institutional archives were often organized by their office of creation. Rather than dividing these legacy collections, they are being kept intact and filed under this series.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-2
Annual reports
Conditions Governing Access

There may be restrictions on access to some annual and biennial reports. Records in this series must be reviewed for personally identifiable information and anonymous donor information before release. This protected information may need to be redacted before access is given.

Arrangement

Annual reports are arranged according to the department or unit described in the reports. Each department is assigned a file. The files are arranged in their series alphabetically by their title. Inside the files, reports are arranged in chronological order by the date of creation for the reports. Annual reports for the School of Medicine as a whole will be placed in a file titled "School of Medicine". The file will be placed at the beginning of the series regardless of its position alphabetically in the series.

Scope and Contents

This series consists of annual and biennial reports produced by the School of Medicine and its constituent departments and units. This does not include individual faculty annual reports used for evaluation or review.

In addition to annual reports produced by the School of Medicine, this series also contains several annual reports produced by the University of Virginia's Office of the President.

Conditions Governing Use

The University of Virginia owns the copyrights to the annual and biennial reports.

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RG-17-1-4
Correspondence and subject files of selected leaders
Conditions Governing Access

There are no known access restrictions.

Conditions Governing Use

Copyright restrictions may apply.

Arrangement

The correspondence and subject files in this series are arranged into subseries accourding to the indiviual who created the records. The subseries are then arranged alphabetically by the last name of each individual. Arrangement of materials at the subseries level may vary.

Scope and Contents

Correspondence and subject files of selected deans and department heads and other significant leaders in the School of Medicine.

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RG-17-1-5
Commencement records
Conditions Governing Access

There are no restrictions on access to the commencement records.

Arrangement

The bulk of the commencement records are arranged into two subseries. The first subseries contains materials related to final exercises and graduation excercises. The second subseries contains materials related to baccalaureate services. Materials in these two subseries are grouped together into files according to the date of exercises and services. The files are then arranged in chronological order.

Commencement records that do not belong in either of the two subseires described above are filed into a third subseries called "Other commencement records". All of the materials in this subseries are arranged chronologically according to their date of creation.

Scope and Contents

The records in this series document commencement and graduation events for the School of Medicine. They include, but are not limited to programs and schedules of events.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-6
Planning documents and reports
Scope and Contents

The records in this series document the planning of historically significant administrative changes or projects, major purchases, and significant events which are historically significant at the School of Medicine.

Arrangement

In this series, a file is created for each planning report and its associated documents. The files are arranged chronologically by the date of creation for the materials they contain.

Conditions Governing Access

There may be restrictions on access to some of the planning documents and reports. Records in this series must be reviewed before access is given.

Conditions Governing Use

Copyright restrcitions may apply.

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RG-17-1-8
Educational accreditation files
Conditions Governing Access

There are no restrictions on access to the educational accreditation files.

Arrangement

This series consists of records that document the formal accreditation of the School of Medicine or other educational programs by a relevant educational accreditation body. This series may include, but is not limited to: self study reports, final reports, and questions and responses.

Scope and Contents

This series documents the formal accreditation of the School of Medicine by educational accreditation organizations. Materials in this series may include, but is not limited to: self study reports, final reports, and questions and responses.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-9
Photographs and negatives
Arrangement

The photographs and negatives are arranged into subseries by either subject or office of creation. The subseries are then arranged alphabetically by title. The arrangements of the files in the subseries vary.

Scope and Contents

This series consists of digital and analog images showing the people and activities of the School of Medicine. Image formats in this series include, but are not limited to, photographic prints, film negatives, glass plate negatives, jpeg files, tiff files, and 35mm film slides. The series does not include official identification photographs for faculty, students, and staff.

Conditions Governing Access

There are no restrictions on access to the photographs and negatives.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-10
Public relations files
Conditions Governing Use

Copyright restrictions may apply.

Conditions Governing Access

There are no restrictions on access to the public relations files.

