University of Virginia Medical Center records, RG-17-2 RG.17.2

University of Virginia Medical Center records, RG-17-2 RG.17.2


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Claude Moore Health Sciences Library

Claude Moore Health Sciences Library
1300 Jefferson Park Avenue
P.O. Box 800722
Charlottesville, Virginia 22908-0722
mailto:hsl-historical@virginia.edu
URL: https://www.hsl.virginia.edu/historical/

Claude Moore Health Sciences Library

Repository
Claude Moore Health Sciences Library
Identification
RG.17.2
Title
University of Virginia Medical Center records 1857-2024
URL:
https://archives.lib.virginia.edu/ark:/59853/134743
Quantity
20 Linear Feet
Location
Note: Oversize materials are located on Row 19, located behind Row 1.
Language
English .

Administrative Information

Conditions Governing Use

Unless otherwise noted, the University of Virginia owns the copyright to the materials in this collection that have not yet entered the public domain. You are free to use collection materials in any way that is permitted by the copyright and related rights legislation that applies to your use. For other uses you need to obtain permission from the rights-holder(s).

Conditions Governing Access

All materials in this collection are available for public access unless otherwise noted. Restrictions on access are made in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Family Educational Rights and Privacy Act of 1974 (FERPA), the Virginia Freedom of Information Act, and any related policies or regulations.

Processing Information

RG-17-2 includes records from legacy collections held by the Claude Moore Health Sciences Library, including the UVA Health System Marketing Communications collection (MS-68). RG-17-2 also includes materials previously cataloged as separate items in Virgo (such as journals, newsletters, and reports) and from semi-processed legacy accessions held by the Claude Moore Health Sciences Library.


Biographical / Historical

A Brief History of UVA Health

In the spring of 1901, UVA dedicated its first hospital: a 25-bed building with three operating rooms. By 1916, there had been three new additions to the hospital, bringing the total beds to 200. By 1941, rising patient volume had required another four additions to the hospital and brought inpatient capacity to 485.

In 1960, the cluster of old buildings and additions saw its final expansion with the completion of a modern, eight-story, 400-bed structure that planners called the multistory hospital and which the public dubbed the "new hospital." The new facility was air-conditioned, spacious and equipped with the best technology available at the time.

Another 29 years passed before UVA opened a new hospital building. A certificate of need was approved by the Virginia General Assembly in April 1984. Groundbreaking for the new hospital was held on November 7, 1984, and excavations began the following summer. The total project, including the University Hospital, a 642-space parking garage and a heater/chiller plant, is the largest capital project in the state's history aside from highway construction. It had a budget of $230 million, including $24 million from the state.

Information taken from "A Brief History of the UVA Medical Center": https://uvahealth.com/about/history

Subjects and Indexing Terms


Container List

RG-17-2-1
Legacy collections
Arrangement

Department and Legacy collections are arranged into subseries. The subseries are then arranged alphabetically. The arrangements of the files and items in each subseries vary by collection.

Conditions Governing Access

Access restrictions may differ between the collections filed in this series.

Conditions Governing Use

Copyright restrictions may apply.

Scope and Contents

Prior to the establishment of the records classification scheme outlined in this document, institutional archives were often organized by their office of creation. Rather than dividing some legacy collections, they are being kept intact and filed under this series.

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RG-17-2-2
Annual reports
Scope and Contents

This series consists of annual reports prepared by the departments, centers, and offices of the University of Virginia Medical Center. Does not include individual faculty annual reports used for evaluation or review.

Arrangement

Annual reports are arranged according to the department or unit described in the reports. Each department is assigned a file. The files are arranged in their series alphabetically by their title. Inside the files, reports are arranged in chronological order by the date of creation for the reports. Annual reports for the Medical Center as a whole will be placed at the beginning of the series regardless of its position alphabetically in the series.

Conditions Governing Access

There are no restrictions on access to the annual reports.

Conditions Governing Use

The University of Virginia owns the copyrights to Medical Center annual reports.

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RG-17-2-3
Correspondence and subject files of the Chief Executive Officer
Scope and Contents

This series consists of the correspondence and subject files of the chief executive of the University of Virginia Medical Center.

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RG-17-2-4
Correspondence and subject files of department heads and other leaders
Scope and Contents

This series consists of the correspondence and subject files of selected department heads and other leaders of the Medical Center that have been judged to be historically significant.

