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Claude Moore Health Sciences Library
Claude Moore Health Sciences Library1300 Jefferson Park Avenue
P.O. Box 800722
Charlottesville, Virginia 22908-0722
mailto:hsl-historical@virginia.edu
URL: https://www.hsl.virginia.edu/historical/
Administrative Information
Conditions Governing Use
The University of Virginia owns the copyright to most of the materials in this collection that have not yet entered the public domain. You are free to use collection materials in any way that is permitted by the copyright and related rights legislation that applies to your use. For other uses you need to obtain permission from the rights-holder(s).
Conditions Governing Access
All materials in this collection are available for public access unless otherwise noted. Restrictions on access are made in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Family Educational Rights and Privacy Act of 1974 (FERPA), the Virginia Freedom of Information Act, and any related policies or regulations.
Custodial History
Records transferred by Caroline Walters from UVA Records Management to the Claude Moore Health Sciences Library on 30 April 2018.
Biographical / Historical
During the early days of the University of Virginia, there were no hospital facilities for ill students, who were typically attended in their rooms by a medical faculty member or local physician. In 1857, the Board of Visitors allocated funding for the construction of a student infirmary, which, once completed, would become one of the first academic student health centers in the country. The Infirmary was located just east of the south end of the Lawn. The structure still exisits and is known today as "Varsity Hall." Responsibility for the care of sick students lay with the medical faculty and the Infirmary was used for both outpatient and inpatient student health services until the opening of the University Hospital, which then became the location of inpatient care.
By the 1930s, due to growing University enrollment, the medical faculty realized a more formal system of student health care was needed. After a successful appeal to the President of the University, a Committee on Student Health was appointed. On this Committee's recommendation, the Department of Student Health was created in 1938 under its first director, Dr. Andrew D. Hart, Jr. Student Health was located in the Entrance Building (now known as the Corner Building, which currently houses the University's Women's Center).
As UVA continued to grow during the mid-20th century, so too did the Department of Student Health. Additional staff were hired to meet the demands of rising student enrollment and increasing numbers of clinic visits. After UVA became fully coeducational in 1970, gynecology services began to be offered to meet the needs of the new group of female students. During the 1980s, the mission of Student Health expanded to include health education programs and peer educator initiatives.
By this time the physical facilities of the Department of Student Health were proving inadequate, and planning began for the construction of a new building. In 1989, the Elson Student Health Center was completed on Brandon Ave, where the Department has been located for over three decades. A new UVA Student Health and Wellness Center is scheduled to be completed in 2021.
Scope and Contents
This collection holds permanent institutional records created by the faculty and staff of the University of Virginia Department of Student Health or by other individuals related to the operations of Student Health. Materials include annual reports, correspondence and subject files of the Director of Student Health, planning documents and reports, historical policies and procedures, department histories, committee records and meeting minutes, photographs, and marketing materials.
Arrangement
Records are generally organized according to the Records Retention and Disposition Schedules Series maintained by the Library of Virginia (LVA). When necessary, additional subdivisions have been created for materials that do not have clear equivalents in the LVA resources. When possible, the original organization of materials was taken into consideration--see series-level Arrangement notes for more information.
General
Records of the Department of Student Health may be classified elsewhere as RG-18. Within University administrative organization, the Department of Student Health is currently located under the Division of Student Affairs, rather than under the Health System (RG-17). However, historically, the Department of Student Health has had a close relationship with the School of Medicine and the Medical Center and the Director of Student Health is classified as a faculty member in the School of Medicine. For these reasons, it was decided that the Department of Student Health records would reside at the Claude Moore Health Sciences Library rather than at the Albert and Shirley Small Special Collections Library and the classification RG-17-6 was created to house these records.
Container List
There are no restrictions on access to the annual reports.
The University of Virginia owns the copyrights to the annual reports.
This series consists of annual reports produced by the Department of Student Health. For some years, both a final printed annual report and related material compiled by the Director of Student Health are included.