Arrangement

The public relations files are arranged into subseries according to types of materials (e.g. clippings collections and press releases). The subseries are then arranged alphabetically. The arrangements of the files in the subseries vary.

Scope and Contents

Documents information that the School of Medicine provides to the public and business or government communities. Includes statements, visual aids, press releases and news clippings regarding historically significant events.

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RG-17-1-11
Publications
Conditions Governing Access

There are no restrictions on access to the publications of the School of Medicine.

Arrangement

The publications are arranged into subseries according to types of materials (e.g. journals and magazines, newsletters, weblogs, patient education resources). The subseries are then arranged alphabetically. The arrangements of the files in the subseries vary.

Scope and Contents

This series consists of publications produced by the School of Medicine for public distribution or general internal distribution. Publications include, but are not limited to, magazines, journals, monographs, newsletters, weblogs, weekly announcements, online publications, marketing materials, and patient education resources. This series contains both print and digital publications. This series does not include student publications or admissions materials.

Conditions Governing Use

The University of Virginia owns the copyrights to the publications of the School of Medicine.

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RG-17-1-13
Final research reports
Scope and Contents

Final reports for research projects conducted by students, faculty, and staff of the School of Medicine where the results are not published. Does not include research data.

Arrangement

The final research reports and associated documents are arranged into files according to the title of the report. The files are then arranged alphabetically.

Conditions Governing Access

Archives staff must review materials before release to researchers, materials may contain proprietary information protected by VA FOIA (see VA FOIA 2.2-3705.6).

Conditions Governing Use

Copyright restrictions may apply.

Processing Information

Placeholder Sub-Series: No content at this time.

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RG-17-1-14
Student organization records and publications
Conditions Governing Access

There are no restrictions on access to student organization records and student publications.

Arrangement

Student organization records are grouped into subseries according to the organization name. The subseries are arranged alphabetically by the name of the organization. Three additional subseries come after the student organizations in the following order: 1. Medical student class plays and talent shows 2. Yearbooks 3. Other student publications. The arrangements of files and items in the subseries vary.

Scope and Contents

This series consists of the records of student organizations sponsored by the School of Medicine. These records include, but are not limited to charters, bylaws, membership lists, leadership information, significant photographs, web pages, meeting minutes, and audiovisual recordings. This series also includes student publications including, but not limited to, student-produced newsletters, weblogs, and yearbooks.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-17
Administrative organization and structure files
Conditions Governing Access

There are no restrictions on access to administrative organization and structure files.

Arrangement

The materials in this series are arranged by the department or unit with which they are associated. Each department is assigned a file. The files are arranged in the series alphabetically by their title. Inside the files, materials are arranged in chronological order by their date of creation. Records for the School of Medicine as a whole will be placed in a file titled "School of Medicine". The file will be placed at the beginning of the series regardless of its position alphabetically in the series.

Scope and Contents

The records in this series document the organizational structure of the School of Medicine. It also contains records that document administrative reorganizations of the School of Medicine. These materials include, but are not limited to, organizational charts and reports.

Scope and Contents

Copyright restrictions may apply.

Processing Information

Placeholder Series: No content at this time.

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RG-17-1-19
Policies, procedures, and handbooks
Conditions Governing Access

There are no restrictions on access to the policies, procedures, and handbooks.

Arrangement

The policies, procedures, and handbooks are arragned into the following subseries in this order: Policies, Faculty procedures and handbooks, Staff procedures and handbooks, Student procedures and handbooks, and Other procedures and handbooks. The arrangements of the files in the subseries vary.

Scope and Contents

This series contains policies, procedures, and handbooks produced by the School of Medicine to direct and guide the conduct of its faculty, staff, and students. These records may also formally describe and define the relationship between the School of Medicine and its faculty, staff, and students.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-20
Syllabi and other course materials
Conditions Governing Access

There are no restrictions on access to the syllabi and course materials.

