Charlottesville Court and City recordsMSS.2019.02

Charlottesville Court and City recordsMSS.2019.02


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Arthur J. Morris Law Library Special Collections

Arthur J. Morris Law Library
580 Massie Road
University of Virginia
Charlottesville, Virginia 22903
archives@law.virginia.edu
URL: http://archives.law.virginia.edu/

Repository
Arthur J. Morris Law Library Special Collections
Identification
MSS.2019.02
Title
Charlottesville Court and City records 1888-1980
URL:
https://archives.lib.virginia.edu/ark:/59853/202047
Quantity
91 Volumes
Quantity
5.41 Linear Feet
Language
English .

Administrative Information

Conditions Governing Use

The Commonwealth of Virginia may own the intellectual property in some of these records, and there may be restrictions on their reuse and republication.

Conditions Governing Access

The commitment records in this collection are closed to researchers for 125 years after their creation. There are no access restrictions on the rest of the materials.

Existence and Location of Copies

Microfilm copies of some records in this collection may exist at the Library of Virginia.

Immediate Source of Acquisition

On January 3, 2019, the Clerk's Office of the Charlottesville Circuit Court transferred the records in this collection to the University of Virginia Law Library.


Biographical / Historical

An Act of the Assembly of Albemarle County created Charlottesville, Virginia in 1762. The Commonwealth of Virginia incorporated Charlottesville as a town in 1801, and then as a city in 1888.

Before 1888, the Albemarle County courts had jurisdiction over Charlottesville and managed the town's public records. With its incorporation as a city, Charlottesville gained the authority to establish its own courts and manage public records independent of the county.

In 1889, Charlottesville exercised its new authority by creating a "Corporation Court." The city granted it the powers of both a circuit court and a municipal court as defined by the state government. The Corporation Court had original jurisdiction over misdemeanor and felony cases involving city ordinances and state law. It also had the authority to hear civil cases.

In 1973, the Corporation Court of Charlottesville was dissolved as part of a statewide reorganization of the court system in Virginia. This reorganization led to the creation of the Charlottesville Circuit Court and the Charlottesville District Court, with the powers of the former Corporation Court being divided between these two new entities.

The Clerk's Office of the Corporation Court was responsible for preserving the court's records and other public records as mandated by law. When the Commonwealth of Virginia dissolved the Corporation Court, these responsibilities were transferred to the Clerk's Office of the Charlottesville Circuit Court.

Scope and Contents

This collection consists of public records initially filed at the Clerk's Offices of the Charlottesville Corporation and Circuit Courts. They include, but are not limited to the following: corporate charter books, docket books, court memorandum books, liens books, alcohol inventories, commitment records, writs of execution, local election certifications, and property assessment books.

Related Material

Researchers may find related records at the Clerk's Office for the Charlottesville Circuit Court. They may also access related records at the Library of Virginia, which manages original and microfilm copies of some documents originally filed with the Clerk of the Corporation Court.

Subjects and Indexing Terms

  • Charlottesville (Va.)
  • Municipal government -- Records and correspondence

Container List

Loose records
1886-1890
Scope and Contents

This series consists of loose public records from the first years of the Charlottesville Corporation Court. They include written judgments, summonses, writs of execution, license applications, election certifications, and affidavits.

Arrangement

The arrangement of the items in this series remains unchanged from when they were transferred to the University of Virginia Law Library.

  • Text [35007009223896] box: 1 folder: 1 Text [35007009223896] box: 1 folder: 2 1886-1891
  • Text [35007009223896] box: 1 folder: 3 Text [35007009223896] box: 1 folder: 4 Text [35007009223896] box: 1 folder: 5 Text [35007009223896] box: 1 folder: 6 1889-1890
General index to deeds
1888-1934
Scope and Contents

The Clerk's Office of the Charlottesville Corporation Court created this index to facilitate the discovery of deeds under their care. Deeds are listed in alphabetical order by the name of the parties involved. Each index entry includes the date of the deed, the names of the parties, a brief description of the property, and the location of the record in the Clerk's deed books.

  • Text [35007009223987] GID 1
    A-C
    1888-1934
  • Text [35007009223995] GID 2
    D-L
    1888-1934
  • Text [35007009224001] GID 3
    M-V
    1888-1934
  • Text [35007009224019] GID 4
    W-Z
    1888-1934
Charter books
1889-1988
Arrangement

The clerks of the Charlottesville Corporation and Circuit Courts arranged the records in the books chronologically. In this series, the books are also arranged chronologically.

Scope and Contents

The charter books contain bound legal records documenting the creation, alteration, and dissolution of corporations and business partnerships in Charlottesville. These include charters, articles of incorporation, certificates, and statements of change.