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RG-17-2-6
Planning documents and reports
Scope and Contents

This series consists of historically significant reports documenting the planning of administrative changes or projects, major purchases, and events of the Medical Center.

Arrangement

In this series, a file is created for each planning report and its associated documents. Occasionally sub-series may be used to group projects of particular significance or size. The files are arranged chronologically by the date of creation for the materials they contain.

Conditions Governing Access

There may be restrictions on access to some of the planning documents and reports.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-7
Motion pictures
Scope and Contents

This series consists of motion pictures or videos prepared by or for the University of Virginia Medical Center for a specific purpose (e.g. promotional videos). Does not include commercially available material.

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RG-17-2-8
Final accreditation files
Scope and Contents

This series consists of the final records of formal accreditations of the University of Virginia Medical Center, its departments, and its programs. This series may include, but is not limited to: self-study reports, final reports, and questions and responses.

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RG-17-2-9
Photographs and negatives
Scope and Contents

This series consists of historically significant photographs and/or negatives of Medical Center events, activities, and people. This does not include employee identification photographs, though may include photographs used in faculty directories.

Arrangement

The photographs and negatives are arranged into subseries by either subject or office of creation. The subseries are then arranged alphabetically by title. The arrangements of the files in the subseries vary.

Conditions Governing Access

There may be restrictions on access to some photographs and negatives.

Conditions Governing Use

Copyright restrictions apply to some materials.

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RG-17-2-10
Public relations files
Scope and Contents

The material in this series documents information that the Medical Center provides to the public and business or government communities. Includes statements, visual aids, news releases and news clippings regarding historically significant events.

Arrangement

The public relations files are arranged into subseries according to types of materials (e.g. clippings collections and press releases). The arrangements of the files in the subseries vary.

Conditions Governing Access

There are no restrictions on access.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-11
Publications
Scope and Contents

This series consists Medical Center publications meant for public distribution or general internal distribution. Examples of Medical Center publications include staff newsletters, magazines, and brochures.

Arrangement

The publications are arranged into subseries according to types of materials (e.g. journals and magazines, newsletters, weblogs, patient education resources). The subseries are then arranged alphabetically. The arrangements of the files in the subseries vary.

Conditions Governing Access

There are no restrictions on access to the publications of the Medical Center.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-12
Audiovisual recordings
Scope and Contents

This series consists of audio or visual recordings, created by or for the University of Virginia Medical Center, that are of an enduring historically significant nature or that describe the current function or organization of the agency's major administrative units. Commercially available material may be included, if appropriate. Does not include recordings used in lieu of minutes or as temporary transcripts of minutes.

Conditions Governing Access

There are no restrictions on access to materials in this series.

Conditions Governing Use

Copyright restrictions may apply.

Arrangement

Material is arranged alphabetically by the title of the program or media file. If one program consists of multiple recordings or videos, these will be collected under a single file.

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RG-17-2-13
Final research reports
Scope and Contents

This series consists of final reports for research projects conducted by the University of Virginia Medical Center where the results are not published. Does not include research data.

Arrangement

The final research reports and associated documents are arranged into files according to the title of the report. The files are then arranged alphabetically.

Conditions Governing Access

Archives staff must review materials before release to researchers, materials may contain proprietary information protected by VA FOIA (see VA FOIA 2.2-3705.6).

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-15
Blogs
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RG-17-2-16
Web pages
Scope and Contents

This series consists of historically significant web pages that the Medical Center has created for public distribution or general internal distribution.

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RG-17-2-17
Organizational charts
Scope and Contents

The records in this series document the organizational structure of the Medical Center. It also contains records that document administrative reorganizations of the Medical Center. These materials include, but are not limited to, organizational charts and reports showing the administrative units and leadership roles of the Medical Center.

Arrangement

The materials in this series are arranged by the department or unit with which they are associated. Each department is assigned a file. The files are arranged in the series alphabetically by their title. Inside the files, materials are arranged in chronological order by their date of creation.

Conditions Governing Access

There are no restrictions on access to administrative organization and structure files.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-19
Policies, procedures, and handbooks
Scope and Contents

This series consits of official Medical Center policies, procedures, and handbooks. See records series "University Policies" for official record under the University Policy Office.

