A Guide to the Evergreen and Woodland Cemeteries Records, 1893-2016 Evergreen and Woodland Cemeteries Records 52003

A Guide to the Evergreen and Woodland Cemeteries Records, 1893-2016

A Collection in
the Library of Virginia
Collection Number 52003


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Library of Virginia

The Library of Virginia
800 East Broad Street
Richmond, Virginia 23219-8000
USA
Email: archdesk@lva.virginia.gov(Archives)
URL: http://www.lva.virginia.gov/

© By The Library of Virginia. All Rights Reserved.

Processed by: Samantha Way

Repository
The Library of Virginia
Collection Number
52003
Title
Evergreen and Woodland Cemeteries Records, 1893-2016
Extent
10.35 cubic feet (43 boxes)
Creator
Evergreen and Woodland Cemeteries
Language
English

Administrative Information

Access Restrictions

There are no restrictions.

Use Restrictions

Collection is not yet available due to conservation needs and imaging concerns.

Preferred Citation

Evergreen and Woodland Cemeteries Records, 1893-2016. Accession 52003. Cemetery Record Collection, The Library of Virginia, Richmond, VA.

Acquisition Information

Donated by Enrichmond Foundation.

Historical Information

Evergreen Cemetery is a historic African-American cemetery located in the East End neighborhood of Richmond, Virginia. Founded in 1891 as an African-American equivalent to Hollywood Cemetery, many notable African Americans are interred at Evergreen, including Maggie L. Walker, John Mitchell, Jr., and A.D. Price. Located in Henrico County, Woodland Cemetery was established in 1917 by the Woodland Cemetery Corporation, led by president John Mitchell, Jr. The site of interment of Arthur Ashe, Woodland Cemetery is the home to many of Richmond's wealthy and noteworthy African-American residents. Both cemeteries were created before the Richmond city ordinance of 1919 that required cemeteries to have perpetual care funds in order to finance upkeep. As a result, both cemeteries fell into states of disrepair. Maintained for decades by their respective cemetery associations, Evergreen and Woodland Cemeteries were purchased by the UK Corporation in the 1970's. The Enrichmond Foundation acquired Evergreen Cemetery in May 2017; Woodland Cemetery is currently unowned.

Scope and Content

Records, 1893-2016, of the Evergreen and Woodland Cemeteries include interment cards records, financial records, and general files. Interment records are in the form of ledgers and index cards, and are divided into three subseries based on the relevant cemetery. Financial records relate to both Evergreen and Woodland Cemeteries and include general account ledgers, ledgers of funeral home accounts, annual care ledgers, employee records, contracts, and lot and stock certificates. The general files include applications for memorial foundations at both cemeteries, burial permits, and correspondence. Over time, the interment and financial records of Evergreen and Woodland have become intermingled.

Contents List

Interment Records , 1893-2016 .
Boxes 1-29
Extent: 29 boxes.

Interment records of Evergreen and Woodland Cemeteries include both index cards and ledgers. The interment ledgers include the earliest surviving records of both cemeteries, though there are significant gaps. The ledgers detail the name and age of deceased, place of death, date of burial, funeral director, lot and grave number, and the cost of burial. Ledger entries from 1929 to 1943 include the cause of death. The interment cards include the name, age, sex, color, and civil condition of deceased, place and date of death, date of burial, funeral home director, lot and grave number, cost of burial, and known lot owner. Some interment cards from the 1930's and 1940's also include cause of death. Index cards also detail burials which were later void or cancelled. Interment ledgers are arranged chronologically, while internment index cards are arranged alphabetically. Over time, some records of the Evergreen and Woodland Cemeteries have become intermingled. As a result, some Woodland interment index cards are filed within the Evergreen boxes, and vice versa.