  • Text [35007009224027] CB 1
    Book 1
    1889-1895
  • Text [35007009224035] CB 2_3
    Books 2 and 3
    1895-1914
  • Text [35007009224043] CB 4
    Book 4
    1914-1920
  • Text [35007009224050] CB 5
    Book 5
    1921-1929
  • Text [35007009224068] CB 6
    Book 6
    1929-1939
  • Text [35007009224076] CB 7
    Book 7
    1939-1948
  • Text [35007009224084] CB 8
    Book 8
    1948-1953
  • Text [35007009224092] CB 9
    Book 9
    1953-1957
  • Text [35007009224100] CB 10
    Book 10
    1957-1959
  • Text [35007009224118] CB 11
    Book 11
    1959-1962
  • Text [35007009224126] CB 12
    Book 12
    1962-1964
  • Text [35007009224134] CB 13
    Book 13
    1964-1965
  • Text [35007009224142] CB 14
    Book 14
    1966-1968
  • Text [35007009224159] CB 15
    Book 15
    1968-1969
  • Text [35007009223888] CB 16
    Book 16
    1969-1970
  • Text [35007009224167] CB 17
    Book 17
    1970-1971
  • Text [35007009224175] CB 18
    Book 18
    1971
  • Text [35007009224183] CB 19
    Book 19
    1971-1972
  • Text [35007009224191] CB 20
    Book 20
    1972
  • Text [35007009224209] CB 21
    Book 21
    1972-1973
  • Text [35007009224217] CB 22
    Book 22
    1973
  • Text [35007009224225] CB 23
    Book 23
    1973
  • Text [35007009224233] CB 24
    Book 24
    1974-1975
  • Text [35007009224241] CB 25
    Book 25
    1975
  • Text [35007009224258] CB 26
    Book 26
    1975-1976
  • Text [35007009224266] CB 27
    Book 27
    1976
  • Text [35007009224274] CB 28
    Book 28
    1976-1977
  • Text [35007009224282] CB 29
    Book 29
    1977
  • Text [35007009224290] CB 30
    Book 30
    1977-1978
  • Text [35007009224308] CB 31
    Book 31
    1978
  • Text [35007009224316] CB 32
    Book 32
    1978-1979
  • Text [35007009224324] CB 33
    Book 33
    1979
  • Text [35007009224332] CB 34
    Book 34
    1979
  • Text [35007009224340] CB 35
    Book 35
    1980
  • Text [35007009224357] CB 36
    Book 36
    1980-1981
  • Text [35007009224365] CB 37
    Book 37
    1981
  • Text [35007009224373] CB 38
    Book 38
    1981-1982
  • Text [35007009224381] CB 39
    Book 39
    1982
  • Text [35007009224399] CB 40
    Book 40
    1982-1983
  • Text [35007009224407] CB 41
    Book 41
    1983
  • Text [35007009224415] CB 42
    Book 42
    1983-1984
  • Text [35007009224423] CB 43
    Book 43
    1984-1985
  • Text [35007009224431] CB 44
    Book 44
    1985
  • Text [35007009224449] CB 45
    Book 45
    1985-1986
  • Text [35007009224456] CB 46
    Book 46
    1986
  • Text [35007009224464] CB 47
    Book 47
    1986-1987
  • Text [35007009224472] CB 48
    Book 48
    1987
  • Text [35007009224480] CB 49
    Book 49
    1987-1988
  • Text [35007009224498] CB 50
    Book 50
    1988
  • Text [35007009224506] CB 51
    Book 51
    1988
Commitments
1900-1972
Scope and Contents

The forms in this series document the commitment of individuals that the Commonwealth of Virginia classified as "mentally ill" to public institutions and private facilities.

Conditions Governing Access

The records in this series are closed to researchers for 125 years after their creation. The commitment records contain sensitive health information about the subjects involved. Access restrictions exist to protect their privacy.