Arrangement

The policies, procedures, and handbooks are arragned into the following subseries in this order: Official Policies, Other Policies, Other Procedures and Handbooks. The arrangements of the files in the subseries vary.

Conditions Governing Access

There are no restrictions on access to the policies, procedures, and handbooks.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-21
Major donor records
Scope and Contents

This series consists of information about major donors used in developing donations and relationships. May include documentation of donations, research into donors interest/worth, financial data such as tax information, memorandum of agreements documenting how funds are spent, as well as other related documentation.

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RG-17-2-22
Fundraising planning and reporting
Scope and Contents

This series consists of records of the development and creation of fundraising campaigns and reporting of campaign status. Includes financial information, theme and branding information, and master plan.

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RG-17-2-23
Trust and endowment records
Scope and Contents

This series consists of records of trusts or endowments to the Medical Center, including history of trustees and investments. Includes agreements, stipulations, stock accounts, and end of year reports.

Conditions Governing Access

Some materials may be restricted.

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RG-17-2-28
Foundation agreements and management records
Scope and Contents

This series consists of records of agreements between a university-related foundation and the Medical Center. This series may include, but is not limited to: policy, memorandum of agreement, and annual reports.

Conditions Governing Access

Some materials may be restricted.

Conditions Governing Use

Copyright and other restrictions may apply.

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RG-17-2-29
Final budget
Scope and Contents

This series consists of records concerning the creation of financial budgets for the Medical Center including all schools and major divisions. Includes documentation on state and University appropriation and allotment of funds to the agency or within the agency.

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RG-17-2-30
Conference programs and reports
Scope and Contents

This series consists of programs and reports that document historically significant conferences held by the Medical Center.

Arrangement

Conference records and programs are arranged into files by conference title. The files are arranged chronologically. All of the instances of a reoccurring conference are gathered together into the same file.

Conditions Governing Access

There are no restrictions on access to the conference reports and programs.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-32
Histories and biographical files
Scope and Contents

This series consists of significant material that conveys the history of the Medical Center, its administration, its accomplishments, its officials or employees. May be material of an exceptional nature that is listed as disposable in this or other general schedules. Includes, but is not limited to, scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by the agency. Also included are narratives; printed, audio, or audiovisual histories; or matters of significant historical importance.

Arrangement

The materials in this series are arranged into 3 subseries:

1. Topical histories 2. Historically significant events 3. Scrapbooks

The arrangements of files in each subseries vary.

Conditions Governing Access

Restrictions on access to the records in this series may vary between the constituent subseries.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-33
Management reports
Scope and Contents

This series consists of reports related to the internal control or management of a specific and historically significant function of the Medical Center.

Arrangement

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reocurring (e.g. monthly operating reports), all of the reports in that series are placed together in a single file.

Conditions Governing Access

Restrictions on access to the records in this series may vary.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-34
Other reports
Scope and Contents

This series consists of routine Medical Center reports, of a historically significant nature, not listed on any general schedule or special schedule.

Arrangement

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reoccurring, all of the reports in that series are placed together in a single file.

Conditions Governing Access

Restrictions on access to the records in this series may vary.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-36
Directories
Arrangement

The directories are arranged into files. The files are then arranged chronologically by date. When a directory is reocurring (e.g. annually), all of the reports in that series are placed under in a single file.

Scope and Contents

This series is comprised of directories that contain lists of the Medical Center's faculty, staff, and other personnel. The directories often include the following information: names, telephone numbers, and job titles.

Conditions Governing Access

There are no restrcitions on access to the directories.

Conditions Governing Use

Copyright restrictions may apply.

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RG-17-2-37
Committee records and meeting minutes
Scope and Contents

This series contains correspondence, subject files, online resources, and meeting minutes of committees working within the Medical Center.

Conditions Governing Access

There are no restrictions on access to the committee records and meeting minutes.

Conditions Governing Use

Some materials may be subject to copyright restrictions.

Arrangement

The records in this series are arranged into subseries according to committee or department (when the department is holding a general committee meeting). The subseries are then arranged alphabetically by title. The arrangements of the files in the subseries vary.

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RG-17-2-40
Roll books
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RG-17-2-41
Other logs and ledgers
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RG-17-2-42
Exhibits
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Marketing Communications
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