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Special Collections Research Center
William & Mary Special Collections Research CenterEarl Gregg Swem Library
400 Landrum Dr
Williamsburg, Virginia
Business Number: 757-221-3090
spcoll@wm.edu
URL: https://libraries.wm.edu/libraries-spaces/special-collections
Administrative Information
Conditions Governing Use:
Before reproducing or quoting from any materials, in whole or in part, permission must be obtained from the Special Collections Research Center, and the holder of the copyright, if not Swem Library.
Conditions Governing Access:
This collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.
Custodial History:
Acc. T2004.004 was destroyed on 4/8/2008; Acc. T2004.005 was destroyed on 4/8/2008; Acc. T2007.003 was destroyed on 7/9/2008 according to the General Schedules of the Library of Virginia.
Portions of this collection were previously part of the University Archives Publications Collection.
Electronic Format:
Digitized versions when available are in the W&M Digital Archive.
http://hdl.handle.net/10288/13360
Preferred Citation:
Office of the Bursar Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.
Acquisition Information:
Acc. 1979.036 was transferred from Student Financial Aid on 05/1979 and 08/1987. Acc. 1979.078 was received from the James Blair Attic 05/1979. An addition was received 10/25/1984. Acc. 1983.122 was received 12/01/1983. Acc. 1984.031 was received 02/1984, 06/06/1984, and 09/02/1991. Acc. 1984.056 was transferred from General Accounting on 09/03/1984 and 04/09/1986. Acc. 1984.057 transferred from General Accounting on 04/09/1986, 03/13/1990, and 03/16/1992. Acc. 1984.058 transferred from General Accounting on 04/09/1984 and 09/03/1984. Acc. 1984.059 transferred from General Accounting on 09/03/1984, 02/06/1985, 04/09/1986, 03/13/1990, and 03/16/1992. Ac. 1985.073 was received 10/18/1985. Acc. 1991.088 purchased from Al Canero 09/02/1991.
Historical Note:
The Financial Operations department at the College of William & Mary and the Virginia Institute of Marine Science (VIMS) is responsible for providing comprehensive accounting, bursar and payroll services in support of the College's primary mission of education, research and public service.
Scope and Contents
The records of the Office of the Bursar are some of the earliest and most comprehensive records of the College of William and Mary from the 18th century surviving to the present day. Of particular note are various references to individuals enslaved by the College as well as to the Brafferton Indian School. The collection includes Bursar's reports, financial statements, statements of rents due to the College, accounts with individuals, lists of tenants, receipts and expenditures, revenues from the exportation of tobacco, duties on skins and furs, bills of lading, as well as indentures of people to the College. The account books reference student accounts, including that of Thomas Jefferson.
The bills of lading include the name of the ship, the destination (i.e., London, Philadelphia) and sometimes the name of the ship's captain.
Several documents reference payment for servants' [enslaved individuals] clothes, board, and other general expenses and sometimes include names, such as Lemon, Pompey, and Oliver.
Related Material
William and Mary financial reports are also found in Acc. 1995.032 of the Vice President for Administration and Finance Records, and Vice President for Business Affairs Records (UA 63). See also various records from administrative offices. Folders 258-260, 273, 277, 280-283 of the College Papers Collection (UA 14) were transferred to this collection on 3/12/2012.
Subjects and Indexing Terms
- Account books
- College of William and Mary--History--18th century
- College of William and Mary--History--19th century
- College of William and Mary--History--20th century
- College of William and Mary--Presidents--Dwellings--History
- College of William and Mary--Students
- Universities and Colleges--Finance
Physical Characteristics or Technical Requirements:
When available, photocopies, microfilm, digital versions, or other reproductions must be used in place of original documents.
Parts of this collection requires microfilm or microfiche readers.
Container List
Scope and Contents Four volumes of bursar's accounts covering the years 1745-1770 (Box 1), 1743-1770 (Box 2), 1770-1776 (Box 3), and 1850-1875 (Box 4). The accounts document William and Mary students, faculty, and staff in the 18th-19th centuries. Of particular note are accounts related to the Brafferton Indian School and to people enslaved at the College. The account of Thomas Jefferson is in the 1745-1770 volume. These books have all been microfilmed and are on a reel with Acc. 1985.073. A digital version is also available. Researchers must use the microfilm or digital version.
