This series is housed in 8 boxes and is arranged alphabetically by agency. These files include correspondence, along with subject files and supporting materials such as briefs, meeting records, presentations, and reports. Several state agencies operated under the Office of the Secretary of Administration and were referred to as assigned agencies. The assigned agencies of the Office of the Secretary of Administration documented here include the Compensation Board, Department of Employment Dispute Resolution, Department of General Services, Department of Human Resource Management, Council on Human Rights, Dept. of Minority Business Enterprise, and the State Board of Elections.

Constituent Correspondence, 2010-2013, is housed in 1 archival box and is arranged alphabetically by correspondent surname. This series documents correspondence received by the Secretary of Administration during Governor McDonnell's administration. This series contains constituent correspondence pertaining to the agencies overseen by the Office of the Secretary of Administration. This series includes correspondence that was originally addressed to Governor McDonnell and then referred to the Secretary of Administration for response on behalf of the Governor, as well as letters addressed directly to the Secretary. Includes incoming correspondence from the general public, as well as from businessmen and civic leaders, college and university officials, and state and federal government officials and legislators, including correspondence from members of the Virginia General Assembly. Also includes some copies of outgoing responses. Some constituent concerns include bonuses for state employees, health insurance coverage, proposed electronic signage for the Virginia Museum of Fine Arts, supplier diversity, and procurement and voting issues, among others.

Correspondence and supporting documentation: Office of the Secretary, 2010-2013, is house in 2 boxes and is arranged alphabetically. This series includes includes incoming and outgoing correspondence, as well as subject files. Types of documentation include correspondence, articles, briefs, meeting records, notes, and reports. The subject files accumulated by the Secretary document budgeting and financial statements, cabinet meetings and retreats, decision briefs, and other matters with which the Secretary was involved.

This series is housed in 7 boxes and is arranged chronologically by date of approval or disapproval of the memo. This series contains environmental impact reports and studies created by state agencies prior to beginning construction projects. Section 10.1-1188 et seq., of the Code of Virginia requires that any state agency, institution or branch of government proposing to undertake a "major state project" prepare an environmental impact report. A "major state project" is defined as construction of a facility costing $100,000 or more, or the acquisition of land for which construction is contemplated. The Governor's approval of the report is required before any funds are expended.

The report packets include the memorandum of approval (or approval with stipulations or disapproval); comments by the Department of Environmental Quality (DEQ) that include a description of the project, environmental impacts and mitigation, and regulatory and coordination needs; and various other memos and correspondence. The DEQ comments take into consideration the impact on water quality and wetlands, erosion and sediment control and stormwater management, air quality, solid waste and hazardous waste management, natural heritage resources, wildlife resources, historic and archaeological resources, forestry and tree protection, geologic and mineral resources, energy conservation, transportation, the Chesapeake Bay Preservation Act, and local and regional concerns. Other agencies such as local governments, regional planning district commissions, the Department of Conservation and Recreation, Dept. of Historic Resources, Department of Transportation, Department of Game and Inland Fisheries and the Virginia Marine Resources Commission were also consulted and asked to comment on any potential problems.

The projects range from small renovations and additions, to large scale construction efforts. The majority of the projects took place on university or community college campuses, but also includes projects of state agencies including Western State Hospital, Dept. of Corrections, Dept. of Game and Inland Fisheries, and the Dept. of State Police, among others.

Legislative files, 2010-2012, are housed in 1 box and are arranged chronologically. These legislative files document General Assembly activity involving the agencies assigned to the Secretary of Administration and include input from agency heads as to how legislation might effect agency operations. This series includes copies of legislation, correspondence, memoranda and notes. A 2012 binder includes all legislation introduced by agencies assigned to the Secretary of Administration. The legislation in this series contains information on a variety of subjects, the most prevalent being health care, voting, and transportation finance.

Real Property files, 2010-2013, are housed in 3 boxes and is arranged alphabetically. This series includes correspondence, deeds, leases, memoranda, recommendation forms and reports that document the disposition, funding, maintenance and operation of certain state buildings as well as other real property issues handled by the Department of General Services (DGS). The DGS Recommendation forms cover Deeds, Disposition of Surplus Property, Expense Leases, Income Leases, Purchase Agreements, Right of Way, Temporary Transfers, and Utility Easements. Transfers, and include approvals (by the Secretary of Administration, DGS Director, and the Director of the Real Estate Division), as well as background information and intended use of the property.

Special Project files, 2010-2013, are housed in 11 boxes and are arranged alphabetically. These records document the Secretary of Administration's involvement with and oversight of projects and studies related to Governor McDonnell's initiatives, as well as other miscellaneous activities of the Secretariat. This series includes correspondence, lists, meeting records (agendas, minutes, etc.), newspaper articles, presentations, press releases, proposals, publications, and reports. Includes files related to Board and Commission appointments, Fort Monroe reuse, Pelham Chapel, Procurement Disparity Study, Supplier Diversity Advisory Board and the Women's Monument Commision, among many others.