Arrangement

Syllabi and other course materials are arranged into sub-series by course subject or title. The sub-series are then arranged alphabetically by the course subject or title. At the end of the series, there is a sub-series for files that contain materials from more than one course. Within each subseries, materials are arranged chronologically into files.

Scope and Contents

The series contains historically significant syllabi and other educational materials (e.g. laboratory notebooks, course notes) used in courses offerred by the School of Medicine. The majority of the items in this series are single instances of syllabi from a particular course or professor.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-22
Fundraising planning and reporting
Conditions Governing Access

Records in this series must be reviewed for personally identifiable information, wealth assessments, and anonymous donor information before release. Protected information may need to be redacted before access is given.

Arrangement

Materials are arranged chronologically within the series.

Scope and Contents

This series consists of the records of the development and creation of fundraising campaigns and reporting of campaign status. Includes financial information, theme and branding information, and master plans.

Conditions Governing Use

Use restrictions may apply.

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RG-17-1-23
Trust and endowment records
Conditions Governing Access

Records in this series must be reviewed for personally identifiable information and anonymous donor information before release. This protected information may need to be redacted before access is given.

Arrangement

Materials in this series are arranged chronologically.

Scope and Contents

This series consists of records of trusts or endowments to the School of Medicine, including history of trustees and investments. Includes agreements, stipulations, stock accounts, and end of year reports.

Conditions Governing Use

Use restrictions may apply.

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RG-17-1-24
Course schedules and catalogs
Conditions Governing Access

There are no restrictions on access to the course schedules and catalogs.

Arrangement

The course schedules and catalogs are arranged into files. The files are then arranged chronologically by date of creation. When a catalog is reocurring (e.g. annually), all of the records in that series are placed together in a single file.

Scope and Contents

This series documents the classes offered in the School of Medicine each semester. This series may include, but is not limited to: course descriptions and faculty course assignments.

Conditions Governing Use

The University of Virginia owns the copyrights to the course schedules and catalogs.

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RG-17-1-25
Accession records
Conditions Governing Access

Records in this series must be reviewed for personally identifiable information and anonymous donor information before release. This protected information may need to be redacted before access is given.

Arrangement

Arrangement within this series may vary.

Scope and Contents

This series documents the addition of donated items, including artwork, into the collections of the School of Medicine. This series may include receipts, agreements, logs, and any other records documenting custody or ownership.

Conditions Governing Use

Use restrictions may apply.

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RG-17-1-27
Admissions publications
Conditions Governing Access

There are no restrcitions on access to the admissions publications.

Arrangement

Admissions publications are arranged into subseries by the educational programs to which they are related (e.g. undergraduate medical education). These subseries are arranged alphabetically. A final subseries consists of admissions publications for "Other educational programs" that don't fit neatly in any of the other subseries.

Scope and Contents

This series consists of publications that were produced in order to recruit students to apply and attend educational programs at the School of Medicine. May include information on programs, majors, schools, and other academic and community activities.

Conditions Governing Use

The University of Virginia owns the copyrights to the admissions publications.

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RG-17-1-30
Conference programs and reports
Conditions Governing Access

There are no restrictions on access to the conference reports and programs.

Arrangement

Conference records and programs are arranged into files by conference title. The files are arranged chronologically. All of the instances of a reoccurring conference are gathered together into the same file.

Scope and Contents

This series consists of programs and reports that document the history of conferences and symposia hosted by the [major administrative unit]. Programs and reports often contain the following information: lists of speakers, presentation titles, schedules of events, and lecture abstracts. The following coneference records are not included in this series:

registration records financial records organization records attendance lists

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-32
Histories and biographical files
Conditions Governing Access

Restrictions on access to the records in this series varies between the constituent subseries.

Arrangement

The materials in this series are arranged into 5 subseries:

1. Biographies and biographical files 2. Department histories 3. Historically significant events 4. History essays, articles, and monographs 5. Scrapbooks

The arrangements of files in each subseries vary.