- Mixed Materials Box: 5 Folder: 1 id295042
Investments and Loans of William & Mary1739-1802Scope and Contents
Scope and Contents Of particular note are multiple references to slavery, including enslaved people held by the College of William & Mary. Other references of note are: Nottoway plantation, tobacco, wheat, the Brafferton Indian School, as well as a letter to Dr. Swem regarding the collection.
- Mixed Materials Box: 5 Folder: 2 id295046
Bursar's Account with Individuals1746-1811, 1855, 1847, 1877-1878, 1881Scope and Contents
Scope and Contents Of particular note are multiple references to slavery, including enslaved people held by the College of William & Mary. Also, accounts with individuals for the rebuilding of the President's House, 1782-1786, with a few accounts verified by B.S. Ewell and Robert Saunders, 1855 and 1847. Payment by Robert Page for several surveyors, which he received from St. George Tucker, 1801. Private tuition for Daniel McNaughton, 1794.
- Mixed Materials Box: 5 Folder: 3 id295054
Statement of Rents Due to the College of William & Mary1761-1830 and undatedScope and Contents
Scope and Contents Of particular note are references to Nottoway Plantation and tobacco revenue.
- Mixed Materials Box: 5 Folder: 4 id295062
Bills of Lading and Statements of Revenue from the Export of Tobacco1763-1764Scope and Contents
Scope and Contents Records often include ship name, destination, captain's name, and cargo information.
- Mixed Materials Box: 5 Folder: 5 id295070
Invoices, Tax Bills, Receipts, and Checks1765-1771Scope and Contents
Includes 1730 account from Samuel Young for John Brown's tobacco payments from 1728-1730.
- Mixed Materials Box: 6 Folder: 1 id295082
Bills of Lading and Statements of Revenue from the Export of Tobacco1770-1775
- Mixed Materials Box: 6 Folder: 2 id295086
Statement of Revenues from Skins and Furs1763-1773Scope and Contents
Scope and Contents Documents often include lists of animals killed, captain's name, and destination.
- Mixed Materials Box: 6 Folder: 3 id295090
Statements of Revenue from the Export of Tobacco1764-1766Scope and Contents
Scope and Contents Documents often include captain's name, destination, and name of the vessel.
- Mixed Materials Box: 6 Folder: 4 id295094
Statements of the Revenue from the Export of Tobacco1767-1769Scope and Contents
Scope and Contents Documents often contain the vessel's name, captain's name, and the destination.
- Mixed Materials Box: 6 Folder: 5 id295098
Indentures of People to the College of William & Mary1800, 1802, 1803, 1805, 1811, 1819-1821, 1850Scope and Contents
Scope and Contents Indentures between Champion Travis and the College, 1800 Sept. 1, Sept. 8; Indenture between Thomas Spencer and the College, 1802 May 1; Indenture between Wilson Cary Nicholas and the College, 1811
- Mixed Materials Box: 7 Folder: 1 id305693
Accounts of Receipts and Expenditures, Statement of Cash1788, 1804-1810
- Mixed Materials Box: 7 Folder: 2 id305695
Accounts of Receipts and Expenditures, Estimate of Income and Expenditures, Cash Accounts1811-1818Scope and Contents
Scope and Contents Estimate of Income/Expenditures mentions purchase of servant's clothes; Cash Accounts lists payment for servant's clothes, payment of Lemon's coffin, payment for servant's board, and mentions two other men who were likely enslaved: Pompey and Oliver.
- Mixed Materials Box: 7 Folder: 3 id305697
Investments and Loans, Debt of William Mayo1804-1877
- Mixed Materials Box: 7 Folder: 4 id305699
Bursar's Reports and Statements1821-1822
- Mixed Materials Box: 7 Folder: 5 id305701
Bursar's Reports and Statements1823-1827
- Mixed Materials Box: 7 Folder: 6 id305703
Bursar's Reports and Statements1828-1829
- Mixed Materials Box: 7 Folder: 7 id305705
Bursar's Reports and Statements1830-1831
- Mixed Materials Box: 7 Folder: 8 id305707
Bursar's Reports and Statements1832-1839
- Mixed Materials Box: 8 Folder: 1 id305709
Bursar's Reports and Statements1840-1843
- Mixed Materials Box: 8 Folder: 2 id305711
Bursar's Reports and Statements1844-1845, 1848-1850
- Mixed Materials Box: 8 Folder: 3 id305713
Bursar's Reports and Statements1851-1853Scope and Contents
Scope and Contents Of note is reference to the College hiring out an enslaved person to the "Lunatic Asylum."