  • Box 1 Folder 1
    Evergreen Interment Ledger, 1893-1928 .
  • Box 1 Folder 2
    Evergreen Interment Ledger, 1926-1962 .
  • Box 1 Folder 3
    Evergreen Interment Ledger, 1963-1969 .
  • Box 2
    Evergreen Interment Cards, A-M, 1929-1949 .
  • Box 3
    Evergreen Interment Cards, N-Z, 1929-1949 .
  • Box 4
    Evergreen Interment Cards, A-G, 1950-1969 .
  • Box 5
    Evergreen Interment Cards, H-P, 1950-1969 .
  • Box 6
    Evergreen Interment Cards, Q-Z, 1950-1969 .
  • Box 7
    Evergreen Interment Cards, A-J, 1970-1993 .
  • Box 8
    Evergreen Interment Cards, K-Z, 1970-1993 .
  • Box 9
    Evergreen Interment Cards, A-Z, 1994-2000 .
  • Box 10
    Evergreen Interment Cards, A-Z, 2001-2016 .
  • Box 11 Folder 1
    Woodland Interment Ledger, 1929-1942 .
  • Box 11 Folder 2
    Woodland Interment Notebook, Lots B-F undated .
  • Box 11 Folder 3
    Woodland Interment Notebook, Lots G-J, undated .
  • Box 11 Folder 4
    Woodland Interment Notebook, Lots K-M, undated .
  • Box 11 Folder 5
    Woodland Interment Notebook, Lots N-P, undated .
  • Box 11 Folder 6
    Woodland Interment Notebook, Lots Q-S, undated .
  • Box 11 Folder 7
    Woodland Interment Notebook, Lots T-Z, undated .
  • Box 11 Folder 8
    Woodland Reserve Graves Ledger, 1970-1979 .
  • Box 12
    Woodland Interment Cards, A-Bozeman, 1920-1973 .
  • Box 13
    Woodland Interment Cards, Bracey-Certain, 1920-1973 .
  • Box 14
    Woodland Interment Cards, Chalmers-Duncan, 1920-1973 .
  • Box 15
    Woodland Interment Cards, Dungee-Gray, 1920-1973 .
  • Box 16
    Woodland Interment Cards, Green-I, 1920-1973 .
  • Box 17
    Woodland Interment Cards, J, 1920-1973 .
  • Box 18
    Woodland Interment Cards, K-Meyers, 1920-1973 .
  • Box 19
    Woodland Interment Cards, Mickens-Poytrass, 1920-1973 .
  • Box 20
    Woodland Interment Cards, Pratt-Scott, 1920-1973 .
  • Box 21
    Woodland Interment Cards, Settles-Teran, 1920-1973 .
  • Box 22
    Woodland Interment Cards, Thacker-Williams, 1920-1973 .
  • Box 23
    Woodland Interment Cards, Williams-Z, 1920-1973 .
  • Box 24
    Woodland Interment Cards, A-G, 1973-1993 .
  • Box 25
    Woodland Interment Cards, H-Q, 1973-1993 .
  • Box 26
    Woodland Interment Cards, R-Z, 1973-1993 .
  • Box 27
    Woodland Interment Cards, A-Z, 1994-2015 .
  • Box 28
    Void and cancelled interment cards, 1975-1993 .
  • Box 29 Folder 1
    Interment Lot Ledger, A-D, 1929-1968 .
  • Box 29 Folder 2
    Interment Lot Ledger, E-H, 1929-1968 .
  • Box 29 Folder 3
    Interment Lot Ledger, M-S 1929-1968 .
  • Box 29 Folder 4
    Interment Lot Ledger, undated .
  • Box 29 Folder 5
    Interment Lot Ledger, 1954-1970 .
Business and Financial Records , 1903-2015 .
Boxes 30-42 Physical Location:
Extent: 13 boxes.

Business and Financial Records include billing and payment index cards, account ledgers, check registers, reciept ledgers, annual card ledgers, lot contracts, funeral home account ledgers, stock and lot certificates, and miscellaneous receipts and financial notes. Many of the financial records do not clearly indicate which cemetery they relate to; records that do indicate this information include the cemetery name in the folder or box name. These records also include notable gaps and almost no records from the 1960's remain. Many of these records are damaged and have undergone conservation efforts. The original order of all ledgers is maintained, and the remaining bulk of the collection is arranged chronologically. Boxes 29 and 30 have been rearranged alphabetically. Over time, some records of the Evergreen and Woodland Cemeteries have become intermingled. As a result, some Woodland interment index cards are filed within the Evergreen boxes, and vice versa.