Annual reports are arranged in chronological order by the date of creation for the reports.
- Mixed Materials box: 1 folder: 1 Mixed Materials [3470340502] BIR-1133 1938-1939
- Mixed Materials box: 1 folder: 2 Mixed Materials [3470340502] BIR-1133 1939-1940
- Mixed Materials box: 1 folder: 3 Mixed Materials [3470340502] BIR-1133 1940-1941
- Mixed Materials box: 1 folder: 4 Mixed Materials [3470340502] BIR-1133 1941-1942
- Mixed Materials [3470340502] BIR-1133 1942-1943
- Mixed Materials box: 1 folder: 5 Mixed Materials [3470340503] BIR-1134 1943-1944
- Mixed Materials box: 1 folder: 6 Mixed Materials [3470340503] BIR-1134 1944-1945
- Mixed Materials box: 1 folder: 7 Mixed Materials [3470340503] BIR-1134 1945-1946
- Mixed Materials box: 1 folder: 8 Mixed Materials [3470340503] BIR-1134 1946-1947
- Mixed Materials box: 1 folder: 9 Mixed Materials [3470340503] BIR-1134 1947-1948
- Mixed Materials box: 1 folder: 10 Mixed Materials [3470340503] BIR-1134 1948-1949
- Mixed Materials box: 1 folder: 11 Mixed Materials [3470340504] BIR-1135 1949-1950
- Mixed Materials box: 1 folder: 12 Mixed Materials [3470340505] BIR-1136 1950-1951
- Mixed Materials box: 1 folder: 13 1951-1952
- Mixed Materials box: 1 folder: 14 1952-1953
- Mixed Materials box: 1 folder: 15 1953-1954
- Mixed Materials box: 1 folder: 16 1954-1955
- Mixed Materials box: 1 folder: 17 1955-1956
- Mixed Materials box: 1 folder: 18 1956-1957
- Mixed Materials box: 1 folder: 19 1957-1958
- Mixed Materials box: 1 folder: 20 1958-1959
- Mixed Materials box: 1 folder: 21 1959-1960
- Mixed Materials box: 1 folder: 22 1960-1961
- Mixed Materials box: 1 folder: 23 1961-1962
- Mixed Materials box: 1 folder: 24 1962-1963
- Mixed Materials box: 1 folder: 25 1963-1964
- Mixed Materials box: 1 folder: 26 1964-1965
- Mixed Materials box: 1 folder: 27 1965-1966
- Mixed Materials box: 1 folder: 28 1966-1967
- Mixed Materials box: 1 folder: 29 1967-1968
- Mixed Materials box: 1 folder: 30 1968-1969
- Mixed Materials box: 1 folder: 31 1969-1970
- Mixed Materials box: 1 folder: 32 1970-1971
- Mixed Materials box: 1 folder: 33 1971-1972
- Mixed Materials box: 1 folder: 34 1972-1973
- Mixed Materials box: 1 folder: 35 1973-1974
- Mixed Materials box: 1 folder: 36 Mixed Materials [3470340506] BIR-1137
Triennial Report1951-1954
- Mixed Materials box: 1 folder: 37 Mixed Materials [3470340507] BIR-1138
Triennial Report1954-1957
- Mixed Materials box: 1 folder: 38 Mixed Materials [3470340509] BIR-1139
Triennial Report1957-1960
- Mixed Materials box: 1 folder: 39 Mixed Materials [3470340510] BIR-1140
Triennial Report1960-1963
This series consists of correspondence and subject files of the Directors of the Department of Student Health, created while carrying out the responsibilities of their position.
The correspondence and subject files are arranged into subseries for each Director. The subseries are arranged chronologically by the date that each Director began his or her term. Beginning and end dates of the Directors' terms are given after his or her name in the subseries title.
There are no restrictions on access to materials in this series.
Copyright restrictions may apply.