  • Text [35007009223912] box: 3 1900-1907
  • Text [35007009223912] box: 3 1915
  • Text [35007009223912] box: 3 1916
  • Text [35007009223912] box: 3 1917
  • Text [35007009223912] box: 3 1918
  • Text [35007009223912] box: 3 1919
  • Text [35007009223912] box: 3 1920
  • Text [35007009223912] box: 3 1921
  • Text [35007009223912] box: 3 1922
  • Text [35007009223912] box: 3 1923
  • Text [35007009223912] box: 3 1924
  • Text [35007009223912] box: 3 1925
  • Text [35007009223912] box: 3 1926
  • Text [35007009223920] box: 4 1927
  • Text [35007009223920] box: 4 1928
  • Text [35007009223920] box: 4 1929
  • Text [35007009223920] box: 4 1930
  • Text [35007009223920] box: 4 1931
  • Text [35007009223920] box: 4 1930-1933
  • Text [35007009223920] box: 4 1932
  • Text [35007009223920] box: 4 1933
  • Text [35007009223938] box: 5 1934
  • Text [35007009223938] box: 5 1935
  • Text [35007009223938] box: 5 1936
  • Text [35007009223938] box: 5 1939
  • Text [35007009223938] box: 5 1940
  • Text [35007009223938] box: 5 1941
  • Text [35007009223938] box: 5 1942
  • Text [35007009223938] box: 5 1943
  • Text [35007009223946] box: 6 1944
  • Text [35007009223946] box: 6 1945
  • Text [35007009223946] box: 6 1946
  • Text [35007009223946] box: 6 1947
  • Text [35007009223946] box: 6 1948
  • Text [35007009223946] box: 6 1949
  • Text [35007009223946] box: 6 1950
  • Text [35007009223953] box: 7 1951
  • Text [35007009223953] box: 7 1952
  • Text [35007009223953] box: 7 1953
  • Text [35007009223953] box: 7 1954
  • Text [35007009223953] box: 7 1955
  • Text [35007009223953] box: 7 1956
  • Text [35007009223953] box: 7 1957
  • Text [35007009223953] box: 7 1958
  • Text [35007009223961] box: 8 1959
  • Text [35007009223961] box: 8 1960
  • Text [35007009223961] box: 8 1961
  • Text [35007009223961] box: 8 1962
  • Text [35007009223961] box: 8 1963
  • Text [35007009223961] box: 8 1964
  • Text [35007009223979] box: 9 1965
  • Text [35007009223979] box: 9 1966
  • Text [35007009223979] box: 9 1967
  • Text [35007009223979] box: 9 1968-1969
  • Text [35007009223979] box: 9 1970-1972
Election records
1904-1960
Scope and Contents

This series consists of a small amount of records documenting elections in Charlottesvile.

  • Text [35007009224746] ELEC 1 Text [35007009224753] ELEC 2
    Empty Voter Registration Lists
    1904
  • Text [35007009223904] box: 2 folder: 4
    General election poll books and consolidated statements
    1958-11-04
  • Text [35007009223904] box: 2 folder: 5
    Third Ward voter registration, lists, certificates, absentee ballots, and Democratic City poll
    1960
  • Text [35007009223904] box: 2 folder: 6
    Primary election records
    1960-04-05
Text [35007009224597] CON 3
Contract book (Book Number 3)
1912-1917
Scope and Contents

This ledger book records personal property contracts registered with the Clerk of the Charlottesville Corporation Court. At the front of the book, the Clerk's Office indexed the names of the contract parties recorded in the book. After the index, contract entries are recorded in chronological order and include the date of the contract, a description of the contract, and amounts of money related to it.

Text [35007009224514] MCL 2
Mechanics liens book
1914-1933
Scope and Contents

This book records mechanic's liens filed in the Clerk's Office of the Charlottesville Corporation Court. The Clerk's Office created an index at the front of the book to facilitate discovery.

Docket books
1915-1977
Scope and Contents

The Corporation and Circuit Courts of Charlottesville registered their cases in these docket books. Each book entry records a docket number, the attorneys' names, the parties involved, actions, and trial dates.

  • Text [35007009224522] DB 4
    Book 4
    1915-1924
  • Text [35007009224530] DB 5
    Book 5
    1924-1942
  • Text [35007009224548] DB 7
    Book 7
    1963-1977
Fee books
1918-1944
Scope and Contents

These books record fees issued by and paid to Charlottesville's Corporation Court.

  • Text [35007009224688] FEE 1 1918-1923
  • Text [35007009224696] FEE 2 1923-1929
  • Text [35007009224704] FEE 3 1923-1929
  • Text [35007009224712] FEE 4 1934-1946
Text [35007009224738] EXEC 3
Executions returned by Constable (Book Number 3)
1918-1957
Scope and Contents

This book records writs of execution issued by the Corporation Court of Charlottesville and returned by the constable. Entries in the book include the title of the writ, the dates of its issue and return, the amount of money involved, interest, and fees. A writ of execution is a court order directing law enforcement officers to transfer property from one party to another as a result of a legal judgment.

Miscellaneous liens books
1920-1960
Scope and Contents

This series contains books that record liens filed in the Clerk's Office of the Charlottesville Corporation Court. The books include a copy of the written lien, court acknowledgment of the lien, and notes about resulting payments and deliveries. This series also contains an index to facilitate the discovery of records in the books.