  • Box 30
    Evergreen and Woodland Billing Cards, 1952-1991 .
  • Box 31
    Evergreen and Woodland Billing Cards, 1976-1979 .
  • Box 32 Folder 1
    Woodland Lot Contracts, 1931-1942 .
  • Box 32 Folder 2
    Woodland Lot Contracts, 1943 .
  • Box 32 Folder 3
    Woodland Lot Contracts, 1944 .
  • Box 32 Folder 4
    Woodland Lot Contracts, 1945 .
  • Box 32 Folder 5
    Woodland Lot Contracts, 1946 .
  • Box 32 Folder 6
    Woodland Lot Contracts, 1947 .
  • Box 32 Folder 7
    Woodland Lot Contracts, 1948 .
  • Box 32 Folder 8
    Woodland Interment Payments, 1954 .
  • Box 32 Folder 9
    Woodland Interment Payments, 1954 .
  • Box 32 Folder 10
    Woodland Interment Payments, 1954 .
  • Box 32 Folder 11
    Woodland Interment Payments, 1954 .
  • Box 32 Folder 12
    Woodland Interment Payments, 1954 .
  • Box 32 Folder 13
    Woodland Interment Payments, 1954 .
  • Box 33 Folder 1
    Account Ledger, 1929-1932 .
  • Box 33 Folder 2
    Cash Journal and Account Ledger, 1941-1944 .
  • Box 33 Folder 3
    Account Ledger, 1945-1948 .
  • Box 34 Folder 1
    Account Ledger, 1948-1952 .
  • Box 34 Folder 2
    Account Ledger, 1951-1957 .
  • Box 35 Folder 1
    Account Ledger, 1952-1957 .
  • Box 35 Folder 2
    Account Ledger, 1956-1961 .
  • Box 36 Folder 1
    Alphabetical List of Names on Accounts, undated .
  • Box 36 Folder 2
    Accounts 1-16, 1929-1946 .
  • Box 36 Folder 3
    Accounts 17-98, 1929-1930 .
  • Box 36 Folder 4
    Accounts 99-167, 1930 .
  • Box 36 Folder 5
    Accounts 168-251, 1930-1934 .
  • Box 36 Folder 6
    Accounts 252-343, 1931-1949 .
  • Box 36 Folder 7
    Accounts 344-427, 1932-1934 .
  • Box 36 Folder 8
    Accounts 428-500, 1935-1941 .
  • Box 37 Folder 1
    Accounts 501-597, 1935-1941 .
  • Box 37 Folder 2
    Accounts 598-693, 1938-1940 .
  • Box 37 Folder 3
    Accounts 694-797, 1941-1944 .
  • Box 37 Folder 4
    Accounts 798-888, 1943-1945 .
  • Box 37 Folder 5
    Accounts 895-1025, 1945-1947 .
  • Box 37 Folder 6
    Account Ledger, 1983-1995 .
  • Box 37 Folder 7
    Account Ledger, 1996-2001 .
  • Box 37 Folder 8
    Account Ledger, 2002-2007 .
  • Box 37 Folder 9
    Account Ledger, 2014-2015 .
  • Box 38 Folder 1
    Records of Employment and Earnings, 1974-1977 .
  • Box 38 Folder 2
    Interment Billing and Payment Accounts, 1978-1979 .
  • Box 38 Folder 3
    Cash and Check Register, 1974-1976 .
  • Box 38 Folder 4
    Check Register, 1977-1978 .
  • Box 38 Folder 5
    Check Register, 1977-1978 .
  • Box 38 Folder 6
    Check Register, 1978 .
  • Box 38 Folder 7
    Check Register, 1978-1979 .
  • Box 38 Folder 8
    Check Register, 1978-1980 .
  • Box 38 Folder 9
    Check Register, 1979-1980 .
  • Box 38 Folder 10
    Check Register, 1980 .
  • Box 38 Folder 11
    Check Register, 1981 .
  • Box 38 Folder 12
    Check Register, 1981-1982 .
  • Box 38 Folder 13
    Check Register, 1981-1982 .
  • Box 38 Folder 14
    Check Register, 1982 .
  • Box 38 Folder 15
    Check Register, 1982-1983 .
  • Box 38 Folder 16
    Check Register, 1982-1983 .
  • Box 38 Folder 17
    Check Register, 1983 .
  • Box 38 Folder 18
    Check Register, 1983-1984 .
  • Box 38 Folder 19
    Check Register, 1984 .
  • Box 38 Folder 20
    Check Register, 1984-1985, .
  • Box 38 Folder 21
    Check Register, 1985-1986 .
  • Box 38 Folder 22
    Check Register, 1986-1987 .
  • Box 39 Folder 1
    Check Register, 1988-1989 .
  • Box 39 Folder 2
    Check Register, 1989-1990 .
  • Box 39 Folder 3
    Check Register, 1990-1991 .
  • Box 39 Folder 4
    Check Register, 1992-1993 .
  • Box 39 Folder 5
    Check Register, 1993-1994 .
  • Box 39 Folder 6
    Check Register, 1994-1995 .
  • Box 39 Folder 7
    Check Register, 1995-1996 .
  • Box 39 Folder 8
    Check Register, 1996-1997 .
  • Box 39 Folder 9
    Check Register, 1997-1998 .
  • Box 39 Folder 10
    Check Register, 1998-1999 .
  • Box 39 Folder 11
    Check Register, 2000-2001 .
  • Box 39 Folder 12
    Check Register, 2001-2002 .
  • Box 40 Folder 1
    Lot Certificate Ledger, 1954-1958 .
  • Box 40 Folder 2
    Receipt Ledger, 1978-1980 .
  • Box 40 Folder 3
    Receipt Ledger, 1980-1985 .
  • Box 40 Folder 4
    Receipt Ledger, 1985-1988 .
  • Box 41 Folder 1
    Annual Care Ledger, A-B, 1931-1954 .
  • Box 41 Folder 2
    Annual Care Ledger, C-D, 1946-1958 .
  • Box 41 Folder 3
    Annual Care Ledger, E-H, 1941-1959 .
  • Box 41 Folder 4
    Annual Care Ledger, J-K, 1945-1957 .
  • Box 41 Folder 5
    Annual Care Ledger, L-P, 1946-1958 .
  • Box 41 Folder 6
    Annual Care Ledger, R-S, 1933-1958 .
  • Box 41 Folder 7
    Annual Care Ledger, T-W, 1941-1952 .
  • Box 41 Folder 8
    Possibly Active Annual Care, 1993-2013 .
  • Box 41 Folder 9
    Inactive Annual Care, 1993-2010 .
  • Box 41 Folder 10
    Inactive Annual Care, 1993-2013 .
  • Box 42 Folder 1
    Annual Care Ledger, A-D, 1978-2014 .
  • Box 42 Folder 2
    Annual Care Ledger, E-L, 1978-2014 .
  • Box 42 Folder 3
    Annual Care Ledger, M-R, 1978-2014 .
  • Box 42 Folder 4
    Annual Care Ledger, S-Z 1978-2014 .
  • Box 42 Folder 5
    Funeral Home Account Ledger, 1930-1947 .
  • Box 42 Folder 6
    Funeral Home Account Ledger, 1947-1958 .
  • Box 42 Folder 7
    Lot Certificates, 1903-2009 .
  • Box 42 Folder 8
    Stock Certificates, 1973-1975 .
  • Box 42 Folder 9
    Memorial Foundation Payment Receipts, 2004-2008 .
  • Box 42 Folder 10
    Miscellaneous Receipts, 1939-2000 .
  • Box 42 Folder 11
    Miscellaneous Financial Notes, undated .
General Files , 1929-2010 .
Box 43 Physical Location:
Extent: 1 box.