- Andrew D. Hart, Jr., 1939-1969
- Mixed Materials box: 2 folder: 1
Correspondence1939-1963
- Mixed Materials box: 2 folder: 2
Formation of the Health Service Committee1961-1962
- Mixed Materials box: 2 folder: 3
Student Health questionnaires1967-1968
- Mixed Materials box: 2 folder: 1
- James L. Camp, III, 1969-1979
- Mixed Materials box: 2 folder: 4
Correspondence1966-1973
- Mixed Materials box: 2 folder: 5
Higher Education Facilities Act of 1963, H.R. 57931967
- Mixed Materials box: 2 folder: 6
Student Health questionnaires1970-1977
- Mixed Materials box: 2 folder: 7
Student counseling services1972
- Mixed Materials box: 2 folder: 8
Student Health Service budget1973
- Mixed Materials box: 2 folder: 4
- Richard P. Keeling, 1979-1993
- Mixed Materials box: 2 folder: 9
Correspondence1979-1988
- Mixed Materials box: 2 folder: 10
Classroom smoking policy at Darden School of Business1980
- Mixed Materials box: 2 folder: 11
Student assistance program1981
- Mixed Materials box: 2 folder: 12
Planned Parenthood1991
- Mixed Materials box: 2 folder: 9
There may be restrictions on access to some of the planning documents and reports.
Copyright restrictions may apply.
The records in this series document the planning of historically significant administrative changes or projects, major purchases, and significant events related to the department of Student Health.
The materials in this series come from a historical file labeled "Development" that was maintained by the Department of Student Health. The original organization of the materials has been preserved. The files are arranged chronologically by the date of creation for the materials they contain.
- Mixed Materials box: 2 folder: 13
Development: background information1933-1938
- Mixed Materials box: 2 folder: 14
Re-organization of the Department of Student Health1938
- Mixed Materials box: 2 folder: 15
Consultation agreements1939-1945Scope and Contents
Historical consultation agreements between Student Health and the Departments of Surgery and Gynecology and Radiology
- Mixed Materials box: 2 folder: 16
Student hospitalization agreements1945-1963
- Mixed Materials box: 2 folder: 17
Long range planning report1960Scope and Contents
Report from Andrew D. Hart to Dean B.F.D. Runk
- Mixed Materials box: 2 folder: 18
Report of the Student Health Services Committee1962-1963
- Mixed Materials box: 2 folder: 19
Student Health Department's present and future needs1966Scope and Contents
Report of the Medical Affairs Policy Board at the University of Virginia Medical Center
There are no restrictions on access to the photographs and negatives.
Copyright restrictions may apply.
This series consists of digital and analog images showing the people and activities of the department of Student Health. Image formats in this series may include, but are not limited to, photographic prints, film negatives, glass plate negatives, jpeg files, tiff files, and 35mm film slides. The series does not include official identification photographs for faculty, students, and staff.
The photographs and negatives are arranged alphabetically by title.
- Photographs box: 2 folder: 20
Historical student health buildings1857-1910
- Photographs box: 2 folder: 21
Marketing photographscirca 1960-1980s
There are no restrictions on access to the public relations files.
Copyright restrictions may apply.
Documents information that the department of Student Health provides to the public and business or government communities. Includes statements, visual aids, press releases and news clippings regarding historically significant events.
The public relations files are arranged chronologically. Due to the small amount of materials, no subseries are used to divide content according to types of materials (e.g. clippings collections and press releases).
- Mixed Materials box: 2 folder: 22
"Student health service reviews 3 years' work"1942
- Mixed Materials box: 2 folder: 23
Letter to the Cavalier Daily, by James L. Camp, III1973
There are no restrictions on access to administrative organization and structure files.
Copyright restrictions may apply.
The records in this series document the organizational structure of the Department of Student Health. These materials include, but are not limited to, organizational charts and reports.
The files are arranged in the series alphabetically by their title.
- Mixed Materials box: 2 folder: 24
Organizational chartundated
There are no restrictions on access to the policies, procedures, and handbooks.