- Mixed Materials Box: 8 Folder: 4 id305715
Bursar's Reports and Statements1870, 1875-1876, 1884-1885
- Mixed Materials Box: 8 Folder: 5 id305717
Bursar's Reports and Statements1886-1888, 1891
- Mixed Materials Box: 8 Folder: 6 id305719
Invoices, Tax Bills, Receipts, and Checks1849
- Mixed Materials Box: 9 Folder: 1 id305723
Deed for 11 Shares in the James River Company (sold by William Berkeley)1803 June 14
- Mixed Materials Box: 9 Folder: 2 id305725
Recapitulation of Annual Income1804 March 10-1818 December 31
- Mixed Materials Box: 9 Folder: 3 id305727
List of Bonds Due the College of William & Mary1816-1818Scope and Contents
Scope and Contents References to enslaved people.
- Mixed Materials Box: 9 Folder: 4 id305729
Invoices, Tax Bills, Receipts, and Checks1842, 1845-1848
- Mixed Materials Box: 9 Folder: 5 id305731
Invoices, Tax Bills, Receipts, and Checks1849
- Mixed Materials Box: 9 Folder: 6 id305733
Invoices, Tax Bills, Receipts, and Checks1849
- Mixed Materials Box: 9 Folder: 7 id305735
Invoices, Tax Bills, Receipts, and Checks1850-1857
- Mixed Materials Box: 9 Folder: 8 id305741
Invoices, Tax Bills, Receipts, and Checks1859-1890 and undated
- Mixed Materials Box: 9 Folder: 9 id305743
Edmund Christian (Bursar)1830 November 4 - 1842 November 4
- Mixed Materials Box: 9 Folder: 10 id305745
Correspondence and Memorandum1853, 1871, 1879, undatedScope and Contents
Includes January 29, 1879 letter from Mann & Stringfellow (Attorneys) about a lawsuit between William & Mary and John Wingfield about land in Sussex and Prince George County.
- Mixed Materials Box: 9 Folder: 11 id305747
Papers Concerning the Debts of Young I. Clements and Martin Drewry to the College of William & Mary1850, 1870-1872
- Mixed Materials Box: 9 Folder: 12 id305753
Papers Concerning the Debts of John P. Turner to the College of William & Mary1871-1875
- Mixed Materials Box: 9 Folder: 13 id305755
Papers Concerning the Debt of William C. Mayo to the College of William & Mary1876-1889Scope and Contents
Scope and Contents See also Box 7 for oversize items
- Mixed Materials Box: 9 Folder: 14 id305749
List of Stocks and Bonds Belonging to the College of William & Mary1862-1864
- Mixed Materials Box: 9 Folder: 15 id305751
Report of the Faculty1870-1872
- Mixed Materials Box: 9 Folder: 16 id305757
Statements of Assets and Liabilities1872-1891
- Mixed Materials Box: 9 Folder: 17 id305759
Papers Concerning the Shadwell Estate in Albemarle County, Va.1877-1879
- Mixed Materials Box: 9 Folder: 18 id305761
Investments and Loans1884-1889
- Mixed Materials Box: 9 Folder: 19 id305763
Accounts and Vouchers of the Boarding House1903 January-March
- Mixed Materials Box: 9 Folder: 20 id305765
Accounts and Vouchers of the Boarding House1903 January-March
- Mixed Materials Box: 9 Folder: 21 id305767
Accounts and Vouchers of the Boarding House1903 April-May
- Mixed Materials Box: 9 Folder: 22 id305769
Accounts and Vouchers of the Boarding House1903 April-May
- Mixed Materials Box: 9 Folder: 23 id305771
Inventory of Goods on Hand and Equipment1918 June 7 and undated