Administrative Information

Access Restrictions

Access is prohibited for ten years from the date of creation unless special permission is granted by the President's Office. Under the terms of the Virginia Freedom of Information Act (Sec. 2.1-343 (4)), the records of the President or other chief executive officer of any state-supported institution of higher education are exempt from the law's access provisions. Access restrictions may apply to specific student records under the terms of the Family Educational Rights and Privacy Act (F.E.R.P.A.).

Use Restrictions

See the University of Virginia Library’s use policy.

Preferred Citation

Office of the President Special Records, the University and World War II, Accession #RG-2/1/3.491, Special Collections, University of Virginia Library, Charlottesville, Va.

Acquisition Information

This collection is transferred to the library by the President's Office, East Lawn, University of Virginia, Charlottesville, Va. on 1978 February 3.

Scope and Content Information

The Special Records series is comprised chiefly of topical records files which are not part of the "standard" topical files set up each year to form the Office Administrative Files.

These special records files are often kept in the President's office for a longer period of time than the single fiscal year covered by the typical transfer of Office Administrative Files and often cover a date range of several years. Because of this, the Office of the President refers to these as "permanent" or "seldom used permanent files."

When the office retires these files, they are often transferred to the Archives with the yearly transfer, and beginning with the 1982 transfer (RG-2/1/2.821) the "permanent " or "special" records files have not been physically separated from the Office Administrative Files, but form a separate sub-series in the listing to each transfer.