  • Text [35007009224605] MSCL 1
    Book 1
    1920-1930
  • Text [35007009224613] MSCL 2
    Book 2
    1931-1937
  • Text [35007009224621] MSCL 3
    Book 3
    1937-1946
  • Text [35007009224639] MSCL 4
    Book 4
    1946-1955
  • Text [35007009224654] MSCL 5
    Book 5
    1955-1960
  • Text [35007009224662] MSCL 6
    General index 1
    1920-1960
Text [35007009224647] INA 1
Indictments and appealed cases
1921-1972
Scope and Contents

This ledger lists in chronlogical order indictments and appealed cases in the Charlottesville Corporation Court. Entries include the docket number, term dates, and the names of plaintiffs and defendants. The ledger book was initially published to record registered land titles, but the court clerk repurposed it to document indictments and appealed cases.

Text [35007009223896] box: 1 folder: 7
Alcohol reports and inventories
1923-1927
Scope and Contents

During the Prohibition Era, the Commonwealth of Virginia allowed pharmacists and drug stores to sell alcohol as a medicine. In Charlottesville, these licensed merchants were required to report their complete alcohol inventory to the Clerk of the Corporation Court monthly. This file contains some reports that the Clerk's Office preserved after the ratification of the 21st Amendment to the U.S. Constitution.

Court memorandum books
1926-1961
Scope and Contents

In these books, the Clerk's Office for the Charlottesville Corporation Court made brief notes about various actions involving the Court, including summonses, subpoenas, and petitions. The Office entered the notes in chronological order.

  • Text [35007009224555] CMB 1 1926-1934
  • Text [35007009224563] CMB 2 1935-1946
  • Text [35007009224571] CMB 3 1946-1956
  • Text [35007009224589] CMB 4 1955-1961
Text [35007009224720] FINE 4
Fine book (Number 4)
1928-1950
Scope and Contents

This ledger book records fines and costs due to the Clerk of the Charlottesville Corporation Court. The entries in this book are titled by the name of the person or entity that owes the Clerk's Office and are arranged alphabetically.

Delinquent real estate and land sale books
1930-1953
Scope and Contents

The ledgers in this series contain records of delinquent real estate taxes in Charlottesville and the sale of delinquent properties to the Comptroller. Ledger entries include the following information: name of the person assessed, location of the property, a history of tax payments, and the date of sale to the Comptroller.

  • Text [35007009224811] DRE 2
    Book 2
    1930-1931
  • Text [35007009224779] DRE 3
    Book 3
    1932-1938
  • Text [35007009224787] DRE 4
    Book 4
    1939-1943
  • Text [35007009224795] DRE 5
    Book 5
    1939-1943
  • Text [35007009224803] DRE 6
    Book 6
    1944-1948
Text [35007009223904] box: 2 folder: 1
Lists of delinquent lands purchased by the Treasurer in the name of the Comptroller
1931-1937
Scope and Contents

This file has resources that list delinquent real estate taxes in Charlottesville and the sale of delinquent properties to the Comptroller during the Great Depression. List entries include the following information: names of the persons assessed, the delinquent property, history of tax payments, and property sale dates.

Text [35007009223904] box: 2 folder: 2
Alcohol licenses
1933
Scope and Contents

The items in this file document the application and certification of alcohol licenses in Charlottesville, Virginia, a few months before the ratification of the twenty-first Amendment to the U.S. Constitution.

Text [35007009223904] box: 2 folder: 3
List of delinquent tax payments
1935-11-21
Scope and Contents

This is a list of delinquent tax payments made to the Charlottesville City Treasurer and filed at the Clerk's Office of the Charlottesville Corporation Court.

Text [35007009224761] CVINX 1
Civil papers index (Book Number 1)
1956-1960
Scope and Contents

This book lists civil papers issued by the Corporation Court of Charlottesville. Each entry in the list includes the following information: the date of issue, names of the parties involved, and the corresponding file number.

Text [35007009224670] TRINX 1
Index to statements of trust receipt transactions (Book Number 4)
1959-1965
Scope and Contents

The entries in this ledger list the date of the transaction, the trustee, the place of business, the entruster, and the file number.

Personal property assessment books
1975-1980
Scope and Contents

This series consists of personal property assessment tables for the City of Charlottesville. The tables are bound into books and contain the following data: name and address of person assessed, values of various kinds of personal property, tax amounts, and tax penalties. The Office of the Commissioner of Revenue for the City of Charlottesville produced the tables and filed them with the Clerk of the Charlottesville Circuit Court.

  • Text [35007009224829] PPAB 1975 1975
  • Text [35007009224837] PPAB 1976 1976
  • Text [35007009224845] PPAB 1977 1977
  • Text [35007009224852] PPAB 1978 1978
  • Text [35007009224860] PPAB 1979 1979
  • Text [35007009224878] PPAB 1980 1980