Copyright restrictions may apply.
This series contains policies, procedures, and handbooks produced by the department of Student Health to direct and guide the conduct of its faculty, staff, and students.
Materials in this series are arranged into subseries based on categories used by the records creators. The arrangements of the files in the subseries vary.
The records creators used a file identification system under which different policy- and procedure-related documents were organized. While this arrangement has been adjusted slightly, where possible folders retain their original titles. Physical folders are also marked with the original coded label (e.g. AIII or BI).
- Administrative policiesScope and Contents
Departmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated A.II and A.III ("Administrative policies"), A.IX ("Student Health Regulations for Nursing Students"), and B.I ("Student Health Services") under the original organization system. As these categories all seemed to pertain to Administrative policies and operating procedures, they were combined into this subseries.
- Mixed Materials box: 3 folder: 1
Confidentiality1931-1968
- Mixed Materials box: 3 folder: 2
Student withdrawal from the University1953
- Mixed Materials box: 3 folder: 3
Physical disabilities1953-1963
- Mixed Materials box: 3 folder: 4
Foreign students1954
- Mixed Materials box: 3 folder: 5
Required chest x-rays for pregnant employees1969
- Mixed Materials box: 3 folder: 6
Students with "school deficiencies"1971
- Mixed Materials box: 3 folder: 7
Smallpox immunization1971
- Mixed Materials box: 3 folder: 8
Oral contraceptivesundated
- Mixed Materials box: 3 folder: 9
Illegal drug use1972
- Mixed Materials box: 3 folder: 10 Mixed Materials box: 3 folder: 11
Regulations for nursing students1941-1973
- Mixed Materials box: 3 folder: 12
Physical education1964-1969
- Mixed Materials box: 3 folder: 13
Clinic policies1965-1970
- Mixed Materials box: 3 folder: 14
Laboratory procedures1970-1977
- Mixed Materials box: 3 folder: 15
Abortion1970
- Mixed Materials box: 3 folder: 16
Dispensing medication1971
- Mixed Materials box: 3 folder: 1
- Hospital relationshipsScope and Contents
Departmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMost materials in this subseries were designated A.VIII ("Hospital Relationships") under the original organization system. Two folders with similar content (and no original labels) were also combined into this subseries.
- Mixed Materials box: 3 folder: 17
School of Medicine1940
- Mixed Materials box: 3 folder: 18
Medical care of house staff1940-1968
- Mixed Materials box: 3 folder: 19
Drug and pharmacy adverse reactions program1964
- Mixed Materials box: 3 folder: 20
Hospital disaster planning1965
- Mixed Materials box: 3 folder: 21
Student admissions to the Hospital1966-1977
- Mixed Materials box: 3 folder: 22
Infirmary care at the Towers Continuing Care Facility1970-1971Scope and Contents
Variant name(s): The Towers Extended Care Facility
- Mixed Materials box: 3 folder: 23
Family health center1971
- Mixed Materials box: 3 folder: 24
Special communicable infection control1973
- Mixed Materials box: 3 folder: 17
- Consultation servicesScope and Contents
Departmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated B.III ("Consultation Services") under the original organization system.
- Mixed Materials box: 3 folder: 25
Psychiatry1948-1975
- Mixed Materials box: 3 folder: 26
Obstetrics and gynecology1958-1971
- Mixed Materials box: 3 folder: 27
Fees and charges1971-1973
- Mixed Materials box: 3 folder: 25
- Health supervision and preventionScope and Contents
Departmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated B.IV ("Health Supervision and Prevention") under the original organization system. This subseries contains a subset of files originally identified B.IV-3 ("Health Supervision and Prevention: Infectious Disease Control").
