Correspondence and Subject Files - Assigned State Agencies, 2018-2021, is housed in 4 archival boxes and is arranged alphabetically by agency. This series contains topical files and correspondence with the following agencies and boards that operated under the Secretary of Administration: Compensation Board, Dept. of Elections, Dept. of General Services, Dept. of Human Resource Management, and Virginia Information Technologies Agency. Also includes information for the Chief Data Officer.

The correspondence and subject files contain correspondence between the agencies and the Office of the Secretary of Administration regarding issues that affect that particular agency or board. References to budgetary matters, litigation, studies and reports, board appointments, strategic planning and legislation are frequently found in this material. These files may also provide supporting documentation and background information on many topics and include agency updates and summaries, decision briefings and memoranda, organization charts, plans, presentations, proposals, publications, reports, and studies.

Some topics include agency accomplishments and updates, capital outlay (DGS), Cardinal implementation (DHRM), construction management (DGS), election security (DOE), employee health benefits (DHRM), establishment of the Chief Data Officer position, Help America Vote Act (DOE), Lee Monument (DGS), legislation, On the Square, surplus real property, transition from Northrop Grumman to SAIC (VITA), and the Virginia Women's Monument (DGS).

Correspondence and subject files - Office of the Secretary, 2018-2021, is housed in 1 box and is arranged alphabetically. Contains topical files of the Secretary of Administration. Includes correspondence from local, state and federal government officials, officials from other states, business owners, commissions, authorities and associations, as well as constituent correspondence. Topics include budgeting, legislation, policy creation, procurement, and strategic planning. Files may include briefings, correspondence, financial statements, memoranda, presentations and reports.

Governor Decision Requests, 2018-2021, are housed in 7 archival boxes and are arranged chronologically. This series documents requests sent to the Governor for his approval and may include background information, discussion and summary, as well as tracking sheets, recommendations, comments and signatures. Background information may include articles, correspondence, draft communications, decision briefs, deeds, leases, memoranda of understanding, press releases, and reports. Many requests are for permission to use Capitol Square or the Capitol Portico for events; requests for permission to publish materials or submit reports to the General Assembly; or requests from agencies to send communications to all state employees regarding awards, events, initiatives or policies. Some topics include Capitol Square improvements, CARES Act funding, cybersecurity, elections and voting, employee health insurance, employment equity, On the Square, public service awards, state owned property, and teleworking.

Environmental Impact Reports, 2018-2021, are housed in 3 archival boxes and are arranged chronologically. This series contains environmental impact reports and studies created by state agencies prior to beginning construction projects. Section 10.1-1188 et seq., of the Code of Virginia requires that any state agency, institution or branch of government proposing to undertake a "major state project" prepare an environmental impact report. A "major state project" is defined as construction of a facility costing $100,000 or more, or the acquisition of land for which construction is contemplated. The Governor's approval of the report is required before any funds are expended.

The report packets include the memorandum of approval (or approval with stipulations or disapproval); comments by the Department of Environmental Quality (DEQ) that include a description of the project, environmental impacts and mitigation, and regulatory and coordination needs; and various other memos and correspondence. The DEQ comments take into consideration the impact on water quality and wetlands, erosion and sediment control and stormwater management, air quality, solid waste and hazardous waste management, natural heritage resources, wildlife resources, historic and archaeological resources, forestry and tree protection, geologic and mineral resources, energy conservation, transportation, the Chesapeake Bay Preservation Act, and local and regional concerns. Other agencies such as local governments, regional planning district commissions, the Department of Conservation and Recreation, Dept. of Historic Resources, Department of Transportation, Department of Game and Inland Fisheries and the Virginia Marine Resources Commission were also consulted and asked to comment on any potential problems.

The projects range from small renovations and additions, to large scale construction efforts. The majority of the projects took place on university or community college campuses, but this series also includes projects of state agencies including Central State Hospital, Fort Monroe, General Assembly tunnel, State Record Center expansion, Dept. of Conservation and Recreation, Dept. of Corrections, Dept. of Health, Dept. of Military Affairs, and the Dept. of Motor Vehicles, among others.