General Files include applications for Memorial Foundations, burial permits, and correspondence. Correspondence from city government agencies, genealogists, legal counsel, family members of interred, and AmeriCorps is included. Also includes one folder of miscellaneous and undated notes. The applications for memorial foundations have all been arranged alphabetically, and the remainder of the collection has been placed into chronological order.

  • Box 43 Folder 1
    Applications for Memorial Foundations, A-E, 2005-2010 .
  • Box 43 Folder 2
    Applications for Memorial Foundations, F-L, 2004-2010 .
  • Box 43 Folder 3
    Applications for Memorial Foundations, M-R, 2002-2010 .
  • Box 43 Folder 4
    Applications for Memorial Foundations, S-Z, 2002-2010 .
  • Box 43 Folder 5
    Business Correspondence, 1930-2006 .
  • Box 43 Folder 6
    Correspondence from City of Henrico, 1998-2000 .
  • Box 43 Folder 7
    Correspondence from City of Richmond, 1988-2006 .
  • Box 43 Folder 8
    General Correspondence, 1932-1999 .
  • Box 43 Folder 9
    Legal Correspondence, 1989-2008 .
  • Box 43 Folder 10
    Correspondence from AmeriCorps, 2000 .
  • Box 43 Folder 11
    Burial Permits, 1929-2014 .
  • Box 43 Folder 12
    Miscellaneous Notes, undated .