Audiovisual Collection, University Archives Guide to the University Archives Audiovisual Collection UA 58

Guide to the University Archives Audiovisual Collection UA 58


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Special Collections Research Center

William & Mary Special Collections Research Center
Earl Gregg Swem Library
400 Landrum Dr
Williamsburg, Virginia
Business Number: 757-221-3090
spcoll@wm.edu
URL: https://libraries.wm.edu/libraries-spaces/special-collections

Finding Aid Authors: Special Collections Staff.

Repository
Special Collections Research Center
Identification
UA 58
Title
University Archives Audiovisual Collection 1930-2015 1985-2005
Quantity
7.00 Linear Feet
Creator
College of William and Mary
Creator
College of William and Mary. University Relations.
Creator
Dept. of Athletics
Language
English

Administrative Information

Conditions Governing Use:

Before reproducing or quoting from any materials, in whole or in part, permission must be obtained from the Special Collections Research Center, and the holder of the copyright, if not Swem Library.

Conditions Governing Access:

This collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Preferred Citation:

University Archives Audiovisual Collection, Special Collections Research Center, Swem Library, College of William and Mary.

Accruals:

Additional material is added to this collection on an ongoing basis.


Scope and Contents

The University Archives Audiovisual Collection is an artificial collection of various audio and visual formats documenting the College of William and Mary campus, events, people, etc. The collection contains analog, magnetic, and digital media and while not comprehensive, it does include material from a variety of time periods and types of events including commencements, Charter Day, building dedications, lecture series, Raft Debates, visiting scholars and distinguished guests, athletic events, and much more.  Researchers are encouraged to verify with staff the format of individual items and availability for immediate use. Many items in the collection will require preservation reformatting before they can be used.

Arrangement of Materials:

Arranged by format. This collection is being arranged and described on an ongoing basis.

Separated Material

A VHS video cassette tape was pulled from the Office of the President, Timothy J. Sullivan, Acc. 1998.024, and was added to this collection in February 2011.

Twelve cubic feet of videocassette tapes and films of game footage from the William and Mary football team were pulled from Acc. 2011.535 of the Department of Athletics Records (UA 181), and were added to this collection on 8/15/2011.

One DVD was pulled from the Office of the President, Timothy J. Sullivan, Acc. 2006.007, and was added to this collection in February 2012.

Audiovisual material from the Gentlemen of the College were pulled from their collection and have been added to the University Archives Audiovisual Collection under Acc. 2007.030.001-2007.030.093 in August 2013.

Three reel-to-reel audiotapes of theater productions of "Fairy Stones," "Greek Rhapsody," and a tape labelled "Chapman 1" were pulled from this collection and added to the Manuscripts Audiovisual Collection on 1/28/14.


Subjects and Indexing Terms


Physical Characteristics or Technical Requirements:

All material must be reviewed by staff in advance of viewing with many audio and moving image types requiring reformatting before they may be accessed.


Significant Places Associated With the Collection

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Container List

id3168
Series 1: Audiotapes
1930-2003
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id3228
Series 2: Compact Discs
1992-2012
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id3245
Series 3: Films
1930-1990
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id3262
Series 4: Phonograph Records
1941-1984
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id3289
Series 5: Videotapes
1966-2006
Scope and Contents

Errors have been found in the formats listed for items in this series. Researchers are encouraged to verify with staff the format of individual items. This series includes video on three-quarter inch (U-matic), VHS, Betacam, Betacam SP, and other formats.

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id16414
Series 6: Digital Video Discs (DVDs)
1948-2013
Scope and Contents

This series includes material from the period when DVDs were in use as well as earlier films reformatted and shared via DVD.

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id49246
Series 7: Data Storage Formats
circa 1993
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