Administrative Information

Access Restrictions

Access is prohibited for ten years from the date of creation unless special permission is granted by the President's Office. Under the terms of the Virginia Freedom of Information Act (Sec. 2.1-343 (4), the records of the president or other chief executive officer of any state-supported institution of higher education are exempt from the law's access provisions.

Additional access restrictions may apply to specific student records under the terms of the Family Educational Rights and Privacy Act (F.E.R.P.A.).

Use Restrictions

See the University of Virginia Library’s use policy.

Preferred Citation

Papers of the President of the University of Virginia, Office Administrative Files, Accession #RG-2/1/2.031, Special Collections, University of Virginia Library, Charlottesville, Va.

Acquisition Information

These records were transferred from the Office of the President, Madison Hall, University of Virginia, through Jo Anne Birckhead, on July 10, 2003.

Scope and Content

These files constitute the major record series generated by the president of the University of Virginia, John Thomas Casteen, 25,000 items (47 Hollinger boxes, ca. 20 linear shelf feet) chiefly 2000-2001, but with some files going back to 1965.

The records consist chiefly of correspondence, but also include reports, minutes, clippings, memoranda, and related papers concerning all areas of business of the president's office. Major topics include Association of American Universities; athletics and the NCAA; the Council for Higher Education Accreditation; the General Assembly; gifts and grants; the governor of Virginia; the Mariners' Museum; the Medical Center and the Health Services Foundation; ROTC; and the Board of Visitors.

Arrangement

Both the series and file headings used by the president's office have been retained. Restricted material has been placed in its own series. There are four series: Series I) General Files (Boxes 1-39); Series II) Seldom Used Permanent Files (Boxes 39-42); Series III) Committee Files (Box 43); and Series IV) Restricted Files (Boxes 44-47).