- Mixed Materials box: 3 folder: 28
Pre-entrance requirements1962-1966
- Mixed Materials box: 3 folder: 29
Medical examinations for nuclear engineering students1961-1972
- Mixed Materials box: 3 folder: 30
Medical examinations for student bus drivers1975-1976
- Mixed Materials box: 3 folder: 31
Asiatic flu epidemic1957
- Mixed Materials box: 3 folder: 32
Hepatitis1965-1973
- Mixed Materials box: 3 folder: 33
Tuberculosis1972-1978
- Mixed Materials box: 3 folder: 34
Rubella1973
- Mixed Materials box: 3 folder: 35
Fraternities: environmental sanitation requirements1958-1979
- Mixed Materials box: 3 folder: 28
- Tuberculosis control programScope and Contents
Departmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated A.III ("Tuberculosis Control Program") under the original organization system. An additional file pertaining to the Tuberculosis Control Program but originally filed under A.VIII ("Hospital Relationships") is also included in this subseries.
- Mixed Materials box: 3 folder: 36
Procedures for medical and nursing students1963-1980
- Mixed Materials box: 3 folder: 37
Procedures for student employees1962-1974
- Mixed Materials box: 3 folder: 38
Procedures for University employees1974
- Mixed Materials box: 3 folder: 39
General detection and control procedures1958-1970
- Mixed Materials box: 3 folder: 36
There are no restrictions on access to the course schedules and catalogs.
The University of Virginia owns the copyrights to the course schedules and catalogs.
The course schedules and catalogs are arranged into files. The files are then arranged chronologically by date of creation.
This series documents content related to Student Health that was included in academic catalogues produced by the University of Virginia.
- Mixed Materials box: 2 folder: 40
Summer session catalogue summary of Student Health Service1964-1967
There are no restrictions on access to the histories and biographical files.
Copyright restrictions may apply.
This series consists of significant material that conveys the history of the department of Student Health at UVA, its administration, its accomplishments, its officials or employees. May include, but is not limited to, scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by the agency. Also included are narratives; printed, audio, or audiovisual histories; or matters of significant historical importance.
Files are arranged chronologically within the series. Sub-series are not used due to the small amount of materials in this record group.
- Mixed Materials box: 2 folder: 25
"Historical background of Student Health"1962Scope and Contents
A report of the Student Health Services Committee
- Mixed Materials box: 2 folder: 26
"Student Health at the University of Virginia: a brief history"1988
Restrictions on access to the records in this series may vary.
Copyright restrictions may apply.
This series consists of reports, of a historically significant nature, that do not belong to any other series of the Department of Student Health records.
The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reoccurring, all of the reports in that series are placed together in a single file.
- Mixed Materials box: 2 folder: 27
Proposed housing code for the City of Charlottesville, Virginia1951
- Mixed Materials box: 2 folder: 28
Summer session reports1977-1978
There are no restrictions on access to the committee records and meeting minutes.
Copyright restrictions may apply.
This series contains correspondence, subject files, online resources, and meeting minutes of committees working within the department of Student Health.
The records in this series are arranged into files and/or subseries according to committee. The materials are then arranged alphabetically by committee title. The arrangements of the files within subseries vary.
- Mixed Materials box: 2 folder: 29
Advisory planning committee for undergraduate women1970-1973
- Mixed Materials box: 2 folder: 30
Boxing committee1974
- Mixed Materials box: 2 folder: 31
Personnel advisory committee1965-1969
- Student health services committee1962-1977Scope and Contents
Variant name(s): Student Health Services Committee, Long Range Student Health Services Committee, Student Health Service Committee, Student Health Committee
- Mixed Materials box: 2 folder: 32 Mixed Materials box: 2 folder: 33
Student health services committee1962-1963
- Mixed Materials box: 2 folder: 34
Student health services committee recommendations for current and long-range health service needs1966
- Mixed Materials box: 2 folder: 35 Mixed Materials box: 2 folder: 36 Mixed Materials box: 2 folder: 37 Mixed Materials box: 2 folder: 38 Mixed Materials box: 2 folder: 39
Student health committee1972-1977
- Mixed Materials box: 2 folder: 32 Mixed Materials box: 2 folder: 33