Scope and Contents

This series consists of significant material that conveys the history of the School of Medicine, its administration, its accomplishments, its officials or employees. Includes, but is not limited to, scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by the agency. Also included are narratives; printed, audio, or audiovisual histories; or matters of significant historical importance.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-33
Management reports
Conditions Governing Access

Restrictions on access to the records in this series may vary.

Arrangement

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reocurring (e.g. monthly operating reports), all of the reports in that series are placed together in a single file.

Scope and Contents

This series contains historically significant reports documenting the internal control or management of a specific function of the School of Medicine. These reports include, but are not limited to operating reports and financial reports.

Conditions Governing Use

Copyright restrictions may apply.

Processing Information

Placeholder Series: No content at this time.

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RG-17-1-34
Other reports
Conditions Governing Access

Restrictions on access to the records in this series may vary. Records in this series must be reviewed before release. Protected information may need to be redacted before access is given.

Arrangement

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reoccurring, all of the reports in that series are placed together in a single file.

Scope and Contents

This series consists of reports, of a historically significant nature, that do not belong to any other series of the School of Medicine records.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-35
Student records
Conditions Governing Access

Access to materials in this series may be restricted according to the provisions of the Family Educational Rights and Privacy Act (FERPA), Virginia law, and Univeristy of Virginia policies. Permission to see student records must be obtained through formal procedures established by the University of Virginia that comply with federal and state law.

Arrangement

The medical student records are arranged into subseries that represent periods of time. The student record is placed into a given time period according to the student's date of graduation or their last day of attendance. The arrangements of the files in the subseries vary.

Scope and Contents

This series consists of the student records for the School of Medicine. This series may include, but is not limited to: applications, photographs, transcripts, and reviews of clinical performance.

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RG-17-1-36
Directories
Arrangement

The directories are arranged into files. The files are then arranged chronologically by date. When a directory is reocurring (e.g. annually), all of the reports in that series are placed together in a single file.

Conditions Governing Access

There are no restrcitions on access to the directories.

Conditions Governing Use

Copyright restrictions may apply.

Scope and Contents

This series is comprised of directories that contain lists of the School of Medicine's faculty, staff, and students. The directories were created for public use and often include the following information: names, telephone numbers, and job titles.

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RG-17-1-37
Committee records and meeting minutes
Conditions Governing Access

There are no restrictions on access to the committee records and meeting minutes.

Arrangement

The records in this series are arranged into subseries according to committee or department (when the department is holding a general committee meeting). The subseries are then arranged alphabetically by title. The arrangements of the files in the subseries vary.

Scope and Contents

This series contains correspondence, subject files, online resources, and meeting minutes of committees working within the School of Medicine.

Conditions Governing Use

Some materials may be subject to copyright restrictions.

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RG-17-1-38
Awards, commemorations, and honors
Conditions Governing Access

There are no restrictions on access to awards, honors, and commemorations records.

Arrangement

The awards, honors, and commemorations are arranged into files. The files are then arranged chronologically by date. When an award, honor, or commemoration is reoccurring (e.g. annually), all of the records in that series are placed together in a single file.

Scope and Contents

This series consists of records that document awards, honors, and commemorations presented by the School of Medicine. These records may include, but are not limited to, event programs, lists of recipients, and recipient biographies.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-1-39
Lectures and presentations
Conditions Governing Access

There are no restrictions on access to the lectures and presentations.

Arrangement

The records for stand-alone lectures and presentations are arranged into a subseries called "Single lectures and presentations". The records of lectures and presentations that belong to a program or lecture series are arranged into subseries named after the program or lecture series. Following the subseries titled "Single lectures and presentations", the remaining lecture series are arranged alphabetically by title. Records in all of the subseries are arranged into files titled with the names of the lectures and presentations. The files are then arranged chronologically by date of creation.

Scope and Contents

This series consists of records that document lectures and presentations sponsored by the School of Medicine. These records include, but are not limited to, audiovisual recordings, transcripts, announcements, handouts, and correspondence between presenters and event organizers.

Conditions Governing Use

Copyright restrictions may apply.

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